Weekly Staff Meetings/2016-05-31

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Staff Meeting Notes 2015-05-24, 20:30 to 22:00
Staff: Roger, Paul, Freda, Chris, Andi
Notes: 
Attending: 


Props and Announcements

Past Week's Events

  • Morse code workshop


Coming Week's Events and Workshops

  • Arduino keyboard workshop


Later Workshops

  • Arduino Workshop: Targeting mid-June by Eduardo
    • 2 part workshop
  • Machine Room Safety Workshop by Xinfab and Chris.
    • Safety Presentation - ANDI -- Searching now
  • Aquaponics Workshop by Roger
    • TBD
  • DIY PCB Design by Paul
    • July 2, write up by Paul

Budget

  • KEVIN to update


XinCheJian Internship

  • Recruited 4 in total so far, ready to start in mid/end of June


XCJ WiFi

  • Chris reports that China Unicom is offering 60 mbit line for 480 RMB/month
    • New P2 internet is OK, so Wifi issue is resolved for now



Wednesday Open Night

HOST: CHRIS

  • PRESENTERS: Kin, Helicopter motion simulator
  • PRESENTERS: Eliya, school garden education
  • PRESENTERS: Lingya, Tensegrity II
  • PRESENTERS: Teacher Huang


Membership Have Dropped Off

  • Roger suggests being a Nazi about checking if current members have paid their dues
    • Chris says that the space is active enough, but there is a money issue from the low amount of membership fees collected every month



XCJ Trademark

  • Chris and Paul to print and stamp documents after today's meeting


Sponsorships

  • PAUL to ask MIKA about Alibaba. PAUL TO UPDATE

Sponsorships updates:

  • Google: No :(
  • iRobot: ANDI to follow up -- pitch in August. iRobot is setting up operations.
  • Mini: ROGER to send final ping.


CHRIS & KEVIN to work on the below:

  • Check google docs for XCJ 2015 Events for retrospective of 2015 and our accomplishments
    • Chris to add Wan Gang & mayor of shanghai photos to google doc
    • CHRIS to contact Amanda about Metro TV pics/vids
    • ANDI to send video link to Chris to add to google doc


2016 Plan

Goals for 2016

  • What did we do in 2015
  • Documenting ongoing projects
    • Chris - some event once a year
    • Chris - invite other hacker spaces to shanghai
    • Kevin - training people about hackerspaces??
    • Paul - one big party
    • Chris - bring everyone together to work on something.
  • KEY NEED: SPONSORSHIP
  • DOCUMENT PROJECTS -- CHRIS

Hackerspace Convention

  • CHRIS proposes Hackerspace Convention for sharing best practices, building community of hackerspaces in China
    • PAUL to follow-up with David for hackerspace contacts


Friends of Xinchejian

  • PAUL to provide feedback/assistance
  • Also need to assemble list of friends (businesses/corporations)
  • PAUL suggests looking through email list for business/corporation domains, CHRIS suggests looking at sponsors for events such as Maker Faire/Fail Faster for potential email targets



FINANCES

  • Rent paid until end of June.
  • New change from government affecting P2. From 7% to 11% on invoices for rent / property (VAT).
  • 7 months PURE BURN
  • Could not do lump payment
  • NEED SPONSORS (3 SPONSORS to survive another 2 years (estimate))


Labeling equipment

  • Labeling the equipment that are our own with our stickers APPROVED/TODO
  • Xinchejian: Stickers -- ANDREA to make stickers
    • Budget 400 RMB.. andi!!!! update!
    • ANDI TO DO THIS NOW
    • ANDI TO DO THIS THREE WEEKS AGO...and counting


Space usage/large projects

  • PROPOSAL:
    • Have a Contract for x months / project page
    • Require documentation on XinCheJian Wiki
    • Update project room rules
    • create application form
    • APPROVED BY STAFF
    • GOES IN THE CHANGELOG / BYLSAWs
    • PAUL TO DRAFT SPACE USAGE AGREEMENT before next staff meeting.
    • PAUL PAUL PAUL WHERE IS THIS?


Staff Roles


Xinchejian Rules Changelog

Rules Changes: rules_changelog


Box Management

  • CHRIS to check who has paid for boxes, those that are not paid for will be opened and claimed after 2 weeks (announce ultimatum at Wednesday night, wechat groups, etc)



Xinfab-Xinchejian Relations

IMPERATIVE: Need to document this better.


Injuries in the space

  • Sean was boiling bismuth and after accidentally adding water, Chris was injured by splashing molten metal
  • Paul is concerned that the incident could have been far more serious and violates one of the fundamental principles of the space (do no harm)
    • ROGER and PAUL to talk to Sean about the incident, 1 month ban punishment

Helicopter Auction

  • Kin is holding an auction to sell off parts and models, CHRIS to speak to Kin about including XCJ helicopter and airplane in the auction

Haier refrigerator/beef aging system

  • ROGER proposes hosting his project for beef aging system
    • ANDI says it would be OK if XCJ could keep the fridge and as long as it can take up the space that the urban farming area currently takes up, ROGER to follow-up with Haier to see if XCJ could keep the fridge