Weekly Staff Meetings/2012-07-17

* Location       : XinCheJian
* Scheduled Time :  7:45pm
* Start time     :  8:35pm
* End time       : 10:15pm (comment: long ass meeting)
* Staff Present  : Lio, Min Lin, Ricky, Jia Qi, Valentin, Lutz, Mika
* Others Present : --

Accomplishments (from last week)

• Synthesizer Workshop 201207 - 14 Jul Sat (Clemence) - 7-8 people attended (good)
• Shanghai Talk Magazine 201207 (13 Jul) - Ricky to write, Kevin sent (waiting)
• Staff: Mika became a staff member (officially)

Regular Issues

Wednesday Open House Talks (July 18)

• Email all presenters with the Wednesday-guidelines

* Talk 1: 
* Talk 2: 
* Talk 3: 

Space Responsibility

This has been moved to The Board of Scheduling

• Write your name on the Board of Scheduling.
• If you remove your name, you have to find someone to replace you.

Main Issues

• New Proposal: Membership Discussion 201207 - Please read
  • New Proposal: Split month: Day 1-15 = 150 RMB for "two" months, Day 16-31 = for "1.5" months
  • New Proposal: Time Discount: 3m 250 RMB, 6m 450 RMB
  • TODO: Send to stakeholder list

• Faren Situation:
  • TODO: David to update on Faren situation (Jia Qi? / Lio?)
  • TODO: Jia Qi, Mika - please speak with David

Upcoming Events / Projects (<= 4 weeks)

• New Members Welcome 201207 - 20 Jul Fri (Ricky) - On Schedule

Future Events / Projects (> 4 weeks)

• Roboracing Workshop 201208 - 25 Aug (Edward)
• Roboracing Event 201208 - 26 Aug (Edward)
• Arduino Workshop 201207 (Ricky, Paul, Kevin) - Sep 2012
• Insectbot Workshop 201208 (Min Lin) - Sep 2012
• Paper Bridge Competition 201208 (Edward) - updated by Valentin
• Makeblock 201207 Ideas - Meh
• Swarmrobots 201207 - Meh
• BaituD2 201207 - Meh

Marketing

• Hackaday Video 201207 - (Paul) - not done - oops! didn't complete (bad!)
• "10 Dollar Robot" - Design Challenge (15 Sep) - Min Lin - Meh

• Social Media Marketing
  • Videos: Uploads to Youku - Lutz proposes, Mika to be responsible
  • Pictures: Upload pictures to Flickr - Lutz proposes, Mika to be responsible
  • Mika to take on main responsibility
  • TODO: Social Media Accounts - Min Lin to post passwords on Google Doc

Operation Stuff

Xinchejian Websites

• Reorganization of Xinchejian Website 201207 (Lio) - not done
• Reorganization of Xinchejian Mailing System 201207 (Lio, Kevin) - not done
• Xinchejian Event Calendar 2012 (Kevin) - update

Xinchejian Space

• Machine Instructions 201207 (Stephany, Valentin) - 24 Jul - Poster - not done

Neighbors

• Space Agreement 201207
  • TODO: To talk with Goodtochina and Transist
  • Add kitchen issue (Don't want in Xinchejian area)
  • White shelf also not good.
  • Find estimate on Hood + Tube + Cooking Fan

Legal and Financial

• Faren Issue 法人 (Legal Representative) (David)
  • See above

• Financial Issues 201207 - Discussion
  • TODO: Min Lin to pass operation financial info to David

Membership

• Membership Discussion 201207 - Please see above
• Referral Program: Lutz proposes member referral program

Staff

• Team Communication
  • Shift social messaging to What's App

Long-Term Priorities

• Do awesome projects
• Do awesome workshops / teaching
• Expand membership
• Reach more Chinese
• Become financially sustainable
• Reduce time spent on management / logistical issues