Weekly Staff Meetings/2016-08-09

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Staff Meeting Notes 2016-08-09, 20:00 to 21:30
Staff: Ricky, Roger, Chris, Paul,
Guests: Lio
Notes: Ricky

Props and Announcements

  • Paul hosted a workshop on PCB (11 persons)
  • Rudi did workshop 4kids: DIY Radio Control Car Workshop August
  • Lio is in Shanghai

Past events

  • Paul hosted a workshop on PCB
  • DIY Radio Control Car Workshop August

Coming Week's Events and Workshops

  • Summer Camp
    • August 11th to 14th, Summer Camp for 17 kids
    • August 15th to 16th, Summer Camp for 20 kids
    • August 17th to 20th, Summer Camp for Eduardo and Alec

Later Workshops

  • POSTPONED: 3D modeling by Amanda: software, fusion360, manufacturing and industrial design
  • POSTPONED: Rocket workshop about detecting water and air pollution

Wednesday Open Night

HOST: Chris & Lio & Ricky

  • Girl Power: Precious Plastic Recycling Machine
  • Yihui: magical mirror
  • Lio: enuma.io (NFC card project)
  • Eduardo: ?
  • Teacher Huang: ?


  • Venture group coming to XinCheJian (ask for sponsorship)
  • CC will be there


  • Ask for more workshops in the space from the members
    • 80% of the revenues for the workshop from the space
    • fill in September and October

XCJ Trademark

  • AMANDA to file the registration (not yet picked up, 2 weeks)


Sponsorships updates:

  • Bosch (Kevin)
    • wants to rent the space to host innovation UX workshop
    • hosts 50 persons in XinCheJian with chairs a day
    • 50K RMB a day, 100K RMB before (charged DHL before)
  • Coca-Cola (Eduardo)
    • Came last Wednesday, follow up on August 10th
    • Coca-Cola AP CEO will come
    • PreciousPlastic: Plastic recycling machine: linking sponsorship to recycling machine
    • Coca-Cola/PreciousPlastic/XinCheJian: human resources, funding, how many units to build
    • Projects came from the members, empowering girls
    • Eduardo to share Google Docs
  • Panasonic lead (Amanda): to work on sponsorships
    • 50K / 100K sponsorship
    • yes if we exchange media exposure, newspaper
    • opening a new lab in Pudong to advertise - media exposure
    • PR company? Eva @ Technode? Xinchejian.com?
    • MakerCarnival with sponsors, present at events, more media exposure (gold sponsorship level)
  • Huawei lead, Sonos, Coolpad (Nelson)
  • iRobot: ANDI to follow up -- pitch in August. iRobot is setting up operations.
  • TO DO: What we did with the money for next sponsors.

CHRIS & KEVIN to work on the below: (4 weeks late)

  • Everyone feedback on retrospective for XinCheJian for last year
  • Check google docs for XCJ 2015 Events for retrospective of 2015 and our accomplishments
    • CHRIS to contact Amanda about Metro TV pics/vids - Amanda said we never had it.

Hackerspace Convention

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Box Management

  • CHRIS to check who has paid for boxes, those that are not paid for will be opened and claimed after 2 weeks (announce ultimatum at Wednesday night, wechat groups, etc). Done!
  • start renting boxes: if you want to store something, uses the boxes

Space Safety

  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily

Post request in WeChat group to pay careful attention to anything dangerous in the space.

Safety waiver

  • Chris: Paper and take picture and send them through email!

Project Room

  • Yu is going to follow up the document with Kin's project (video: 2 weeks late) - probably Wednesday
  • Andi wants to call it project in residence
  • We want the project in the room to be documented!

Robots competition

  • No Update, waiting on contract proposal
  • Chris should get paid for time spent of it
  • Sponsorship of 10K RMB is for using logo, marketing channel and Chris time
  • Suggests to take the lead for XinCheJian event
  • Chris to ask them make the contract and get the feedback from staff members.

Xinfab-Xinchejian Relations


  • ShopVac: trash/recycle the parts
  • Trash from XinFab ends up at XinCheJian: OK, last option to decide
  • No more calliper in XinCheJian? Wasn't one of those a donation from Michael?
  • No more lasercutter/3d printing workshops as we don't think we're getting a fair deal
  • Inventory of the things that are XinCheJian (stickers from Andi), especially big parts like 3d printers (15K of equipment depreciated)

Coca-Cola proposal

Sponsorship brainstorming