Weekly Staff Meetings/2016-09-20

Staff Meeting Notes 2016-09-20,  20:00-21:00
Staff:  Freda, Ricky, Chris, Kevin, Paul and Andi late 30mn
Notes: Ricky
Lio visiting
Eduardo on vacation with parents until September 24th

Props and Announcements

• Lio is visiting, fixed the VPN

Past events

• Mid-autumn festival, no event

Coming Week's Events and Workshops

• Sep 25th: hydroponics (Roger)
• Sep 24th - 25th: helicopter workshop (1 person study, 1 flying the real helicopter)
• October:
  • 3D modeling
  • router with VPN
• Shanghai Barcamp: November 5th
• November 12th: Follow up PCB workshop by Paul
• October 1st to 7th is vacation again

Later Workshops

• •  ??: Router with VPN by James
  •  ??: XinCheJian/XinFab Maciej workshop 1/3 split between XCJ, XinFab, Maciej

Wednesday Open Night

HOST: Chris

• • Gael from Elwing doing techtalk
  • Kin helicopter fund
  • Jared and Shawn of Bendlabs: flexible sensor that opens up new H-M interfaces.
  • Teacher Huang

Workshops

• • ASKED Amanda hasn't transferred the account, still waiting on Amanda to transfer the account, 5 workshops money pending (2 weeks late)
• Ask for more workshops in the space from the members and schedule them on calendar. Ask them on WeChat group!
  • all pretty busy this week

XCJ Trademark

• ASKED Amanda to give Chris the trademark person (2 weeks late)
  • hasn't done it yet
• Nelson designed by Nelson, refined by Paul
• 新车间 (too common, dictionary word)
• Agent said the some company has similar logos already
• But we say that we need to push him and also get the feedback from them.
• Ardublock is not registered: mention to David & Heqichen

Options:

• A: try to do the registration (VOTED)
• B: redesign logo
• C: drop the logo

Amanda to create group WeChat and Chris with Agent

Sponsorships

Sponsorships updates:

• Coca-Cola (Eduardo)
  • Coca-Cola Corporate
    • PreciousPlastics: waiting for research lab (holiday)
    • XinCheJian: innovation session
    • XinCheJian: logos
  • Coca-Cola Holding (bottling)
    • innovation session for 3d printing
    • four experts from XinCheJian have made the team: (Alex/Gambit/2d notice, Alec/Design thinking)
    • renting the space (4 hours), daytime (gravy): 25K for XinCheJian space + instructors fee

• Huawei lead, Sonos, Coolpad (Nelson)
• iRobot: ANDI to follow up -- pitch in August. iRobot is setting up operations.
• TO DO: What we did with the money for next sponsors.

CHRIS & KEVIN to work on the below: (6 weeks late)

• history timeline from the beginning (model from Ricky)

• Brainstorming about sponsor pitch
  • shared Google Docs: https://docs.google.com/document/d/187r67WEUZ2sdlY9Itv0DNzmQ-L1-XY_NSGGy7xuakpM/edit?ts=57a0a426&pli=1

Hackerspace Convention

• Free booth means to apply using the project
• Chris proposes Hackerspace Convention for sharing best practices, building community of hackerspaces in China (Saturday October 15th 2016)
  • shared Google docs: https://docs.google.com/document/d/1oKE2zD_xjWKqEMsonR1IDLFbR85cq03OIjUR2kHGyiw/edit?ts=57a0a432
  • Mushroom Cloud and Maker Carnival too busy with selecting exhibitors.
  • Chris propose to do it in People Squared on October 15th (Friday). Because we got ten speakers from Mitch, so let's call it First Shanghai International Hackerspace convention.
  • Do we try to approach to sponsors? What do we offer? Kevin has experience?
  • Do we charge people money to control attendee numbers? How much?
  • Do we allow companies to post their ads on the venue? How many? And how much?

Maker Carnival

• Organizer only offers one booth for free, Chris applied three and waiting for response.
• Do we put the helicopter simulator at the booth? NO
  • We need to pay for the transportation which is 3200 to go and come back. Last year was 800 around. Freda said we can ask around.
• Who will come to assist this year? Last year, Lio, Andi, Roger. Props to them!
  • Paul Sunday could potentially volunteer

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Space Safety

• Enabling the individual members to call out individual safety first.
  • Call out safety to group, have a discussion, address objections.
  • if objections not addressed satisfactorily
  • Enforce safety workshop usage
• Ban for people that present a risk as collectively assessed

Xinfab-Xinchejian Relations

https://wiki.xinchejian.com/wiki/Relationship_of_Xinfab_and_Xinchejian

Coca-Cola event proposals

Goals:

• PreciousPlastic to be funded (they already have a budget they'd like to cover)
• XinCheJian to get additional funds either directly or through well-funded corporate workshops around projects like PreciousPlastic
• Always consider resources costs when offering Coca-Cola as XinCheJian (better to commit members first, offer what they already work on)

Rules:

• XinCheJian has well defined sponsorships levels and rules
• XinCheJian is a community, a platform: we don't own members projects so we can't act as gatekeepers
• Encouraged to include XinCheJian members proposals next to Xinchejian standard sponsorship options

Sponsorships alternatives

• Explore promote engineering from Coca-Cola (material science, basic research, drinks research)
• XinCheJian space logo proposal: standard 1 year -> 100K (sell the ability for the community to come up with cool projects like PreciousPlastic)
• Diana wants less of a marketing campaign and more an actual engineering solution that makes sense ecologically (taking into account energy use)
• For marketing, may be referred to the CMO (Chief Marketing Officer)

Status Bottlers

• Eduardo: 3d innovation session with bottlers
  • had meeting with members
  • proposal by email
  • sent the price

Status Corporate

• Eduardo: mostly all on holidays, no follow up

Sponsorship brainstorming

• https://docs.google.com/document/d/187r67WEUZ2sdlY9Itv0DNzmQ-L1-XY_NSGGy7xuakpM/edit?ts=57a0a426&pli=1

Freda's XinCheJian Kids Club

• Teach more kids
  • ROGER gives Freda the template.
  • from 5 years old to 16 years old (afterschool)
  • Chris is to help with budgeting

Amanda Retired Staff

• Amanda needs to give huodongxing and payment email (3 weeks late)

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