Weekly Staff Meetings/2012-08-07

* Location       : XinCheJian
* Scheduled Time : 07:45pm
* Start time     : 07:45pm 
* End time       : 
* Staff Present  : Paul, Jia Qi, Valentin, 
* Others Present : Roger, Steve, James

Accomplishments (from last week)

• Membership Experience Discussion 201207 -

• • MINI WORKSHOPS: DAVID to host one on Saturday, 28 July, 2:30 on "How to do start seedlings for hydroponics"
  • SURVEY: TODO: JIA QI to do surveys on members

• Shanghai Talk Magazine 201207 (13 Jul) -

• Tongji Workshop, Friday 2 August
  • David, Rockets, Barry, Qichen
  • Handled

• Kevin to setup mailchimp account
  • Paul & Jia-Qi to write content

Main Issues

• Storage Organization Discussion 2012 - Talking about where to go
• Membership - Discussion -

• Membership Experience Discussion 201207 - What can we improve about the membership experience?
  • Will be Done. Kevin to modify.

• • MINI WORKSHOPS: TODO: DAVID to host one on Saturday, 28 July, 2:30 on "How to do start seedlings for hydroponics"
  • SURVEY: TODO: JIA QI to do surveys on members
  • Financial Burden: Potential?

• Faren Issue 法人 (Legal Representative) - Paul Adams
  • Paul has volunteered to be Faren
  • David is taking of it

• We should ask for Shanghai Talk for copies of this
• Online credit
• Todo: Kevin:
  • Next article - Paul on Xinchejian

• Typhoon: Closing NOOOOOOOO!
  • No such thing.

• Printing Wednesday Open Wednesdays

Upcoming Events / Projects (<= 4 weeks)

• Mini-Workshop - Saturday Afternoon - 2:30 PM - How to make cuttings?
  • Jia Qi running it

• Processing Class (Raven)

• Arduino Workshop 201207 (Edward, Paul, Spencer, not Ricky) - 18, 19 Aug 2012
  • 2 signups
  • Ultimate Arduino Workshop
  • Need helpers for the day:
    • At least 2 people, on Saturday, 18 August at 1:00
    • Volunteers: Ricky, Valentin

• • Prepare starter kits: How many kits ready?
    • Spare parts? Need to be ordered.
    • TODO: Min Lin to follow up on this.

• • Marketing:

• • See main website
  • Charging: 800 RMB, includes arduino kit (worth 300 RMB)
  • TODO: PAUL: Website needs to be updated
  • TODO: Marketing to start now
  • TODO: Min Lin order parts for starter kits
  • TODO: Volunteer to assemble starter kits
    • Email: Email...
    • Weibo:

• Roboracing Workshop 201208 - 25 Aug (Edward)
  • TODO: Edward to give a plan / update
  • NEED: Marketing help
• Roboracing Event 201208 - 26 Aug (Edward)
• fix the english and chinese price! - Edward
  • lutz is ordering the 500 pieces
  • TODO: order parts
  • Lutz donated 150 boards. Free to Xinchejian members to buy one.
  • TODO: Edward to follow up

• Shanghai Barcamp (Techyizu) - 8 September
  • Operation "flashmob" barcamp
  • What is XinCheJian planning to do? (Occupy Barcamp v2?)
  • Are there new projects to show?
    • send to Kevin before.. before end of August 6th.

• Presentation
  • Social Glasses - Valentin Gauufrr
  • Urban Farming - Hydroponics - David Li
  • Secret Stuff -
  • Open source Lophilo - Ricky Ng-Adam
  • Robo Race -
  • Build a Line Follower Robot Workshop -
  • Hacking on scene
  • Mobile Minecraft Booth -

• Presentations Guy from Mozilla
  • For next next Wednesday

• Presentation Some important guy doing Maxim SP - Ben Hogue
  • Workshops:
  • Line Follower day -- is there a way??
  • TODO: Paul will follow up

Future Events / Projects (> 4 weeks)

• Node.js Event: No date yet
  • glenn

• The Magic Box (2m x 2m x 2m), Shanghai D-Week - Sep/Oct

• Insectbot Workshop 201208 (Min Lin) - Sep 2012
• Paper Bridge Competition 201208 (Edward) - Meh
• Makeblock 201207 Ideas - Meh
• Swarmrobots 201207 - Meh
• BaituD2 201207 - Meh

Marketing

• Shanghai Talk Magazine 201207 (13 Jul) - Ricky and Kevin, Kevin still following up
• Hackaday Video 201207 - TODO: PAUL: To complete. Again, again, again, this week.
• "10 Dollar Robot" - Design Challenge (15 Sep) - Min Lin - Meh

• Social Media Marketing 201207
  • TODO: MIN LIN: Social Media Accounts - to share passwords on Google Docs

Operation Stuff

Membership and Staff

• Membership Discussion 201207 - See above

Xinchejian Websites

• Reorganization of Xinchejian Website 201207 (Lio) - meh
• Reorganization of Xinchejian Mailing System 201207 (Lio, Kevin) - Shift to Mailchimp?
• Xinchejian Event Calendar 2012 (Kevin) - update

Xinchejian Space

• Machine Instructions 201207 (Stephany, Valentin) - 24 Jul - Poster - WOW - Valentin worked
  • TODO: Paul, Kevin, make fun of it.
  • TODO: Edward, Jia Qi, to translate (after we make the changes).

• Space Agreement 201207
  • TODO: To talk with Goodtochina and Transist

Legal and Financial

• Faren Issue 法人 (Legal Representative) - see above

• Financial Issues 201207 - Discussion
  • TODO: MIN LIN: Pass operation financial info to David
    • NEED TODO: Get figures for cash on hand, inventory, costs, only final numbers
    • Show books for next week (David)
  • Discussion next week on the financial situation
  • Sponsorship: Possible
    • NEED TODO: Make a presentation for sponsorship
  • Inventory.. need to find the inventory {if you find the inventory - please give copy to Spencer for the partkeepr setup!}

• • http://parts.xinchejian.com

• • TODO: Kevin to look at sheets.