Weekly Staff Meetings/2017-03-14

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Staff Meeting Notes 2017-03-14, 20:10-21:00
Space manager: Freda
Staff: Ricky,  Ricky, Paul, Andi, Eduardo
Notes: Ricky
Guests:

Props and Announcements

Past events

  • 3d modelling class had 1 kid, marble maze class had 2 kids, circuit workshop had 1 kid
  • March 9th xinchejian junior maker passport lecture start: helicopter workshop: 2 kids

Coming Week's Events and Workshops

  • March 19th morning: Teacher Huang: wireless workshop
  • March 19th Maciej Dinosaur workshop
  • March 26th: Toky team - Toky robots workshop
  • March 26th: Workshop from Roger on hydroponics
  • weekly (Monday): tool training and workshop: NO TRAINERS Who responsible this workshop?
    • (WongWeiDa in hospital)
  • Follow up PCB workshop by Paul (after holidays, after Chinese New Year, after Easter)

Wednesday Open Night

Wednesday March 15th 2017

  • Lee present project wearable clothes

Interns

Members update & financial update

  • 2 members for 6 months, 2 members for 1 month = 18 months memberships (paid to Alipay)
  • bank accounts status

Space Safety (1 weeks no incidents)

  • Sensibilization
    • send out incidents elsewhere
    • make old and new members read about the charter
  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily
    • Enforce safety workshop usage
  • Ban for people that present a risk as collectively assessed

Physical security also include making sure we don't get things stolen

Biolab

  • ROGER?

Sponsorships

Sponsorships updates:

  • Need more magazine articles: That's Shanghai, City Weekend
    • One media came to visit, may write an example
    • Monthly press cycle: 2 months, press release
  • Precious Plastic Proposal pending (Adele, Andrea to follow up with the proposal so we can move forward)
    • Metal shifu
    • Have a quote for precious plastic (25K per set)
  • talking with China Accelerator for sponsorship (Chris?)


Marketing

  • Products info card Roger & Andi
    • take pictures -> Andi
    • wants to name the products -> waiting for the text copy from Roger (will email it again)
    • clean up project shelf; throw away old shit
    • add new products there
  • Vice Xinchejian documentary video will be published in December

Artable partnership

  • Zoe - Artable video website: recording video (name)
    • selling classes on hacking and art
    • populate her platform with content
    • specifically for the Chinese audience
    • already ask Eduardo and Maciej , they refused and want take video by themselves, Teacher Huang said he is super busy.
  • Terms
    • Topline (??) 70%/30% Artable/XinCheJian for Artable produced video
    • Our own channel
    • Andi to volunteer to find the presenters to give the workshop
    • Get the pitch and send it to the XinCheJIan group through Freda
  • instead of waiting for Andi to match presenters for Artable, just ask member directly
  • creating video with other makers (Danny Koo from Xinfab)
  • PROPOSAL/APPROVED: ACCEPT THE TERMS ARTABLE FOR VIDEO

Governments

  • Government want to buy our Kids workshops
    • Marble maze, Arduino, Wearable tech, Kids Maker Fair, XCJ summer camp
    • already sent their choices and prepare to apply money for us
    • to be delivered in kids center by members
    • proposing 100K to purchase content
    • buy them at the end of March, waiting on confirmation

Space Manager discussions

  • Freda to setup new Huodongxing to payment@xinchejian.com
    • We get a PAYG Sim + Phone. - TODO PAUL (6 weeks late)
  • Bring up new constraint for the space at the staff meeting, please ask for review (WeChat, email)
  • Announcing new rules:
    • XCJ stuff keep only 6 months over June
    • ask bio lab move

Project Room & Machine Room

  • Ivan fix the desk DONE
  • Andi fix the soldering machine DONE
  • Project room
    • Kids helicopter workshop: workshop given but only as a lecture, was not interesting
    • Helicopter simulator to move to another Xinchejian location in Pudong and pay rent to Xinchejian at Jingke station
    • CNC machine with workshop
  • Machine Room
    • sent Blueprint, to follow up with Minnie
    • cost 2-3 days for build and move it
    • wanting on agreement for the room
    • Setup a door between the spaces
    • Add a camera
  • PROPOSAL: cost of space beyond hotseat and desk space for a seat: 200 RMB / square meter

Programmable switch

  • Andi programmed it last week but left no explanation and nobody using the time controlled plug

Online social presence

  • XinCheJian meetup.com: 300 followers on Meetup (Paul to follow up with Amanda for access)
    • change email address of meetup.com to meetup@xinchejian.com
    • Facebook and Twitter access also

UTSEUS Connected Environments Workshops (http://utseus.com)

  • IoT Raspberry Pi kits (with some profit margins) were bought by XCJ - French consulate reimbursement of 14K incoming

XinCheJian Dinner

  • we have the coupons for restaurants

Organization

  • To transfer biz from Qingpu to Jing'an for local support - Freda to support
    • Paper, stamp to go to Qingpu (next week Paul) already go to Qingpu for search which company we register, but over 6 company use this register address, Freda need help:(
    • Move to Jing'an cost 3-4 months, and pay 6000+ for work - Did you guys confirmed ?
    • Check with accountant, impact on business
    • Check with P2 if we need to change anything on our business license,Bob talk to Minlin and Freda together
  • (depends previous step) Ricky to take responsibility for the space - current owners (Mika and Edward) need to make the change
    • Freda to kick off process
    • change email
    • Edward wants to change investor
    • lots of communication issues in the process
    • errors in the paperwork (3M instead of 30K)
  • PLAN B: open a new company and transfer trademarks and money to new company
    • faren and stakeholders

Shakeup & Crisis

  • PROPOSAL
    • Paul (faren), investors (2) and founders are leaving
    • need replacement to let community take ownership of the community
    • need new, fresh staff that are taking the future of the community in their own hands

Xinchejian Rules Changelog

Rules Changes: rules_changelog

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