Weekly Staff Meetings/2016-09-13

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Staff Meeting Notes 2016-09-13, 16:45-17:30
Staff:  Freda, Ricky, Chris
Notes: Ricky
Eduardo on vacation with parents until September 24th
Paul couldn't come to this meeting

Props and Announcements

Past events

  • Sep 10th: IoT in XinCheJian (Saturday the 10th, 14h-18h); visiting hacker Michael
    • Successfully hosted IoT workshop (American-German, in Chinese): good feedback, but too basic

Coming Week's Events and Workshops

  • Sep 25th: hydroponics (Roger)
  • Sep 24th - 25th: helicopter workshop
  • Shanghai Barcamp: November 5th

Later Workshops

    •  ??: Following PCB workshop by Paul
    •  ??: Router with VPN by James
    •  ??: XinCheJian/XinFab Maciej workshop 1/3 split between XCJ, XinFab, Maciej

Wednesday Open Night

HOST: Chris

  • VR theme night
    • Freda & Painting
    • Lee: intro from zero to VR
    • + two more people?


  • Payment for workshop: using Huodongxing: 3% (actually 2% transaction, plus WeChat transaction 1%) = 3%
    • Amanda hasn't transferred the account, still waiting on Amanda to transfer the account, 5 workshops money pending
  • Ask for more workshops in the space from the members and schedule them on calendar. Ask them on WeChat group!
    • all pretty busy this week

XCJ Trademark

  • ASKED Amanda to give Chris the trademark person
    • hasn't done it yet
  • Nelson designed by Nelson, refined by Paul
  • 新车间 (too common, dictionary word)
  • Agent said the some company has similar logos already
  • But we say that we need to push him and also get the feedback from them.
  • Ardublock is not registered: mention to David & Heqichen


  • A: try to do the registration (VOTED)
  • B: redesign logo
  • C: drop the logo

Amanda to create group WeChat and Chris with Agent


Sponsorships updates:

  • Bosch (Kevin): still no follow up, probably (probably pricing, wants free)
  • Coca-Cola (Eduardo)
    • Coca-Cola Corporate
      • PreciousPlastics: waiting for research lab (holiday)
      • XinCheJian: innovation session
      • XinCheJian: logos
    • Coca-Cola Holding (bottling)
      • innovation session for 3d printing
      • four experts from XinCheJian have made the team: (Alex/Gambit/2d notice, Alec/Design thinking)
      • renting the space (4 hours), daytime (gravy): 25K for XinCheJian space + instructors fee
  • Huawei lead, Sonos, Coolpad (Nelson)
  • iRobot: ANDI to follow up -- pitch in August. iRobot is setting up operations.
  • TO DO: What we did with the money for next sponsors.

CHRIS & KEVIN to work on the below: (5 weeks late)

  • history timeline from the beginning (model from Ricky)

Hackerspace Convention

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Space Safety

TODO: clear out alleys of objects that people could trip on

  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily
    • Enforce safety workshop usage
  • Ban for people that present a risk as collectively assessed

Post request in WeChat group to pay careful attention to anything dangerous in the space.

Equipment Maintenance?

  • Transformer for big TV busted. Who broke it? They should pay for it.
  • We can replace them? But what is the bottom line?
  • Intern project to put a slideshow on the TV

Xinfab-Xinchejian Relations


  • Chris labeled the big machines there.
  • Inventory of the things that are XinCheJian (stickers from Andi), especially big parts like 3d printers (15K of equipment depreciated)!!!!!!!!!!!!!!

Coca-Cola event proposals


  • PreciousPlastic to be funded (they already have a budget they'd like to cover)
  • XinCheJian to get additional funds either directly or through well-funded corporate workshops around projects like PreciousPlastic
  • Always consider resources costs when offering Coca-Cola as XinCheJian (better to commit members first, offer what they already work on)


  • XinCheJian has well defined sponsorships levels and rules
  • XinCheJian is a community, a platform: we don't own members projects so we can't act as gatekeepers
  • Encouraged to include XinCheJian members proposals next to Xinchejian standard sponsorship options

Sponsorships alternatives

  • Explore promote engineering from Coca-Cola (material science, basic research, drinks research)
  • XinCheJian space logo proposal: standard 1 year -> 100K (sell the ability for the community to come up with cool projects like PreciousPlastic)
  • Diana wants less of a marketing campaign and more an actual engineering solution that makes sense ecologically (taking into account energy use)
  • For marketing, may be referred to the CMO (Chief Marketing Officer)

Status Bottlers

  • Eduardo: 3d innovation session with bottlers
    • had meeting with members
    • proposal by email
    • sent the price

Status Corporate

  • Eduardo: mostly all on holidays, no follow up

Sponsorship brainstorming

Freda's XinCheJian Kids Club

  • Teach more kids
    • ROGER gives Freda the template.
    • from 5 years old to 16 years old (afterschool)
    • Chris is to help with budgeting

Amanda Retired Staff

  • Amanda needs to give huodongxing and payment email (2 weeks late)