Weekly Staff Meetings/2016-09-20

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Staff Meeting Notes 2016-09-20,  20:00-21:00
Staff:  Freda, Ricky, Chris, Kevin, Paul and Andi late 30mn
Notes: Ricky
Lio visiting
Eduardo on vacation with parents until September 24th

Props and Announcements

  • Lio is visiting, fixed the VPN

Past events

  • Mid-autumn festival, no event

Coming Week's Events and Workshops

  • Sep 25th: hydroponics (Roger)
  • Sep 24th - 25th: helicopter workshop (1 person study, 1 flying the real helicopter)
  • October:
    • 3D modeling
    • router with VPN
  • Shanghai Barcamp: November 5th
  • November 12th: Follow up PCB workshop by Paul
  • October 1st to 7th is vacation again

Later Workshops

    •  ??: Router with VPN by James
    •  ??: XinCheJian/XinFab Maciej workshop 1/3 split between XCJ, XinFab, Maciej

Wednesday Open Night

HOST: Chris

    • Gael from Elwing doing techtalk
    • Kin helicopter fund
    • Jared and Shawn of Bendlabs: flexible sensor that opens up new H-M interfaces.
    • Teacher Huang


    • ASKED Amanda hasn't transferred the account, still waiting on Amanda to transfer the account, 5 workshops money pending (2 weeks late)
  • Ask for more workshops in the space from the members and schedule them on calendar. Ask them on WeChat group!
    • all pretty busy this week

XCJ Trademark

  • ASKED Amanda to give Chris the trademark person (2 weeks late)
    • hasn't done it yet
  • Nelson designed by Nelson, refined by Paul
  • 新车间 (too common, dictionary word)
  • Agent said the some company has similar logos already
  • But we say that we need to push him and also get the feedback from them.
  • Ardublock is not registered: mention to David & Heqichen


  • A: try to do the registration (VOTED)
  • B: redesign logo
  • C: drop the logo

Amanda to create group WeChat and Chris with Agent


Sponsorships updates:

  • Coca-Cola (Eduardo)
    • Coca-Cola Corporate
      • PreciousPlastics: waiting for research lab (holiday)
      • XinCheJian: innovation session
      • XinCheJian: logos
    • Coca-Cola Holding (bottling)
      • innovation session for 3d printing
      • four experts from XinCheJian have made the team: (Alex/Gambit/2d notice, Alec/Design thinking)
      • renting the space (4 hours), daytime (gravy): 25K for XinCheJian space + instructors fee
  • Huawei lead, Sonos, Coolpad (Nelson)
  • iRobot: ANDI to follow up -- pitch in August. iRobot is setting up operations.
  • TO DO: What we did with the money for next sponsors.

CHRIS & KEVIN to work on the below: (6 weeks late)

  • history timeline from the beginning (model from Ricky)

Hackerspace Convention

  • Free booth means to apply using the project
  • Chris proposes Hackerspace Convention for sharing best practices, building community of hackerspaces in China (Saturday October 15th 2016)
    • shared Google docs: https://docs.google.com/document/d/1oKE2zD_xjWKqEMsonR1IDLFbR85cq03OIjUR2kHGyiw/edit?ts=57a0a432
    • Mushroom Cloud and Maker Carnival too busy with selecting exhibitors.
    • Chris propose to do it in People Squared on October 15th (Friday). Because we got ten speakers from Mitch, so let's call it First Shanghai International Hackerspace convention.
    • Do we try to approach to sponsors? What do we offer? Kevin has experience?
    • Do we charge people money to control attendee numbers? How much?
    • Do we allow companies to post their ads on the venue? How many? And how much?

Maker Carnival

  • Organizer only offers one booth for free, Chris applied three and waiting for response.
  • Do we put the helicopter simulator at the booth? NO
    • We need to pay for the transportation which is 3200 to go and come back. Last year was 800 around. Freda said we can ask around.
  • Who will come to assist this year? Last year, Lio, Andi, Roger. Props to them!
    • Paul Sunday could potentially volunteer

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Space Safety

  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily
    • Enforce safety workshop usage
  • Ban for people that present a risk as collectively assessed

Xinfab-Xinchejian Relations


Coca-Cola event proposals


  • PreciousPlastic to be funded (they already have a budget they'd like to cover)
  • XinCheJian to get additional funds either directly or through well-funded corporate workshops around projects like PreciousPlastic
  • Always consider resources costs when offering Coca-Cola as XinCheJian (better to commit members first, offer what they already work on)


  • XinCheJian has well defined sponsorships levels and rules
  • XinCheJian is a community, a platform: we don't own members projects so we can't act as gatekeepers
  • Encouraged to include XinCheJian members proposals next to Xinchejian standard sponsorship options

Sponsorships alternatives

  • Explore promote engineering from Coca-Cola (material science, basic research, drinks research)
  • XinCheJian space logo proposal: standard 1 year -> 100K (sell the ability for the community to come up with cool projects like PreciousPlastic)
  • Diana wants less of a marketing campaign and more an actual engineering solution that makes sense ecologically (taking into account energy use)
  • For marketing, may be referred to the CMO (Chief Marketing Officer)

Status Bottlers

  • Eduardo: 3d innovation session with bottlers
    • had meeting with members
    • proposal by email
    • sent the price

Status Corporate

  • Eduardo: mostly all on holidays, no follow up

Sponsorship brainstorming

Freda's XinCheJian Kids Club

  • Teach more kids
    • ROGER gives Freda the template.
    • from 5 years old to 16 years old (afterschool)
    • Chris is to help with budgeting

Amanda Retired Staff

  • Amanda needs to give huodongxing and payment email (3 weeks late)