Weekly Staff Meetings/2013-03-19

* Location       : XinCheJian
* Scheduled Time : 19:45
* Staff Present  : Ricky, Min Lin, Edward, Min Lin, Lio, Paul, Kevin, Mika, Andy!
* Others Present : 

REVIEW: LAST WEEK

• Lots

PLANNING: URGENT

• FINANCES
  • Someone please double-check the numbers.
  • Need to get a handle on the finances.
  • 30,000 RMB in cash?
  • 28,000 RMB still owed by stakeholders?
  • 8,000 RMB not likely to be collected
  • XCJ owes 43,000 in rent (?!)
    • Didn't pay rent for the past 6 months (?!)
    • Need to follow up with David, clarify situation on rent

• • New stakeholders need to be contacted
  • Paul or Edward to follow up with David about the finances (debt)

• COMPANY REGISTRATION
  • Cost: 2000 - 4000 RMB
  • Time: Less than a month

• • Faren - Paul has agreed
  • Investors - Need to Chinese nationals
    • Edward has agreed
    • Need another Chinese national

• • Registration Process
    • Faren and investors need to take a day to go to the office
    • Agent is in Xuhui
      • Edward will follow up with Rockets?, Mike?

• • Responsibility of Faren and Investors
    • IF XCJ owes money
    • Injury, fire, critical injury
    • Need to purchase site insurance

• • Benefits of Chinese Company
    • Issue fapiao
    • Set up Taobao shop
    • Signing contractcs
    • Ability to raise sponsorship money

• • Other issues
    • Accounting - Few hundred per month

• • Starting this process
    • Edward to fix a date
    • Bring PRC ID

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Need to talk through

• "shareholder's agreement"
• "stakeholder's agreement"

Xinchejian Party - Tuesday 26 March

• Music - Lio
  • DJs, and one man band, all for free!
• Beer - Min Lin
  • Yihaodian - 100 big beers
• Food - Min Lin
  • Delivery for food - for 50 people
  • or Barbecue (?)

Barcamp

* Lio stinkybad
* Workshops ?
* Who is going?  Min Lin, Andy, Lucio...
* LUCIO to do 3D scanning - going to scan
** Kevin and volunteer to handle scanning...  10 - 4 PM

Speakers for Wednesday (Paul)

* D-Script
* David's guy
* Blind guy - game programmer for blind  
* 9 minutes and you're cut off

T-shirt

* Mat design tonight
* Order by tomorrow, done by Tuesday
* 50 shirts
* Will sell 

RANDOM STUFF

Proposal - Open up another night

* Too many people come on Wednesday
* Decided: No staff members have energy / time to do it.

Hangzhou - Science Fair

* 7 April - Sunday
* Up to 4 people
* What would people have to do
* Kiosk to show projects
* No action yet.

KEVIN Needs to send notes from NYC Resistor

Proposal: Membership Card by EDWARD

* RFID - Machine Room
* QR Code - QR code to test membership
* Chase non-members away
* Verify members are paid up

Xinchejian Poster - Andy

* Poster to post somewhere near entrance
* Andy to design new logo - in April / May

Website - Jimmy

* New membership is on its way