Weekly Staff Meetings/2012-07-10

• Location: XinCheJian
• Official Start Time: 8:00pm
• Actual Start time: 8:00pm
• End time: 9:20pm

Staff Attendance

• Min Lin, Paul, Edward, Ricky, Valentin, Lio, Kevin
• Other people: Mika, Roger, Gilbert, Antoine

Accomplishments

• Arcade machine revival (MAME - Lio, Valentin)
• Project Passport (Lio)
• Plasma TV acquisition (Kevin)
• Qinghua Workshop (David and Qichen)
• Badges (Qichen and Rockets)
• Internet Rescue (Paul)
• Naming of BaituD2 (Lio, Kevin, Paul)

Regular Issues

Wednesday Open House Talks (July 11)

• Email all presenters with the Wednesday-guidelines

* Talk 1: Minecraft (Paul, Valentine)
* Talk 2: Fishman (Fishman)
* Talk 3: Hydroponics (David)

Space Responsibility (Week of July 10)

* Wed: Open:  xxxxxx     ; Close:  Paul
* Thu: Open:  xxxxxx     ; Close:  Edward  (TRANSI.ST EVENT LEAN STARTUP)
* Fri: Open:  xxxxxx     ; Close:  Ricky
* Sat: Open:  Lio        ; Close:  Lio
* Sun: Open:  Raven      ; Close:  Valentin
* Mon: Open:  xxxxxx     ; Close:  Paul
* Tue: Open:  xxxxxx     ; Close:  Mika

(Roster: Paul, Edward, Ricky, Lio, Min Lin, Mika, Kevin, Valentin)

Main Issues

Upcoming Events / Projects (<= 4 weeks)

• Synthesizer Workshop 201207 - 14 Jul Sat (Clemence) - On Schedule
• New Members Welcome 201207 - 20 Jul Fri (Ricky) - On Schedule

Future Events / Projects (> 4 weeks)

• Roboracing Workshop 201208 - 25 Aug (Edward)
• Roboracing Event 201208 - 26 Aug (Edward)
• Arduino Workshop 201207 (Ricky, Paul, Kevin) - Sep 2012
• Insectbot Workshop 201208 (Min Lin) - Sep 2012
• Paper Bridge Competition 201208 (Edward) - Meh
• Makeblock 201207 Ideas - Meh
• Swarmrobots 201207 - Meh
• BaituD2 201207 - Just starting

Marketing Stuff

• Hackaday Video 201207 - (Paul) - to be done today
• Shanghai Talk Magazine 201207 (13 Jul) - Ricky to write
• "10 Dollar Robot" - Design Challenge (15 Sep) - Min Lin - Meh

Operation Stuff

Xinchejian Websites

• TODO: Add Wednesday talk notification to xinchejian.com
• Reorganization of Xinchejian Website 201207 (Lio)
• Reorganization of Xinchejian Mailing System 201207 (Lio, Kevin)
• Xinchejian Event Calendar 2012 (Kevin)

Xinchejian Space

• Webcam 201207 - Unstable, temp dead.
• Project Passport 201207 - DONE
• Signs 201207 - Need more threatening signs. (Edward) DONE
• Machine Instructions 201207 (Stephany, Valentin) - 24 Jul - Poster

Membership

• Membership Discussion 201207
  • Cost Structure: Agreed to 2-3-10
  • TODO: Send to stakeholder list

Neighbors

• Space Agreement 201207
  • Space proposal agreed to
  • TODO: To talk with Goodtochina and Transist

Legal

• Faren Issue 法人 (Legal Representative) (David)
  • TODO: David to update on situation

Communication

• Pushing non-serious conversations to a Group Chat (Weixin / Wechat? or IRC?)
  • Proposal: Shift to group Gchat

Staff

• Proposing Mika as a staff member
  • Send to stakeholders - Valentin, Jacky, Mika (stakeholdersa@xinchejian.com)

Long-Term Priorities

• Do awesome projects
• Do awesome workshops / teaching
• Expand membership
• Reach more Chinese
• Become financially sustainable
• Reduce time spent on management / logistical issues