Weekly Staff Meetings/2013-03-19

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* Location       : XinCheJian
* Scheduled Time : 19:45
* Staff Present  : Ricky, Min Lin, Edward, Min Lin, Lio, Paul, Kevin, Mika, Andy!
* Others Present : 


REVIEW: LAST WEEK

  • Lots


PLANNING: URGENT

  • FINANCES
    • Someone please double-check the numbers.
    • Need to get a handle on the finances.
    • 30,000 RMB in cash?
    • 28,000 RMB still owed by stakeholders?
    • 8,000 RMB not likely to be collected
    • XCJ owes 43,000 in rent (?!)
      • Didn't pay rent for the past 6 months (?!)
      • Need to follow up with David, clarify situation on rent
    • New stakeholders need to be contacted
    • Paul or Edward to follow up with David about the finances (debt)


  • COMPANY REGISTRATION
    • Cost: 2000 - 4000 RMB
    • Time: Less than a month


    • Faren - Paul has agreed
    • Investors - Need to Chinese nationals
      • Edward has agreed
      • Need another Chinese national
    • Registration Process
      • Faren and investors need to take a day to go to the office
      • Agent is in Xuhui
        • Edward will follow up with Rockets?, Mike?


    • Responsibility of Faren and Investors
      • IF XCJ owes money
      • Injury, fire, critical injury
      • Need to purchase site insurance


    • Benefits of Chinese Company
      • Issue fapiao
      • Set up Taobao shop
      • Signing contractcs
      • Ability to raise sponsorship money
    • Other issues
      • Accounting - Few hundred per month
    • Starting this process
      • Edward to fix a date
      • Bring PRC ID


Need to talk through

  • "shareholder's agreement"
  • "stakeholder's agreement"


Xinchejian Party - Tuesday 26 March

  • Music - Lio
    • DJs, and one man band, all for free!
  • Beer - Min Lin
    • Yihaodian - 100 big beers
  • Food - Min Lin
    • Delivery for food - for 50 people
    • or Barbecue (?)


Barcamp

* Lio stinkybad
* Workshops ?
* Who is going?  Min Lin, Andy, Lucio...
* LUCIO to do 3D scanning - going to scan
** Kevin and volunteer to handle scanning...  10 - 4 PM


Speakers for Wednesday (Paul)

* D-Script
* David's guy
* Blind guy - game programmer for blind  
* 9 minutes and you're cut off


T-shirt

* Mat design tonight
* Order by tomorrow, done by Tuesday
* 50 shirts
* Will sell 

RANDOM STUFF

Proposal - Open up another night

* Too many people come on Wednesday
* Decided: No staff members have energy / time to do it.


Hangzhou - Science Fair

* 7 April - Sunday
* Up to 4 people
* What would people have to do
* Kiosk to show projects
* No action yet.


KEVIN Needs to send notes from NYC Resistor


Proposal: Membership Card by EDWARD

* RFID - Machine Room
* QR Code - QR code to test membership
* Chase non-members away
* Verify members are paid up

Xinchejian Poster - Andy

* Poster to post somewhere near entrance
* Andy to design new logo - in April / May

Website - Jimmy

* New membership is on its way