Weekly Staff Meetings/2017-04-18

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Staff Meeting Notes 2017-04-18, 19:9-20:30
Space manager: Freda
NEW Staff: james
Notes: Eduardo and james


Props and Announcements

    • government start to buy xinchejian's class this week
  • some one wanna share free space to us
    • P2 give us machine room rebuilt quotation is RMB 4800 for double side entrance door
  • some one wanna be xcj partner,visit xcj at 19th
  • artable wanna sign contract with us,for online criculum cooperate send in we chat group
  • goverment ask us set up NGO instead of a real business company,freda make it at 20th,It code 6 months to set up, but in further ,government will buy our class directly.

Past events

  • DIY ROBOTS class has 11 people ...
  • EF have 8kids workshop at 16th
  • review all of workshop ,and classified them
  • NELSON: Suggestion for more BIGGER CURRICULUM:

He is going to do a google docs with a guideline to build the curriculum. JAMES: approach to an organization to see what are their needs in terms of collaboration with xinchejian to do a curriculum. Freda: visit a Henan senior high school for cooperate with hacker space building .

Coming Week's Events and Workshops

  • EF the second class make
  • Urban farming
  • April 23th: RESCHEDULED: Workshop from Roger on hydroponics have 6 peoples join us


Wednesday Open Night

Wednesday April 18th 2017

  • jiangplus：去中心的社交网络 ｜jiangplus : Decentralized social Network
  • 郭昊乐：｜lee
  • 黄曾新： 物理实验 ｜Teacher huang: physic experiment


Interns


Members update & financial update

  • 1 members for 6 months = 24 months memberships (paid to Alipay)
  • bank accounts status，french embassy transfer 14k to xcj official account, received


==New Company to be registered

  • Set up company and NGO together,Find an agent to help to set up the business--> P2 can help.
  • need to decide the structure of the new xinchejian (farren, investors, etc)

NELSON to write a draft of the new organization.

Space Safety (0 weeks no incidents)

Safety Awareness

  • Read about safety on wiki.

Ongoing Notice

  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily
    • Enforce safety workshop usage
  • Ban for people that present a risk as collectively assessed
    • Physical security also include making sure we don't get things stolen


Biolab

ROGER

  • Will update on space when you have e coli.
  • 4-5 no showing up.

PAUL to give feedback


NELSON:

  • set up a structure to talk about xcj staff topics efficiently.
  • Think on an idea of how to do a continuous auction.


Sponsorships

Sponsorships updates:



Auction:

Auction postponed till April, Alec Walker / Chris takes the job

Government

    • Freda waiting for goverment feedback about the sponsorship. start at this weekend

Chinaccelerator:

  • Talking with China Accelerator for sponsorship (KEVIN?)
  • EDUARD to talk with KEVIN

Marketing

ALMOST DONE -- ANDI TO PRINT BY MAR 28

  • Products info card Roger & Andi: Paul follow up.
    • take pictures -> Andi
    • wants to name the products -> waiting for the text copy from Roger (will email it again)
    • clean up project shelf; throw away old shit
    • add new products there
  • Vice Xinchejian documentary video will be published in December


Artable partnership

received the contract and meet with zoe again ,teacher huang agree take video for us,xinchejian have income in further.

  • Zoe - Artable video website: recording video (name)
    • selling classes on hacking and art
    • populate her platform with content
    • specifically for the Chinese audience
    • Teacher Huang said he can make the video.
  • Terms
    • Topline (??) 70%/30% Artable/XinCheJian for Artable produced video,see the contract
    • Our own channel
    • Andi to volunteer to find the presenters to give the workshop
    • Get the pitch and send it to the XinCheJIan group through Freda
  • PROPOSAL/APPROVED: ACCEPT THE TERMS ARTABLE FOR VIDEO


Governments

  • Government want to buy our Kids workshops
    • Marble maze, Arduino, Wearable tech, Kids Maker Fair, XCJ summer camp,start at this week ,proposal is done.
    • already sent their choices and prepare to apply money for us
    • to be delivered in kids center by members
    • proposing 100K to purchase content
    • buy them at the end of March, waiting on confirmation


Space Manager discussions

  • Freda to setup new Huodongxing to payment@xinchejian.com - Paul follow up


  • Announcing new rules:
    • XCJ stuff keep only 6 months over June
    • NEW STAFF TO DECIDE


Project Room & Machine Room

NEW MACHINE ROOM

  • P2 confirm the rebuilding floor plan, waiting the worker team to make it (tomorrow),
    • Universal laser cutter machine will move in after rebuild the machine room, freda and teacher wang


  • New Location: Not accepted. We have to find a new one (Helicopter team doesn't want to move there)


  • Project room
  • FREDA to ask kin for 5k,we find a new place and ask them move to here and pay for rent.send new space pic to staff group
  • Helicopter simulator to move to P2 reception place,Bob confirmed
  • Ask kin fix the CNC machine with workshop this week,he is working


  • Branding

LEE to give a proposal to help other organizations on how to set up a hackerspace with xinchejian brand. FREDA proposes to train teacher.


  • Machine Room
    • Setup a door between the spaces
    • Add a camera
      • Clean the stuff near by back door,and move to new machine,


PROPOSAL:

  • NEW STAFF TO CHECK THIS PROPOSAL
  • cost of space beyond hotseat and desk space for a seat: 200 RMB / square meter

helicopter project: simulator 80X200cm project room:280x265cm ____________________________ 7square meterX200=1400/month

Uban farmy 300X90cm +1m2 ____________________________ 4square meterX200=800/month

bio lab freezer100x200cm +desk 0.5m2 ____________________________ 2.5square meterX200=500/month


Online social presence

  • XinCheJian meetup.com: 300 followers on Meetup
    • Facebook and Twitter access also - Follow up paul with twitter

XinCheJian Dinner

  • we have the coupons for restaurants
    • NEW STAFF AND OLD STAFF PARTY
    • NEW STAFF TO FIND MORE NEW STAFF
    • THEN PARTY


CNC

  • Kin will fix it this weekend! - done
  • And he bought a new big one.
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