Event Manager
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This is a summary of the Event Manager.
Contents
Summary
The Space Manager is the main person responsible for keeping Xinchejian workshops and events. The Event Manager helps with:
- Workshop and Event Organization
- Workshop and Event Marketing
- Workshop and Event Accounting
- Backup for the Space Manager
Responsibilities
Event manager needs to be at the workshops. All saturdays and sundays.
Workshop and Event Organization
Organize Members Meetups
- organize and oversee meetup groups for members;
- taking care of issues and problems
Organizing Other Events
- communicating with other parties to finalize details ->
- give info to person who is to host - help with setup and give assistance
Organizing Workshops and Events
- Finding out what workshops are in demand
- Finding people to do workshops
Workshop and Event Marketing
Promoting Xinchejian Workshops and Events
- taking photos and spread the words
Posting Workshops and Events
- create sign up link on huodongxing.com,
- sharing at the same time to weibo/douban ->
- xinchejian.com, sharing to Facebook and twitter at the same time ->
- wechat post ->
- meetup.com ->
- sharing to wechat groups
Following up with signups for events:
- change date if not enough signups ->
- make sure host is aware of details ->
Workshop and Event Accounting
Workshop Supplies
- ordering kits on workshops / DFrobot online shop and pay;
- collect money from sales of equipment;
- give cash to Treasurer
Workshop and Event Fees and Invoices
- collecting payment onsite for workshops ->
- transfer workshop income from huodongxing.com to xinchejian alipay account (takes 5 working days) ->
- pay workshop host after workshop
- Collecting Fees
- Invoicing Xinchejian Workshops and Events
Reporting to Staff
Staff Meeting
- Report of what workshops have taken place
- Report of what workshops will be happening
- Report of what workshops need to be planned
- Report of what can be improved
Assisting Xinchejian Staff / Workshops
- translate and interpret when can;
- assisting on events and workshops and projects
Backup for the Space Manager
- Backing up Space Manager when he / she is not available.
Compensation
- Depends on experience and skills
- Please see Google Doc
History
- Position created in 2015 June
