Weekly Staff Meetings/2017-05-16

Bold text

Staff Meeting Notes 2017-05-18, 19:9-20:30
Space manager: Freda
Staff: Freda, Ivan, James, Eduardo
Guests: Roger, Eric
Notes: Eduardo

Jingan Registration 4800 RMB paid by Freda Roger will take over 50 ppl roster, faren etc. Should be approved after handover with ID. Then can move on to apply for subsidy.

Money and curriculum MONEY SEE BELOW

Renovation, space The front is done. The tooling door is NOT going to be double. James asked to have isolation panel. IVAN is following up. Bigger lap door and laser cut room is ongoing. Mini follow up.

SPACE PRICE

ACTION: The Nelsons to write a document explaining the rules of the space divisions to give to people. 200 PER METER, APP FORM. REGULAR MEMBERSHIP IS JUST A SEAT, NOTHING STAYS 100 FOR BOX STORAGE ANYTHING LEFT WHERE IT SHOULDNT BE, WE STACK IN A COLLECTIVE STORAGE TAPE DOWN FOR ALLOCATABLE FLOORSPACE WHEN WE REORGANIZE FURNITURE AND HAVE TABLE SPACE, CHARGE FOR THAT TOO IF WE NOTICE UNAUTHORIZED SPACE USAGE, ASK OWNER TO APPLY OR MOVE AFTER RENOVATIONS AND KIN MOVES, WE DECIDE ON NEW FLOORPLAN

Props and Announcements

LASER CUT ARRIVED! NEED A PUMP AND COMPUTER. ACTION: Ivan ask brandon for the power supply, order pump for Freda.

Workshops planning

1.- Maker announce the workshop one month in advance 2.- Freda gives him/her a template to fulfill all the necessary information. (the maker is in charge of translating all the text) but Freda can help with no responsibilities. The template has all the required information to use on: Huodongxing, Wechat, Meetup. 3.- The maker has to give back the form 3 weeks before the workshop 4.- Freda has to upload it before 2 weeks before the workshop. 5.- There are 2 remaining weeks for advertising.

ACTION: 1.Freda to create the template. - Adele and Andrea will do template. ACTION: Eduardo follow up with the template to improve it. create a google Doc Invite staff and add it to Trello.

Trello

ACTION: Roger reorganizing the trello to improve efficiency.

Advertising on wechat

ACTION: Freda to post workshops on wechat official account and wechat groups separately. And ask members to share it.

Curriculum

• • Opportunities

1.- EF one workshop every month ACTION: Freda to set up a free workshop with EF Teacher. Eduardo is donating one watch. EF give feedback on June.

2.- Helicopter will move to Jing an Kids Centre. 3 days. Donation 2k from Kin.

3.- At the end of may we can show our CV to many Universitites

• • Strategy

Projects in XinCheJian pay RMB200 per square meter in space - need to allocate space Project room RMB300 per square ACTION: Freda talk to Kin and give him the price for the Project Room

Plan for Eduardo Hackaphon - how to market xcj and what service can we offer -XCJ offer workshops to prepare teams

• • Freda and Lee want to approach to public schools.

PRO: Because Freda and Lee have a 40+ hours teaching classes document already in chinese.

CONS: Teacher have to give learning weekly reports, Students can not come to xcj, They ask for books

• Freda does not have International schools contacts.

• • Ivan, James, Nelson, Eduardo want to approach international school.

Freda agree to go to international schools first if she receives help. ACTION: -James and Nelson to provide contacts with International Schools -Freda to translate into English her document -Eduardo to unify the two documents into the google doc.

Wednesday Open Night

3 Speakers already

Rearrangement of Space

Hydroponics big shelf relocated at the components area. Components shelf relocated next to the solder area. Thursday moving it up. 18:30

• ACTION: Ivan And James follow the sofa car placement.

Interns

July 1 Intern:

Helps Freda.

Members update & financial update

1 member this week. We have to pay the electricity bill ACTION: Freda pay

NUMBERS OF LAST WEEK:

• 1 members for 6 months = 30 months memberships (paid to Alipay)
• Rent paid until 31st of July
• April Electricity needs to be paid
• Freda Salary, now owed to Paul 15k
• CASH: 15k + Paul account (60k)

ACTION: NELSON TO TALK TO PAUL AND EDWARD ABOUT UNLOCKING PAULS ACCOUNT 10K CASH 60K ACCOUNT 20K OWED BURN RATE: 20K INCOME: 2K PER MO, 6K THIS MO

SPONSORSHIP:

1.- Flexible company will run a video after every open doors. Give 5k every month. ACTION: Find a solution to put a stamp in the contract.

4.- Eduardo's client want to do a Hackathon. Instead of hiring a Marketing agency he is driving the money to XCJ. HelpS XCJ paying Freda's salary and one month salary of XCJ. XCJ has to find kids for his Hackathon. Eduardo also will try to put XCJ Logo in the HACKATHON

5.- *Action*: Freda follow aup with Buik Contract

ORGANIZE CLEAR DELIVERABLES AND ASK. SMALLER ASK, MORE SPONSORS OR CLIENTS. ALEC AND OTHERS HAVE CONTACTS ALEC IDEA: CONTRACTING AND RESUME DATABASE. TAKE A CUT. AUCTION OLD PROJECTS.

==New Company to be registered Freda Paid for the registration

• need to decide the structure of the new xinchejian (farren, investors, etc)

ACTION:NELSON to write a draft of the new organization.

Space Safety (1 weeks no incidents)

Ongoing Notice

• Enabling the individual members to call out individual safety first.
  • Call out safety to group, have a discussion, address objections.
  • if objections not addressed satisfactorily
  • Enforce safety workshop usage
• Ban for people that present a risk as collectively assessed

• • Physical security also include making sure we don't get things stolen

Sponsorships

nope

Workshops info

ACTION: Freda to fill up the info of the workshops.

Governments

• Government want to buy our Kids workshops. 20th may Lee 2 Workshops 100 each. 30 Yuan per person. 6K to XCJ
  • Marble maze, Arduino, Wearable tech, Kids Maker Fair, XCJ
  • summer camp proposal is done.
  • already sent their choices and prepare to apply money for us
  • to be delivered in kids center by members
  • proposing 100K to purchase content
  • buy them at the end of March, waiting on confirmation

Space Manager discussions

• Freda to setup new Huodongxing to payment@xinchejian.com

Project Room & Machine Room

NEW MACHINE ROOM

• Project room
• FREDA to ask kin for 5k,we find a new place and ask them move to here and pay for rent.send new space pic to staff group
• Helicopter simulator to move to P2 reception place,Bob confirmed
• Ask kin fix the CNC machine with workshop this week,he is working

• Branding

FREDA proposes to train teacher.

• Machine Room

• • Setup a door between the spaces
  • Add a camera
    • Clean the stuff near by back door,and move to new machine,

PROPOSAL:

helicopter project: simulator 80X200cm project room:280x265cm ____________________________ 7square meterX200=1400/month

Uban farmy 300X90cm +1m2 ____________________________ 4square meterX200=800/month

bio lab freezer100x200cm +desk 0.5m2 ____________________________ 2.5square meterX200=500/month

Online social presence

• XinCheJian meetup.com: 300 followers on Meetup
  • Facebook and Twitter access also - Follow up paul with twitter