Weekly Staff Meetings/2012-09-11

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* Location       : XinCheJian
* Scheduled Time : 19:45
* Start time     : 20:15
* End time       : 21:15 (exactly one hour)
* Staff Present  : Edward, Paul, Sherry, Min Lin, Lio, Valentin, Freda, Sunny, Kevin
* Others Present : 


Accomplishments (from last week)

  • Everyone for occupying Barcamp

Last week reports (events and activities)

  • Barcamp recap
    • 3D printing talk is popular as usual
    • Arcade machine is good to keep distracted, but not a kinder garden
    • TODO(Ricky!): Need post recap on blog
    • TODO: Upload videos (Rockets, James, Ihan)
    • DONE(Paul & Min Lin): runs the workshops
      • Soldering workshop was pretty popular; Goal is teach people to solder
      • Every type of event: Cool souvenir
    • DONE(Paul): Sell the kits
      • Only 1 Trippy RGB kit sold to little Edward
    • DONE(Stephany): 3d printing (recruiting and announce classes) talk +++
    • DONE(Valentin): Social glasses talk +++ VCs!
    • DONE(Spencer): "turn your project into a kit" talk
    • DONE(Ricky): Lophilo talk
    • DONE(Alex): space gambit talk
    • DONE(Freda): cats rescue talk
    • DONE(Lutz): prepare [swarm robot] "Build your own infrared seeking robot" talk
    • DONE(Sunny Jr): micro-arduino talk
    • DONE(David): Fish poo power
    • DONE(Lophilo intern): Need volunteer to take pictures, videos, need to upload
    • DONE(MinLin): Everyone to wear XCJ LED pin - arrive on Friday
    • DONE(MinLin): order more XCJ business cards
    • Overall Rating: "C" - .
    • Lessons Learned: Need to bring microphone, need to bring projector
    • Other thoughts please send to Kevin


Planning

  • Sponsorship Document
    • Why Yangpu Venture? - pauls mistake (TODO: Kevin will remove)
    • TODO(David): Why is the status for the corporate entity?
  • Sponsors (existing)
    • GPLHost is the website sponsors


  • Budget & Purchases
    • Kitchen exhaust fan in the machine room (possibly included in the cutter)
    • Laser cutter (20K RMB: plywood, plastic, acrylic)
    • Welding machine
    • TODO(David): Do we have the money / budget for this?
    • TODO(Min Lin): To ask James Coombs for help
  • Free-loaders:
    • At least one repeatedly came on the weekend for a month
    • Who is this person? Sir Talkalot or Sir Sweatalot
    • Next time force him to pay


Done

  • Need a electronic weight scale
    • DONE(MinLin): order a electronic weight scale (1grams to 500grams, accuracy 0.1)
  • Seats
    • DONE(David): delimited to the first two tables at the window
    • TODO(David): Please explain situation


Follow up

  • Roboracing Workshop 201208 and Roboracing Event 201208 - 26 Aug (Edward)
    • TODO(Edward): do a blog post about the workshop and roborace -- STILL NEED TODO
    • TODO(Mika): nice decorative image for blog post -- STILL NEED TODO
    • DONE(MinLin): send image of racetrack to family that wants to do a family event
    • DONE(MinLin): follow up for future Arduino workshop - Sept. 23the, 30th, Oct 7th


This week

  • open/closing scheduling changes/updates


  • HU.JS Party at Xinchejian (PRIVATE)
    • On W+K Rooftop, supported by W+K
    • 8:00 PM Start
    • TODO(Lio): Fill in piece of paper
    • TODO(LIO): Handle food and beverage
    • NOTE: Must use Xinchejian toilet
    • Props: Lio


  • Maker picture Thursday September 20th evening
    • TODO(David & Lutz): maker profile photography


  • Swarm Robot Workshop: Saturday September 15th, Race on 16th
    • TODO(Edward): Need Chinese translation, or will find someone
    • TODO(Min Lin): weibo promotion
    • TODO(Edward): 2313 - Need to order USBASP
    • TODO(Paul): Mailing
    • TODO(): Other online/offline promotion
    • TODO(Min Lin): prepare some money for change
    • TODO(Lutz, Spencer, Sunny Jr): hosting the workshop


  • Shanghai Talk Magazine 201207
    • TODO(Paul) to write Arduino control article (RGB LED, Arduino kit)
    • CHANGED to Mr Octopussy.. Ready! new review of article.



