Weekly Staff Meetings/2015-06-09

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Staff Meeting Notes 2015-06-09
Attendance: Lucio, Pablo, Lio, Michelle, Amanda, MinLin, Ricky, Sean, Kevin
Lio taking notes, Lucio running.


Hacker Scholarships (proposed by Roger)

  • ROGER, no update



PROBLEM: The issue is people constantly knock on the door, and ask XCJ people to open the door.


  • OPTION B - Membership and DOOR Setup
    • PAUL, no update
    • LUCIO to buy off-the-shelve intercom; install with LIO, PABLO, and MICHELLE
  • I200.cn - Xinchejian Membership System



Welcome PABLO and MICHELLE to staff


  • Officially resigns as SpaceManager
  • Amanda sent duty list to KEVIN
  • PAUL in charge of planning party, no update

Space Manager

  • AMANDA - To write out what she did; DONE sent to KEVIN
  • KEVIN - To put it on the wiki SpaceManager, to review with LUCIO and RICKY -- KEVIN: SEE BELOW
  • PAUL requests "Community Manager"
  • Pictures of the space and tools available PABLO; Put on site, wiki; LIO to send pictures to PABLO
    • SPENCER to describe CNC (XinFab)

=Job Description Proposals

Xinchejian Interns

Economic Model

  • SEAN proposed a higher tier / payment: 500RMB/mo. based on usage/voluntary/trust
    • approved; SEAN to draft

Xinchejian Website and Wiki


  • LIO and PAUL: http://xinchejian.github.io/
    • Need to learn git and markdown; RICKY and LIO to prepare workshop
    • We're going to lose all of our SEO but ok: LIO: not true!
  • LUCIO found another alternative, to send to STAFF


  • Needs pictures! To be sent to contact person@taobao; AMANDA to send person's info to staff
  • RICKY to investigate

Space - SPACE


  • The other test shelves... Lucio sent the measurement, AMANDA to order

FINANCES - Sponsorship


  • Said were interested
  • AMANDA will follow up; no update

Jing'an District

  • AMANDA to send **existing** sponsorship terms

Xinchejian Alipay

  • Need to change email address
  • DONE: payment@xinchejian.com (general account but still attached to her ID)

Wednesday Open Night

  • Amanda: Kunshan trip? NO
  • RICKY proposes new format for Wednesday nights, discussing with PABLO and MICHELLE
  • "Winning project at last week's FabLab competition" AMANDA to send details
  • LIO to send the newsletter
  • ROGER, LIO will help PABLO to make intro video


Lutz Workshop


  • This Sunday morning 14th
  • LIO and RUDY will run it
  • AMANDA will support/PR

Design Thinking

Ihan and Azure

  • After 5 June
  • Design Thinking
  • Workshop for designers
  • Details need to be worked out
  • PAUL will follow up

Power Tool Dis-assembly Workshop

Mill (guy in charge of Nanjing makerspaces, also does e-scooter)

  • PAUL will follow up

Pernod-Ricard Workshop

  • AMANDA will pass to Roger
  • ROGER follow up

Arduino Workshop Level 4 - Sunday

  • LIO to be contacted
  • will be 20th and 21st; refund 2 members, 2 lessons

= Future Workshops

PCB Workshop

  • LIO: sure. Whenever. Will sleep on it. (follow up)
    • June sometime soon. eaglecad, something to do
    • AMANDA to help MICHELLE with arranging the workshop; MICHELLE to document

Unmask V2 Workshop

  • PAUL and SIMONE. will sleep on it. (follow up)

BusyBee workshop

  • LIO in August

Internet of things

  • This Friday

Companies hosting workshops

  • Example: Autodesk hosting Fussion, Ardublock
  • Sean: "Needs to be related to making things"
  • Lucio: Do we need a rule?
  • Kevin: is it free?
  • Lucio: never free, hurts workshops by volunteers. Host can donate his/her part to the space
  • Amanda: what about meetups?
  • Meetups are community run, free to members, no companies
  • Workshops are following existing rule: 42RMB/hr/pax minimum, 50/50, host can forfeit. NO CHANGE
  • New rule: companies cannot run meetups

Catch phrase / mission statement / slogan

  • "A community to share and experiment"
  • "Create an inviting atmosphere to make stuff"
  • "Take the initiative to be experimental and be part of the community"
  • Crossover: "Create an inviting space to make stuff"

Idea to discuss next week

  • Should Staff have roles?
  • Model is used in other Hackerspaces
  • Potential Proposed Roles
    • Support Staff Manager - Manages Support Staff
    • Treasurer - Responsible for finances
    • Communication - Responsible for managing PR, inquiries, representing the space, etc.
  • Other Rules
    • 3 month nominations / terms (?)

See also