Weekly Staff Meetings/2016-08-02

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Staff Meeting Notes 2016-08-02, 20:30 to 21:40
Staff: Ricky, Kevin, Paul, Eduardo, Roger
Guests: Yu, Prof Huang
Notes: Ricky

Props and Announcements

  • Paul is hosting a workshop on PCB
  • Paul is trademark for XinCheJian is stamped
  • Stickers by Andi
  • Mr Wang fixed the door! Thank you!

Past events

  • Makey makey and Scratch

Professor Huang made visits

  • Suggests
    • School elementary teaching
    • Obtain government support
    • More Events & Competitions & Hackathons
  • Ads on the screen on Wednesday nights
  • Monetize mailing lists and website (by selling it out to advertisers)
  • Companies & Organizations
    • ask for help
    • ask for support for projects
  • Constantly new members but not knowledgeable and as interested in technology
    • Compares to Mushroom Cloud
    • More elementary school teaching
    • Have government support
    • Have commercial companies
  • Amanda told Mr Huang that often professionals are doing their own startup and that they are not made to feel to be welcome in the space.
  • Wednesday night
    • tighter scheduling of the talks
    • have topics for certain nights
    • new faces every Wednesday
  • Mushroom Cloud
    • free space (no rent)
    • Zhangjiang (far away)

Comments from staff:

  • Government support has a lot of ties attached so probably no
  • Some other proposals (such as hackathons and events) require significant work
  • 80% of revenues are from workshop given mostly by members. If we encourage all members to give workshops regularly, we can easily generate a surplus that will ensure the space keeps going.

Coming Week's Events and Workshops

  • PCB design by Paul August 7
  • Summer Camp
    • August 11th to 14th, Summer Camp for 17 kids
    • August 15th to 16th, Summer Camp for 20 kids
    • August 17th to 20th, Summer Camp for Eduardo and Alec

Later Workshops

  • POSTPONED: 3D modeling by Amanda: software, fusion360, manufacturing and industrial design
  • POSTPONED: Rocket workshop about detecting water and air pollution

Wednesday Open Night

HOST: Chris (Tien & Yu)

  • Nitin: The WE Project
  • Lingya: Tensegrity and Mocap
  • Teacher Huang


  • Ask for more workshops in the space from the members
    • 80% of the revenues for the workshop from the space

XCJ Trademark

  • Amanda to file the registration


Sponsorships updates:

  • Bosch
    • wants to rent the space to host innovation UX workshop
    • hosts 50 persons in XinCheJian with chairs a day
    • 50K RMB a day, 100K RMB before (charged DHL before)
  • Coca-Cola (Eduardo)
    • Came last Wednesday, follow up on August 10th
    • Coca-Cola AP CEO will come
    • PreciousPlastic: Plastic recycling machine: linking sponsorship to recycling machine
    • Coca-Cola/PreciousPlastic/XinCheJian: human resources, funding, how many units to build
    • Projects came from the members, empowering girls
    • Eduardo to share Google Docs
  • Panasonic lead (Amanda): to work on sponsorships
    • 50K / 100K sponsorship
    • yes if we exchange media exposure, newspaper
    • opening a new lab in Pudong to advertise - media exposure
    • PR company? Eva @ Technode? Xinchejian.com?
    • MakerCarnival with sponsors, present at events, more media exposure (gold sponsorship level)
  • Huawei lead, Sonos, Coolpad (Nelson)
  • iRobot: ANDI to follow up -- pitch in August. iRobot is setting up operations.
  • TO DO: What we did with the money for next sponsors.

CHRIS & KEVIN to work on the below:

  • 3 weeks late
  • Everyone feedback on retrospective for XinCheJian for last year
  • Check google docs for XCJ 2015 Events for retrospective of 2015 and our accomplishments
    • CHRIS to contact Amanda about Metro TV pics/vids - Amanda said we never had it.

Hackerspace Convention

Staff Roles

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Box Management

  • CHRIS to check who has paid for boxes, those that are not paid for will be opened and claimed after 2 weeks (announce ultimatum at Wednesday night, wechat groups, etc). Done!
  • start renting boxes.

Xinfab-Xinchejian Relations

Space Safety


  • Enabling the individual members to call out individual safety first.
  • Call out safety to group, have a discussion, address objections.
  • if objections not addressed satisfactorily
  • XinCheJian safety goggles. Chris to take some goggles and put it in the space.
  • shelves that are not secure, we took one down already. Chris asks Sean to check other shelves.

Project Room

    • Yu is going to follow up the document with Kin's project.
    • Andi wants to call it project in residence.
    • We want the project in the room to be documented.

Robots competition

  • No Update, waiting on contract proposal
  • Chris should get paid for time spent of it
  • Sponsorship of 10K RMB is for using logo, marketing channel and Chris time
  • Suggests to take the lead for XinCheJian event
  • Chris to ask them make the contract and get the feedback from staff members.


  • Chris: Paper and take picture and send them the email!