Weekly Staff Meetings/2017-02-28

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Staff Meeting Notes 2017-02-28, 20:30-21:00
Space manager: Freda (sick)
Staff: Ricky, Kevin, Ricky, Paul, Andi
Notes: Ricky
Guests:

Props and Announcements

Past events

Coming Week's Events and Workshops

  • March 4th weekend: Teacher Huang: physics experiment: induction wireless
  • March 19th: Toky team - Toky robots workshop
  • March 26th: Workshop from Roger on hydroponics
  • weekly open workshop: open on Sunday up to 3 hours (workshops) - suggested for Eduardo
  • weekly (Monday): tool training and workshop: NO TRAINERS
    • (WongWeiDa out of hospital, will coming soon)
    • Kin?
  • Follow up PCB workshop by Paul (after holidays, for after Chinese New Year)

Wednesday Open Night

Wednesday March 1st 2017

Interns

Members update

  • FREDA?

Space

  • Freda to setup new Huodongxing to payment@xinchejian.com
    • We get a PAYG Sim + Phone. - TODO PAUL (4 weeks late)
  • Put together an overview of XCJ and what we do for Government after spring festival: ALREADY DONE
    • They want buy our class and pay money for kids competition
    • Freda to own and share to larger group

Organization

  • Ricky to take responsibility for the space - current owners (Mika and Edward) need to make the change
    • Freda to kick off process
    • change email
    • Edward wants to change investor
    • lots of communication issues in the process
    • errors in the paperwork (3M instead of 30K)
  • To transfer biz from Qingpu to Jing'an for local support - Freda to support
    • Paper, stamp to go to Qingpu (next week Paul) already go to Qingpu for search which company we register, but over 6 company use this register address, Freda need help:(
    • Move to Jing'an cost 3-4 months, and pay 6000+ for work - Did you guys confirmed ?
    • Check with accountant, impact on business
    • Check with P2 if we need to change anything on our business license,Bob talk to Minlin and Freda together

XinCheJian Cleanup

  • Freda: will continue the cleaning after spring festival, machine room rebuild beginning. P2 Space designer will give blueprint. Cost 2-3 days for build and move it.
    • Rock refused to let us work in the work time
    • met with Bob for negotiating for rent for machine room and blueprint
    • post picture on the group -> set it aside in outgoing table -> throw away

Space Safety (0 weeks no incidents)

  • Ivan cut himself; acrylic was transparent, cut with jigsaw instead of laser cutter and cut himself
    • NEED LASERCUTTER TO PREVENT STUPID CUTTING
  • Sensibilization
    • send out incidents elsewhere
    • make old and new members read about the charter
  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily
    • Enforce safety workshop usage
  • Ban for people that present a risk as collectively assessed

Physical security also include making sure we don't get things stolen

Biolab

  • ROGER?

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Sponsorships

Sponsorships updates:

  • Need more magazine articles: That's Shanghai, City Weekend
    • One media came to visit, may write an example
    • Monthly press cycle: 2 months, press release
  • Precious Plastic Proposal pending (Adele, Andrea to follow up with the proposal so we can move forward)
    • Metal shifu
    • Have a quote for precious plastic (25K per set)
  • talking with China Accelerator

Marketing

  • Products info card Roger & Andi
    • take pictures -> Andi
    • wants to name the products -> waiting for the copy from Roger
    • clean up project shelf; throw away old shit
    • add new products there

Artable partnership

  • Zoe - Artable video website: recording video (name)
    • selling classes on hacking and art
    • populate her platform with content
    • specifically for the Chinese audience
    • already ask Eduardo and Maciej ,They refused and want take video by themselves, Teacher Huang said he is super busy.
  • Terms
    • Topline (??) 70%/30% Artable/XinCheJian for Artable produced video
    • Our own channel
    • Andi to volunteer to find the presenters to give the workshop
    • Get the pitch and send it to the XinCheJIan group through Freda
  • PROPOSAL/APPROVED: ACCEPT THE TERMS ARTABLE FOR VIDEO (Andi to meet her next Wednesday)

Biggerlab Relationship

  • rebuilding the machine room to get out

Xinfab

  • Jade asking for money for 3 months on WeChat (Xinfab & XinCheJIan)
    • we had agreed to pay out 3K to Xinfab, Freda supposed to do it as staff decided to do it

Governments

  • Government want to buy our Kids workshops
    • Marble maze, Arduino, Wearable tech, Kids Maker Fair, XCJ summer camp
    • already sent their choices and prepare to apply money for us
    • to be delivered in kids center by members

Space Manager discussions

  • Bring up new constraint for the space at the staff meeting, please ask for review (WeChat, email)
  • Announcing new rules:
    • XCJ stuff keep only 6 months over June
    • ask bio lab move

Project Room & Machine Room

  • FREDA: asks for applicants from members for project room (2K/month equivalent for branding, workshops, money, equipment)
  • FREDA: ask for more update from helicopter simulator project, report on progress and evaluate their contributions to XinCheJian.
    • Kids helicopter workshop: 1K to 2K RMB
    • V2 will be finished soon, will run a series of workshop (many classes)
    • Meetup with helicopter workshop
  • Project room
    • Setup a door between the spaces
    • Add a camera

Programmable switch

Needs setup by Andi (2 weeks late)

  • set range of time (10h-22h)
  • set period of time (distance: 1h)

Online social presence

  • XinCheJian meetup.com: 300 followers on Meetup (Paul to follow up with Amanda for access)
  • Facebook and Twitter access also

UTSEUS Connected Environments Workshops

Sino-European School of Technology (http://utseus.com)

  • Visits at XinCheJian on Wednesday March 1st and March 8th
  • Workshops, using the space as members (non-exclusive)
  • IoT Raspberry Pi kits (with some profit margins), purchase by members, issue fapiaos
  • Want to do an open IoT workshop with both students and public

XinCheJian Dinner

  • we have the coupons for restaurants
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