Weekly Staff Meetings/2017-05-09

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Staff Meeting Notes 2017-05-18, 19:9-20:30
Space manager: Freda
Staff: Nelson, Freda, Ivan, James, Eduardo
Guests: Roger, Alec
Notes: Nelson

Jingan Registration 4800 RMB paid by Freda Roger will take over 50 ppl roster, faren etc. Should be approved after handover with ID. Then can move on to apply for subsidy.

Slack, Trello, and Better work tools OR HIPCHAT AND TRELLO AND GOOGLE DOCS NEW WEBSITE AND WECHAT ACCOUNT, NELSON, NEXT 1 OR 2 MONTHS

Money and curriculum MONEY SEE BELOW

Renovation, space IVAN AND JAMES DICTATE TO P2 AND MINI WHAT RENOVATIONS TO DO

Project space, complaints 200 PER METER, APP FORM REGULAR MEMBERSHIP IS JUST A SEAT, NOTHING STAYS 100 FOR BOX STORAGE ANYTHING LEFT WHERE IT SHOULDNT BE, WE STACK IN A COLLECTIVE STORAGE TAPE DOWN FOR ALLOCATABLE FLOORSPACE WHEN WE REORGANIZE FURNITURE AND HAVE TABLE SPACE, CHARGE FOR THAT TOO IF WE NOTICE UNAUTHORIZED SPACE USAGE, ASK OWNER TO APPLY OR MOVE AFTER RENOVATIONS AND KIN MOVES, WE DECIDE ON NEW FLOORPLAN

Props and Announcements

• • P2 give us machine room rebuilt quotation is RMB 0 for double side entrance door! :)

Workshops planning

1.- Maker announce the workshop one month in advance 2.- Freda gives him/her a template to fulfill all the necessary information. (the maker is in charge of translating all the text) but Freda can help with no responsibilities. The template has all the required information to use on: Huodongxing, Wechat, Meetup. 3.- The maker has to give back the form 3 weeks before the workshop 4.- Freda has to upload it before 2 weeks before the workshop. 5.- There are 2 remaining weeks for advertising.

ACTION: 1.Freda to create the template. - Adele and Andrea will do template

Advertising on wechat

ACTION: Freda to post workshops on wechat official account and wechat groups separately. And ask members to share it.

Curriculum

• • Opportunities

1.- EF: We failed on the last workshop. ACTION: Freda to set up a free workshop with EF Teacher. Eduardo is donating one watch.

2.- Helicopter company is helping us to be more appealing on our workshops by letting us go one day with the kids to their place.

3.- At the end of may we can show our CV to many Universitites

• • Strategy

Projects in XinCheJian pay RMB200 per square meter in space - need to allocate space Project room RMB300 per square ACTION: Freda talk to Kin and give him the price for the Project Room

Plan for Eduardo Hackaphon - how to market xcj and what service can we offer -XCJ offer workshops to prepare teams

• • Freda and Lee want to approach to public schools.

PRO: Because Freda and Lee have a 40+ hours teaching classes document already in chinese.

CONS: Teacher have to give learning weekly reports, Students can not come to xcj, They ask for books

• Freda does not have International schools contacts.

• • Ivan, James, Nelson, Eduardo want to approach international school.

Freda agree to go to international schools first if she receives help. ACTION: -James and Nelson to provide contacts with International Schools -Freda to translate into English her document -Eduardo to unify the two documents into the google doc.

Wednesday Open Night

3 Speakers already

Rearrangement of Space

• New Entrance door: waiting Mini check with Freda. -Door is getting put in 3 October
• ACTION:Ivan will handle communication with hydroponics and urban farming section

Interns

• Interns: nope

Members update & financial update

• 1 members for 6 months = 30 months memberships (paid to Alipay)
• Rent paid until 31st of July
• April Electricity needs to be paid
• Freda Salary, now owed to Paul 15k
• CASH: 15k + Paul account (60k)

ACTION: NELSON TO TALK TO PAUL AND EDWARD ABOUT UNLOCKING PAULS ACCOUNT 10K CASH 60K ACCOUNT 20K OWED BURN RATE: 20K INCOME: 2K PER MO, 6K THIS MO

SPONSORSHIP: ORGANIZE CLEAR DELIVERABLES AND ASK. SMALLER ASK, MORE SPONSORS OR CLIENTS. ALEC AND OTHERS HAVE CONTACTS ALEC IDEA: CONTRACTING AND RESUME DATABASE. TAKE A CUT. AUCTION OLD PROJECTS. ACTION ITEM: EDUARDO

==New Company to be registered

• Takes three weeks to register, need to pay the money to register ASAP
• Find an agent to help to set up the business--> P2 can help. NEED TO PAY RMB3800 to P2 and RMB3000 to government body
• need to decide the structure of the new xinchejian (farren, investors, etc)

NELSON to write a draft of the new organization. ACTION: Freda need to pay ASAP

Space Safety (0 weeks no incidents)

Ongoing Notice

• Enabling the individual members to call out individual safety first.
  • Call out safety to group, have a discussion, address objections.
  • if objections not addressed satisfactorily
  • Enforce safety workshop usage
• Ban for people that present a risk as collectively assessed

• • Physical security also include making sure we don't get things stolen

NELSON:

• set up a structure to talk about xcj staff topics efficiently.
• Think on an idea of how to do a continuous auction.

Sponsorships

nope

Artable partnership

• artable wanna sign contract with us,for online curriculum cooperate send in we chat group.

It is ok as soon as we can use the videos as well (post them for free on our website).

Governments

• Wednesday visit by government ppl
• Government want to buy our Kids workshops
  • Marble maze, Arduino, Wearable tech, Kids Maker Fair, XCJ summer camp,start at this week ,proposal is done.
  • already sent their choices and prepare to apply money for us
  • to be delivered in kids center by members
  • proposing 100K to purchase content
  • buy them at the end of March, waiting on confirmation

Space Manager discussions

• Freda to setup new Huodongxing to payment@xinchejian.com

Project Room & Machine Room

NEW MACHINE ROOM

• Universal laser cutter machine will move in after rebuild the machine room, freda and teacher wang

• Project room
• FREDA to ask kin for 5k,we find a new place and ask them move to here and pay for rent.send new space pic to staff group
• Helicopter simulator to move to P2 reception place,Bob confirmed
• Ask kin fix the CNC machine with workshop this week,he is working

• Branding

FREDA proposes to train teacher.

• Machine Room

• • Setup a door between the spaces
  • Add a camera
    • Clean the stuff near by back door,and move to new machine,

PROPOSAL:

• NEW STAFF TO CHECK THIS PROPOSAL
• cost of space beyond hotseat and desk space for a seat: 250 RMB / square meter

ACTION: Ask in the staff group if they want 200 or 250

helicopter project: simulator 80X200cm project room:280x265cm ____________________________ 7square meterX200=1400/month

Uban farmy 300X90cm +1m2 ____________________________ 4square meterX200=800/month

bio lab freezer100x200cm +desk 0.5m2 ____________________________ 2.5square meterX200=500/month

Online social presence

• XinCheJian meetup.com: 300 followers on Meetup
  • Facebook and Twitter access also - Follow up paul with twitter