Weekly Staff Meetings/2016-11-08

Staff Meeting Notes 2016-11-08, 20:06
Staff: Chris, Paul, Eduardo, Freda, Roger, Andi, Sol
Notes: Paul

Props and Announcements

• Eduardo and Andrea (wife) cleaned the space
• William, Eduardo, Andi, Precious plastic team were at Barcamp.
• Roger organized the 2nd biolab meetup - 2 new members

Past events

• 2nd Biolab meetup - 6 people showed up, last minute advertising didn't help. Next 4 weeks, will take over the table at the back. 4 weeks goals.
• Solidworks workshop - 4 people showed up, 2nd to last workshop
• Plant water system - three signed up, pushed to 20th.
• Barcamp - not too many people, 40% drop
• Robot arm - 4 people signed up.

Coming Week's Events and Workshops

• Alan Stafford: Unity class, two people signed up on meetup. Nobody paid yet.
• NYU student: MATLAB - no one signed up
• Jonathan: Python workshop preparing
• Eduardo smart watch workshop (350 RMB for buying the watch) sat/sun 26/27 - position to learn to solder
• Henry: Friday night robot meetup, starts from 09/11/2016
• Coderbunker/XinCheJian: Unity / Robot integration workshop
• TBD: Follow up PCB workshop by Paul

Wednesday Open Night

HOST: Chris

• Cedric: interARTivity
• Alan: Beer making machine
• Teacher Huang

Workshops

• Alipay name is wrong on Huodongxing, so account can't be transferred. Talked to their employee there, she asked us to send the email to their service. Haven't gotten reply yet. - uploaded freda id card, waiting on confirmation to change phone and email address.

Sponsorships

Sponsorships updates:

CHRIS & KEVIN to work on the below: (7 weeks late)

• history timeline from the beginning (nothing from Ricky)

• Brainstorming about sponsor pitch
  • shared Google Docs: https://docs.google.com/document/d/187r67WEUZ2sdlY9Itv0DNzmQ-L1-XY_NSGGy7xuakpM/edit?ts=57a0a426&pli=1

• Coca-Cola event proposals
  • see: https://docs.google.com/document/d/1AsGi7rszCojTH8obmxnXNudVaNzwNZtJqL3cX76UfzE/edit
• bottlers - refused the initial proposal, waiting on counter.

• Sponsorship brainstorming
  • see: https://docs.google.com/document/d/187r67WEUZ2sdlY9Itv0DNzmQ-L1-XY_NSGGy7xuakpM/edit?ts=57a0a426&pli=1

• XinCheJian at Crystal Galleria
  • Pay Chris for the organization
  • May sponsor us, allow us to put posters
  • Get 15% from the projects there for referral
  • Do more outreach to people that don't about XinCheJian

• Need more articles: That's Shanghai, City Weekend

• Silent Auction, when?
  • Geeky.. book time? dinner with chris? roger in an outfit?
  • Entrance to event?
  • buy an old iMac!

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Space Safety (8 weeks no incidents)

• Bandsaw, turns on, magnetic switch needs to be replaced.
• Enabling the individual members to call out individual safety first.
  • Call out safety to group, have a discussion, address objections.
  • if objections not addressed satisfactorily
  • Enforce safety workshop usage
• Ban for people that present a risk as collectively assessed

Physical security also include making sure we don't get things stolen

Xinfab-Xinchejian Relations

https://wiki.xinchejian.com/wiki/Relationship_of_Xinfab_and_Xinchejian

• workshops are 50% / 50% split of workshop
• lasercutter is broken (acrylic caught on fire, belt is burned)
• belt sander is broken (belt needs to be changed)

XinCheJian Kids Club

• make a decision internally before the end of November
• Teach more kids
  • ROGER gives Freda the template.
  • from 5 years old to 16 years old (afterschool)
  • Chris is to help with budgeting
    • decision to be voted on the 22nd of November or we pass on the space.

KEVIN to send the notes for the governance issue

Xinchejian Cleanup

Planned date: Sunday November 13th!! Time: 2PM

whenever Sunday available for cleanup (we have a XinCleanJian)

• One centralized location for packages
• Set a date to make a seasonal cleanup
• Buy a big trash can
• Set simple rules parameters
  • floor, tables, chairs, workstations must be cleared
• putting the chairs up to ceiling?

XinCheJian Online Shop shop.xinchejian.com

Proposal: online shop full of cool ideas

• From makers to makers
• Projects BY members (XinCheJian Members)
• Need to have a profile
• Disclaimer: project are not owned by XinCheJian, projects are by members
• Customized logo "XinCheJian Member" (Andi)

Implementation:

• Use the wiki: shop.xinchejian.com
• Physical store: use the shelves (demo product + profile)

Roger sent Wiki stuff to staff, no reply

• wants to name the products
• clean up project shelf
• throw away old shit
• add new products there

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