Ongoing

  • Microsoft sponsorship
    • TODO(Lio): will ask about (goal is to recruit employees)
    • Proposed Price: 2718 RMB / month
  • The space is the project
    • WIP(Min Lin) : add parts prices
    • TODO(James): rails are in: buy material, install rails (reimbursed by XCJ)
  • WISS International school wanted workshop (Analog Line Follower)
    • DONE(MinLin): take the lead - contacted WISS waiting for reply
    • Hosting ALF and Swarmbot workshops (can also go to WISS to do it, if space is a problem)
    • 40 students of 15 years old (can be divided into sub groups)
    • 80 RMB per head per workshop (this is the price I told them) / 200 RMB Swarmbot
    • Weekday only (Friday is preferred)
    • From 9:30am to 2pm (preferred)
    • We need 3~4 people to handle this
    • Need volunteer to host the workshops
      • Volunteers: Paul,
    • TODO(Min Lin): reply to WISS and fix the date


  • Node.js presenters visiting us - Thursday Sept. 13th [CONFLICT]
    • TODO(Lio): take lead
    • Renting the middle area? (Microsoft to sponsor?)
    • Food and drinks
    • Notify neighbors
  • New Members Orientation: next one Friday Sept. 21st
    • TODO(Ricky): prepare for the event and advertise it
    • Free beers, soft drinks and chips
    • Group making activity
    • Announcement for new members
    • use video, schematic, livecast, etc
  • 3D Printer
    • TODO(Valentin & Stephany): Usage rules and instructions, prices, reservation system
    • 3D printing workshop - Saturday Sept. 22nd
      • for people already know how to use 3D design software, follow the workshop to design and print out an object with 3D printer
    • TODO(Valentin & Stephany): to draft out the prices for 3d printing workshop
    • suggestion to put a power lock
    • TODO(Min Lin): Talk to Rockets about Sketch Up class
    • TODO(Rockets): sketchup class


  • Maker Carnival Shanghai - November 2nd to 4th (Friday - Sunday)
    • Cooperation: Possible to work with Techyizu?
    • @Shanghai Youth Creative Week
    • Projects selection: need at least 40 projects in total
    • WIP(MinLin): taking the lead
    • Location: Century Park, Pudong.
    • Exhibition, hackathon, workshops, guests from abroad
    • DF Robot needs help! interns! people! budget! marketing material
    • Goal: better than Beijing ;-)
    • Workshops: at least 10 with material (to get sponsorship)
      • TODO(DFRobot): Soldering
      • TODO(Edward): ALF (show off useless machine)
      • TODO(Mika): LED heart (to be confirmed)
      • TODO(Paul): Joule thief
      • TODO(Lutz&Spencer): Swarm robots
      • TODO(SunnySr): squishy circuits
      • TODO(David): Ardublock
    • Sell DIY kits, t-shirts []
    • TODO(Mika, Yihan, Valentin, Angie, Freda): LOGO, sticker, t-shirt, posters, event flyer, logo pin, hackerspace passport, SH maker faire stamp, workshops stamps
      • Really NEED help on Design -- LOGO
      • Angie will help on logo design
      • TODO(Min Lin): Send the Beijing Logo -- WORST CASE REUSE / RECYCLE


  • Jobboard
    • Super Nature Design - Part time tech assistant
      • interactive lighting costume project
    • Job posting on xinchejian@googlegroups.com policy
    • Announce at the Wednesday evening
    • develop as a revenue (300RMB)
    • mailing list for the community to discuss communication


Freezer