Weekly Staff Meetings/2016-09-06

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Staff Meeting Notes 2016-09-06, 20h00 to 21h30
Staff: Paul, Ricky, Chris, Roger, Kevin, Freda
Notes: Chris
Eduardo on vacation with parents until September 24th

Props and Announcements

  • Props to Ricky for getting a new intern, Kurt. He has EE background.
  • Chris labeled machines in the tool room.

Past events

  • VR workshop, 2 people signed up.

Coming Week's Events and Workshops

  • Sep 10th: IoT in XinCheJian (Saturday the 10th, 14h-18h); visiting hacker Michael
  • Sep 25th: hydroponics (Roger)
  • Sep 24th - 25th: helicopter workshop

Later Workshops

    •  ??: Following PCB workshop by Paul
    •  ??: Router with VPN by James

Wednesday Open Night

HOST: Chris

  • Urban Farming Theme Night
    • Urban Farming and Education
    • Greg & Mike: Urban Farming


  • Payment for workshop:
    • Huodongxing: 3% (actually 2% transaction, plus WeChat transaction 1%) = 3%
    • WePay? Official account needed, input numbers for corporate company (Chris to look into it)
  • Ask for more workshops in the space from the members and schedule them on calendar. Ask them on WeChat group!
    • 80% of the revenues for the workshop from the space

XCJ Trademark

  • Asked Amanda to give Chris the trademark person.
  • Nelson designed by Nelson, refined by Paul
  • 新车间 (too common, dictionary word)
  • Agent said the some company has similar logos already
  • But we say that we need to push him and also get the feedback from them.
  • Ardublock is not registered: mention to David & Heqichen


  • A: try to do the registration (VOTED)
  • B: redesign logo
  • C: drop the logo

Amanda to create group WeChat and Chris with Agent


Sponsorships updates:

  • Bosch (Kevin): still no follow up, probably (probably pricing, wants free)
  • Coca-Cola (Eduardo)
    • Coca-Cola Corporate
      • PreciousPlastics: waiting for research lab (holiday)
      • XinCheJian: innovation session
      • XinCheJian: logos
    • Coca-Cola Holding (bottling)
      • innovation session for 3d printing
      • four experts from XinCheJian have made the team: (Alex/Gambit/2d notice, Alec/Design thinking)
      • renting the space (4 hours), daytime (gravy): 25K for XinCheJian space + instructors fee
  • Huawei lead, Sonos, Coolpad (Nelson)
  • iRobot: ANDI to follow up -- pitch in August. iRobot is setting up operations.
  • TO DO: What we did with the money for next sponsors.

CHRIS & KEVIN to work on the below: (4 weeks late)

  • history timeline from the beginning (model from Ricky)

Hackerspace Convention

  • Chris proposes Hackerspace Convention for sharing best practices, building community of hackerspaces in China (October 15th)
  • Shanghai Barcamp: November 5th

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Space Safety

  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily
    • Enforce safety workshop usage
  • Ban for people that present a risk as collectively assessed

Post request in WeChat group to pay careful attention to anything dangerous in the space.

Equipment Maintenance?

  • Oscilloscope?
    • buy a new one?
    • repair shop estimate?
  • Kin's CNC is broken and which part it is?
    • Who broke it? Kin says not to worry, it was an accident.
    • Repair it? Kin says he's building a new one
  • Transformer for big TV busted. Who broke it? They should pay for it.
  • We can replace them? But what is the bottom line?

Xinfab-Xinchejian Relations


  • Chris labeled the big machines there.
  • Inventory of the things that are XinCheJian (stickers from Andi), especially big parts like 3d printers (15K of equipment depreciated)!!!!!!!!!!!!!!

Coca-Cola event proposals


  • PreciousPlastic to be funded (they already have a budget they'd like to cover)
  • XinCheJian to get additional funds either directly or through well-funded corporate workshops around projects like PreciousPlastic
  • Always consider resources costs when offering Coca-Cola as XinCheJian (better to commit members first, offer what they already work on)


  • XinCheJian has well defined sponsorships levels and rules
  • XinCheJian is a community, a platform: we don't own members projects so we can't act as gatekeepers
  • Encouraged to include XinCheJian members proposals next to Xinchejian standard sponsorship options

Sponsorships alternatives

  • Explore promote engineering from Coca-Cola (material science, basic research, drinks research)
  • XinCheJian space logo proposal: standard 1 year -> 100K (sell the ability for the community to come up with cool projects like PreciousPlastic)
  • Diana wants less of a marketing campaign and more an actual engineering solution that makes sense ecologically (taking into account energy use)
  • For marketing, may be referred to the CMO (Chief Marketing Officer)

Status Bottlers

  • Eduardo: 3d innovation session with bottlers
    • had meeting with members
    • proposal by email
    • sent the price

Status Corporate

  • Eduardo: mostly all on holidays, no follow up

Sponsorship brainstorming

Freda's XinCheJian Kids Club

  • Teach more kids
    • Roger gives Freda the template.
    • to learn how to use machine
    • learn how to use electronics
  • XinCheJian Taobao (selling kits for kids)
    • paying workshops (150RMB to 300 RMB for 1 hour)
    • first workshop: squishy circuits
    • from 5 years old to 16 years old (afterschool)
  • First workshop
    • survey market & look at workshop
    • how much does the instructor need to be compensated
    • how much does the space cost? (profit to XinCheJian)
    • how much are we selling it for?

Amanda Retired Staff

  • Amanda needs to give huodongxing and payment email.