Weekly Staff Meetings/2015-06-02

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Staff Meeting Notes 2015-06-02
Attendance: Roger, Sean, Kevin, Paul


NEW IDEAS

Hacker Scholarships (proposed by Roger)

  • Use Xinchejian funds
  • Provide Xinchejian mentorship
  • Project sponsored by the space
  • Project sizes could be: 3000-4000 RMB
  • Frequency: 1x quarter or 1x half-year
  • Funds would not be given in cash, only for purchasing stuff
  • Would be a call for projects
  • Would have a time definition - projects have to be completed
  • Projects are displayed at the space (for at least a period)
  • Ask them to document / wiki
  • ROGER would potentially manage it
  • ROGER to take the first cut at looking at it


SPACE

DOOR PROBLEM

PROBLEM: The issue is people constantly knock on the door, and ask XCJ people to open the door.

OFFICIAL XINCHEJIN POLICY

already previously written in wiki

VISITORS NOT OK outside of WEDNESDAY NIGHT

  • Can arrange a time ahead of time
  • Member has to chaperone AND BE THERE
  • KEY is to not disturb actual members

ENFORCEMENT

  • It is better to kick them out
  • IF they have a friend or connection, that person needs to be there or tell a staff member.


MEMBERS NEEDS TO BE OK TO GET IN

  • OPTION A - P2 KEYCARD
  • OPTION B - Membership and DOOR Setup
    • PAUL to solve this.
    • PAUL to work out how to integrate this
  • I200.cn - Xinchejian Membership System


INTERCOM SYSTEM?

  •  ? Will follow up with LUCIO
  •  ? LIO to connect


LOCATION SWITCHING - Xinfab and Xinchejian

PAUL - STAKEHOLDER BLOCKS

  • XinFab switches spaces with XinCheJian

P2 awaiting OUR decision. LUCIO to have receptionist. LUCIO will allow members to walk through. Proposal: XINFAB will drop membership, needs compensation for loss.

Need membership system, ANDI to make simple paper subscription cards, with a stamp. We trust members to fill in their own cards. We can verify whether they paid or not. Problem: we are reception, walk-ins, members get bothered. Kevin suggests fixing these issue. Membership system.


STAFF ISSUES

AMANDA

"Employees should not be staff." Ask Amanda to be either Staff or SpaceManager. LIO to tell. Propose to rediscuss the space manager role and compensation.


Intern

Pablo

  • pablo.schweigler at gmail
  • Time - 1 month trial -
  • 25 week
  • SEAN to manage


Amanda

  • Officially resigns as SpaceManager
  • Thank you (1.5 - 2 years)
  • Amanda would like to stay staff member
  • Acknowledgement
  • Private party
  • PAUL in charge of planning


Space Manager

  • AMANDA - To write out what she did
  • KEVIN - To put it on the wiki

Responsibilities

  • Need to be outlined, spelled out

Workshops

  • Arranging workshops

Naming

  • PAUL requests "Community Manager"


Economic Model

  • SEAN proposed a higher tier / payment (?)


Community Manager (?)

  • Potential responsibilities?


  • Pictures of the space and tools available
  • Put on site, wiki


Xinchejian Website and Wiki

Jekyll

Taobao

  • Online website
  • END OF JUNE
  • We will evaluate at end of month when we see it
  • AMANDA - will pass on the credentials



Space - SPACE

Shelving

  • Deposit paid
  • Was supposed to be delivered last week
  • Will be delivered tomorrow - Philip will oversee it
  • ROGER: Only for urban farming
  • The other test shelves...


FINANCES - Sponsorship

Bosch

  • Said were interested
  • AMANDA will follow up

Festool

  • Probably no
  • AMANDA to follow up

Jing'an District

  • Tools or Money - One event?
  • AMANDA to talk to them


Xinchejian Alipay

  • Need to change email address
  • Maybe finance@xinchejian.com (general account but still attached to her ID)


Wednesday Open Night

Wednesday Night

  • Postponing the big discussion with it
  • BERNIE - will present (Ella)
  • PAUL - will write the newsletter



Events

Lutz Workshop

Insectbot

  • This Sunday morning
  • Lio was supposed to run it
  • MIN LIN will host it
  • AMANDA will support

Design Thinking

Ihan and Azure

  • After 5 June
  • Design Thinking
  • Workshop for designers
  • Details need to be worked out
  • PAUL will follow up

Power Tool Dis-assembly Workshop

Mill (guy in charge of Nanjing makerspaces, also does e-scooter)

  • STAFF needs to set it up
  • STAFF to work out details, charge
  • PAUL will follow up

Pernod Ricard Workshop

  • AMANDA will pass to Roger
  • ROGER follow up

Arduino Workshop Level 4 - Sunday

  • LIO to be contacted
  • STAFF suggestion is to cancel and refund (?)




= Future Workshops

PCB Workshop

  • Lio, sure. Whenever. Will sleep on it. (follow up)
    • June sometime soon. eaglecad, something to do.

Unmask V2 Workshop

  • Paul and Simone. will sleep on it. (follow up)

BusyBee workshop

  • Lio in June


See also