Weekly Staff Meetings/2012-07-24

* Location       : XinCheJian
* Scheduled Time :  7:45pm
* Start time     :  8:00pm (sorry)
* End time       : 10:00pm (long one, due to discussion)
* Staff Present  : Paul, Lio, Valentin, David, Lutz, Kevin, Edward (late)
* Others Present : --

Accomplishments (from last week)

• New Members Welcome 201207 - 20 Jul Fri (Ricky) - Positive! Please click link for all discussion on future improvements. Next one planned for 17 August.

Regular Issues

Wednesday Open House Talks (July 25)

• Email all presenters with the Wednesday-guidelines

* Talk 1: Shiyin Cai - Dialogue in the dark
* Talk 2: Bernard Xiong - RTOS/RT-Thread
* Talk 3: Aler Gu - 17 year making with fast contributions 

Main Issues

• Membership Discussion 201207 - NEW PRICING PROPOSAL PLEASE READ
  • "Simple 100" Version - 100 RMB month + bonus month
  • Time Discount - 3m 250 RMB, 6m 450 RMB (same as last proposal)
  • Example: If you join on July 5, you pay next at 1 Sep
  • TODO: KEVIN: Send to stakeholder list

• Membership Experience Discussion 201207 - What can we improve about the membership experience?
  • PLEASE READ. Some concrete proposals below.
  • MINI WORKSHOPS: TODO: DAVID to host one on Saturday, 28 July, 2:30 on "How to do start seedlings for hydroponics"
  • SURVEY: TODO: JIA QI to do surveys on members

• Faren Issue 法人 (Legal Representative) - Paul Adams
  • Paul has volunteered to be Faren
    • Paul gets extra points

Upcoming Events / Projects (<= 4 weeks)

• Processing Class (Raven)

• Tongji Workshop, Friday 2 August
  • David, Rockets, Barry, Qichen
  • Handled

• Arduino Workshop 201207 (Edward, Paul, Ricky) - 18, 19 Aug 2012
  • See main website
  • Charging: 800 RMB, includes arduino kit (worth 300 RMB)
  • TODO: PAUL: Website needs to be updated
  • TODO: Marketing to start now
    • Email: Email...
    • Weibo:
    • Wednesday Meeting: Will present
  • TODO: EDWARD: Give update next week, guest speakers, etc.

• Roboracing Workshop 201208 - 25 Aug (Edward)
  • TODO: Edward to give a plan / update
  • NEED: Marketing help
• Roboracing Event 201208 - 26 Aug (Edward)

• Shanghai Barcamp (Techyizu) - 8 September
  • What is Xinchejian planning to do? (Occupy Barcamp v2?)
  • Are there new projects to show?

Future Events / Projects (> 4 weeks)

• Node.js Event: No date yet

• Insectbot Workshop 201208 (Min Lin) - Sep 2012
• Paper Bridge Competition 201208 (Edward) - Meh
• Makeblock 201207 Ideas - Meh
• Swarmrobots 201207 - Meh
• BaituD2 201207 - Meh

Marketing

• Shanghai Talk Magazine 201207 (13 Jul) - Ricky and Kevin, Kevin still following up
• Hackaday Video 201207 - TODO: PAUL: To complete. Again, this week.
• "10 Dollar Robot" - Design Challenge (15 Sep) - Min Lin - Meh

• Social Media Marketing 201207
  • TODO: MIN LIN: Social Media Accounts - to share passwords on Google Docs

Operation Stuff

Xinchejian Websites

• Reorganization of Xinchejian Website 201207 (Lio) - meh
• Reorganization of Xinchejian Mailing System 201207 (Lio, Kevin) - Shift to Mailchimp?
• Xinchejian Event Calendar 2012 (Kevin) - update

Xinchejian Space

• Machine Instructions 201207 (Stephany, Valentin) - 24 Jul - Poster - meh

Neighbors

• Space Agreement 201207
  • TODO: To talk with Goodtochina and Transist

Legal and Financial

• Faren Issue 法人 (Legal Representative) - see above

• Financial Issues 201207 - Discussion
  • TODO: MIN LIN: Pass operation financial info to David
    • NEED TODO: Get figures for cash on hand, inventory, costs, only final numbers
    • Show books for next week (David)
  • Discussion next week on the financial situation
  • Sponsorship: Possible
    • NEED TODO: Make a presentation for sponsorship

Membership

• Membership Discussion 201207 - See above

Long-Term Priorities

• Do awesome projects
• Do awesome workshops / teaching
• Expand membership
• Reach more Chinese
• Become financially sustainable
• Reduce time spent on management / logistical issues