Space Manager
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This is a summary of the Space Manager.
Contents
Summary
The Space Manager is the main person responsible for keeping Xinchejian running on a day-to-day basis. The Space Manager helps with:
- Membership
- Finance and Accounting
- Space Administration
- Communication
- Backup for the Event Manager
- This person needs to be on duties monday to friday
Responsibilities
Membership
Managing Membership List
- Updating membership info on i200.cn
Collecting Membership Fees
- Collecting membership fee
- Sending reminders
Enforcing Membership at Space
Finance and Accounting
Fapiao
- Issuing invoices for xcj sponsorship and other things
Finance
- keeping tack of income and expenses;
- onsite workshop payment + membership fee + payment on huodongxing.com (should be transferred to alipay account after workshop);
- give cash to Freda end of month
Dealing with Official Accountant
- Paying annual fee to accountant
- Collecting invoices and send to accountant begging of the month;
- Communicating with accountant on any XCJ related changes;
Space Admin
Organizing the space:
- organizing tools and material;
- know where to find things
Drinks
- ordering drinks, receiving drinks when they are delivered, and organizing fridge;
- collect money from sales of drinks; give cash to Freda
Paying P2 rent and Power Bill:
- pay p2 monthly power bill and quarterly rent;
- talk to Mini for invoices.
Paying Xinfab
- pay 1000rmb to xinfab on receiving invoice
Paying Ayi
- pay ayi end of month
Other payments/expenses
- to be made from alipay account;
- keep cash at Freda’s account for rent.
Ordering Kits DFrobot:
- ordering kits on DFrobot online shop and pay;
- collect money from sales of kits;
- give cash to Freda
Communication
Email Correspondence
- checking and replying emails for xcj;
- schedule visits and receive visitors on scheduled dates
Media Communication
- schedule / decline interview with media;
- make sure they report xinchejian as it is, i.e no misleading information
Promoting Xinchejian:
- taking photos and spread the words
Hosting Open Night
- host open night when needed;
- prepare newsletter and wechat post and send out to as many interested people as possible ->
- ready the site, arranging tables and chairs
Reporting to Staff
Staff Meeting Reports
- Report to Staff
- raise important issues at staff meeting to discuss;
- update staff on finances and membership
Assisting Staff
- translate and interpret when can;
- assisting on events and workshops and projects
Backup Event Manager
- Backup for Event Manager in case they are unavailable.
Compensation
- Depends on experience and skills
- Please see Google Doc
History
- Amanda Ma was the first XinCheJian Space Manager, beginning in April 2014 and ending in June 2015.
- Chris Zhang is the current XinCheJian Space Manager, beginning in August 2015.
