Weekly Staff Meetings/2012-10-14

* Location       : XinCheJian
* Scheduled Time : 07:45pm
* Start time     : 07:55pm 
* End time       : 08:45pm
* Staff Present  : Jacqueline, Valentin, Kevin, Min Lin, Paul, Edward
* Others Present : Jonas, Roger, John, Sherry, Sunny

Accomplishments (from last week)

• partkeepr - up (http://parts.xinchejian.com/) - thanks Paul! Spencer!
• video surveillance - up; Paul! http://wifi.xinchejian.com/
• rails delivered for shelf system: 4 sets of two (45KG each set)
• First MailChimp sent out!

TODO

• Min Lin : look into export orders for parts?
• Paul: is moving stuff around, ordering things
• Paul: to add DNS entry for camera
• Jackie and Kevin: to send out the survey in the MailChimp

Workshops

• Same six persons at the "How to make a cutting from a fresh plant"
• Few guys did a talk on RT-Thread (last minute)

Main Issues

• John: our intern from last summer is visiting
• Organization/cleanup of the shelf space
  • Paul, Spencer and everyone...
  • Valentin: make trays
  • Lots of wood downstairs

• reclaiming our seats in G2C area as promised
  • Susan coming back tomorrow
  • off hours, we use them a lot

• wednesday 6-9pm special event 80-100 people
  • Rockets, David organizing it... setup at 3pm
    • Please notify our neighbors!
  • Special talk
  • Need to send the MailChip tonight
  • Kevin, Paul, Jacqueline doing the email

• Max/MSP workshop
  • Renting the workshop
  • minimum 12 signups, 15 max
  • http://www.benhouge.com/
  • August 25th
  • 450 RMB
  • Need to be announced
  • Nothing written yet

• BarCamp Shanghai involvement (September 8th)
  • Ready to send out on the list
  • confirming venue tomorrow or Thursday (possibly Chengxue?)
  • bring hotspots
  • talks idea: Lophilo, Social Glasses, Minecraft, Urban farming
• Presentation
  • Social Glasses - Valentin Gauffre
  • Urban Farming - Hydroponics - David Li
  • Secret Stuff -
  • Open source Lophilo - Ricky Ng-Adam
  • Robo Race -
  • Build a Line Follower Robot Workshop -
  • Hacking on scene
  • Mobile Minecraft Booth -

• "maker faire" (maker carnival) shanghai - November involvement
  • exhibition, hackathon, workshops, guests from abroad
  • need a lead! DF Robot needs help! interns! people! budget!
  • where is it going to be?
  • goal: better than Beijing ;-)

• Faren Issue 法人 (Legal Representative) - Paul Adams
  • Paul has volunteered to be Faren
  • David is taking care of it (still need to follow up)

Upcoming Events / Projects (<= 4 weeks)

• New Members Orientation: this Friday on the 17th
  • Free beers, soft drinks and chips
  • Group making activity
  • Announcement for new members
  • Ricky: presentation
  • Valentin: Assemble a line follower? 20 RMB
  • use video, schematic, livecast, etc

• Arduino Workshop 201207 (Edward, Paul, Spencer,) - 18, 19 Aug 2012
  • 7 signups website
  • Ultimate Arduino Workshop
    • At least 2 people, on Saturday, 18 August at 13:00
    • Volunteers: Ricky, Sunny Jr is in!
    • Need more Chinese volunteers

• • Prepare starter kits: How many kits ready?
    • Min Lin is preparing the starter kits

• Roboracing Workshop 201208 - 25 Aug (Edward)
  • TODO: Edward to give a plan / update
  • NEED: Marketing help
  • line follower ready, SMD ready, half an hour assembly
  • whole workshop: 2 hours, 20 RMB cost -> 80 RMB

• Roboracing Event 201208 - 26 Aug (Edward)
• fix the english and chinese price! - Edward
  • lutz is ordering the 500 piece
  • TODO: order parts
  • Lutz donated 150 boards. Free to Xinchejian members to buy one.
  • TODO: Edward to follow up
  • PRIZE: NEED A GOOD PRIZE (DFRobot, Seeedstudios): RMB300 to RMB400

• The Magic Box (2m x 2m x 2m), Shanghai D-Week
  • Promotion starting September, event starts on Nov 1st
  • proposed to put a display there? present a project?

• Insectbot Workshop 201208 (Min Lin) - Sep 2012
• Paper Bridge Competition 201208 (Edward) - Meh
• Makeblock 201207 Ideas - Meh
• Swarmrobots 201207 - Meh
• BaituD2 201207 - Meh

Marketing

• Shanghai Talk Magazine 201207
  • David doing an urban farming
  • Paul to write Arduino control
• Hackaday Video 201207
  • TODO: need a volunteer
• "10 Dollar Robot" - Design Challenge
  • (15 Sep) - Min Lin - Meh

• Social Media Marketing 201207
  • TODO: MIN LIN: Social Media Accounts - to share passwords on Google Docs

Operation Stuff

Membership and Staff

• Membership Discussion 201207 - See above

Xinchejian Websites

• Reorganization of Xinchejian Website 201207 (Lio) - meh
• Xinchejian Event Calendar 2012 (Kevin) - update

Xinchejian Space

• Machine Instructions 201207 (Stephany, Valentin) - 24 Jul - Poster - WOW - Valentin worked - done
  • TODO: Paul, Kevin, make fun of it.
  • TODO: Edward, Jia Qi

• Space Agreement 201207
  • TODO: Kevin to talk with Goodtochina and Transist

Legal and Financial

• Faren Issue 法人 (Legal Representative) - see above

• Financial Issues 201207 - Discussion
  • Sponsorship: Possible
    • NEED TODO: Make a presentation for sponsorship
  • TODO: Kevin to look at sheets.