Weekly Staff Meetings/2016-10-25

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Staff Meeting Notes 2016-10-25, 20:15 - 21:30
Staff: Ricky, Chris, Roger, Freda
Notes: Ricky

Props and Announcements

  • Wang Wei Da (external/internal door switch, light dimmer switch for XinChejian
    • trying to fix main door (wood is rotten)
    • should be on the wiki

Past events

  • Roger on Hackerspace Convention
    • Good response from people, lots of people
    • Setting up organization, directions, welcoming people (assign people)
    • Presentations were of variable quality (some too long, some were irrelevant, some advertising, need focus on actionable learnings)
    • Some structure to the post-presentations discussions
  • Roger on Makerfaire
    • QRCode / brochures / business cards / posters
    • Space was wasted for XinCheJian
    • Roger was there both days in afternoon, felt that the table could have been improved.
    • Robot arm, silicon molding projects took most space on the table (not projects representing the space, purely business)
    • On Sunday, first hackerspace recognized by a student in school (no cards, QR code)
    • Set expectations for users of the booth: need to integrate pitch of Xinchejian to their own project (mini-training)
    • Video reporting under Xinchejian
  • Solidworks workshop
    • 7 people signup, 2 didn't come, 1 quit.
    • difficult workshop, people learning.
  • Drone workshop nobody signed up, put off to this Saturday

Coming Week's Events and Workshops

  • October:
    • 3D modeling (Solidworks, series 3 total)
    • Drone: put off to this Saturday morning (no signups yet) - affordable GPS enabled drone, foldable (3799 for member)
    • Robot arm - Series, will happen in the first weekend of November
    • Router with VPN (speaker traveling)
  • Shanghai Barcamp: November 5th: VR focused
  • November 12th: Follow up PCB workshop by Paul
  • Kin's CNC workshop

Wednesday Open Night

HOST: Chris

    • Kurt is open source FPGA stack
    • Xia Bing: VR, ecommerce in game
    • Teacher Huang


  • Contacted Huodongxing, and asked Amanda to send them Email to fix the problem. Waiting for the response. (6 weeks)


Sponsorships updates:

CHRIS & KEVIN to work on the below: (6 weeks late)

  • history timeline from the beginning (nothing from ricky)

Eduardo - Opportunity - startup - nursing

  • PreciousPlastic as a business

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Space Safety (6 weeks no incidents)

  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily
    • Enforce safety workshop usage
  • Ban for people that present a risk as collectively assessed

Xinfab-Xinchejian Relations


Coca-Cola event proposals

  • Coca-Cola (Eduardo)
    • Coca-Cola Corporate: not responding
      • PreciousPlastics: waiting for research lab (holiday)
      • XinCheJian: innovation session
      • XinCheJian: logos
    • Coca-Cola Holding (bottling) - Meeting originally scheduled on the 21st has been postponed
      • innovation session for 3d printing
      • four experts from XinCheJian have made the team: (Alex/Gambit/2d notice, Alec/Design thinking)
      • renting the space (4 hours), daytime (gravy): 25K for XinCheJian space + instructors fee


  • PreciousPlastic to be funded (they already have a budget they'd like to cover)
  • XinCheJian to get additional funds either directly or through well-funded corporate workshops around projects like PreciousPlastic
  • Always consider resources costs when offering Coca-Cola as XinCheJian (better to commit members first, offer what they already work on)


  • XinCheJian has well defined sponsorships levels and rules
  • XinCheJian is a community, a platform: we don't own members projects so we can't act as gatekeepers
  • Encouraged to include XinCheJian members proposals next to Xinchejian standard sponsorship options

Sponsorships alternatives

  • Explore promote engineering from Coca-Cola (material science, basic research, drinks research)
  • XinCheJian space logo proposal: standard 1 year -> 100K (sell the ability for the community to come up with cool projects like PreciousPlastic)
  • Diana wants less of a marketing campaign and more an actual engineering solution that makes sense ecologically (taking into account energy use)
  • For marketing, may be referred to the CMO (Chief Marketing Officer)

Sponsorship brainstorming

XinCheJian Kids Club

  • make a decision internally before the end of November
  • Teach more kids
    • ROGER gives Freda the template.
    • from 5 years old to 16 years old (afterschool)
    • Chris is to help with budgeting

Xinchejian Cleanup

  • One centralized location for packages
  • Set a date to make a seasonal cleanup
  • Buy a big trash can
  • Set simple rules parameters
    • floor, tables, chairs, workstations must be cleared
  • putting the chairs up to ceiling?