Weekly Staff Meetings/2017-02-07

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Staff Meeting Notes 2017-02-07, 20:15-21:00
Space manager: Freda
Staff: Ricky, Kevin, Roger, Andi (late),  Eduardo
Guests: Nelson
Notes: Ricky

Props and Announcements

Past events

  • 2 weeks: 15K + from workshops and boyscouts, props to Freda

Coming Week's Events and Workshops

  • Maciej - Ukulele workshop, can start advertising
  • weekly (Thursday): helicopter team - training for kids, first class for helpers?
  • weekly (Monday): tool training and workshop, WongWeiDa
  • weekend: Teacher Huang: physics experiment: induction wireless
  • February 12th: valentine day speed dating

Workshops

    • Follow up PCB workshop by Paul (after holidays, for after Chinese New Year)
    • March: Eduardo to do a Tokywatch workshop

Wednesday Open Night

  • Teacher Huang presentation

Interns

Members

  • total (Freda total): ??
  • last 2 weeks: 10 new members, nine one month and one 6 months
  • Kathy paid to Min Lin? can't trace the money

Space

  • Freda to setup new Huodongxing to payment@xinchejian.com
    • We get a PAYG Sim + Phone. - TODO PAUL
  • Put together an overview of XCJ and what we do for Government after spring festival
    • Freda to own and share to larger group

Finances

  • Ricky to take responsibility for the space - current owners (Mika and Edward) need to make the change
    • Freda to kick off process
    • change email
    • Edward wants to change investor
  • To transfer biz from Qingpu to Jingan for local support - Freda to support
    • Paper, stamp to go to Qingpu (next week Paul)
    • Check with accountant, impact on business
    • Check with P2 if we need to change anything on our business license

XinCheJian Cleanup

  • Freda: will continue the cleaning after spring festival
    • post picture on the group
    • set it aside in outgoing table
    • throw away

Biolab

  • Last Saturday meetup (no one came!) - will push harder after Chinese New Year
    • Looking for safety hood for Biolab; to be built out of plexiglass. Ventilation (installing fans, hole, platform)

Xinchejian Rules Changelog

Rules Changes: rules_changelog

Sponsorships

Sponsorships updates:

  • Need more articles magazines: That's Shanghai, City Weekend
    • One media came to visit, may write an example
    • Monthly press cycle: 2 months, press release
  • Precious Plastic Proposal pending (Adele, Andrea to follow up with the proposal so we can move forward)

Marketing

  • Products naming: delivery in Chinese New Year (Roger & Andi)
    • wants to name the products
    • clean up project shelf; throw away old shit
    • add new products there

Space Safety (0 weeks no incidents)

  • INCIDENT THIS WEEK: items from top shelf of urban farming fell down, almost hurt Ivan
    • RESOLUTION: custom shelves (particulate board, Fenyang road)
  • Sensibilization
    • send out incidents elsewhere
    • make old and new members read about the charter
  • Enabling the individual members to call out individual safety first.
    • Call out safety to group, have a discussion, address objections.
    • if objections not addressed satisfactorily
    • Enforce safety workshop usage
  • Ban for people that present a risk as collectively assessed

Physical security also include making sure we don't get things stolen

Artable partnership

  • Zoe - Artable video website: recording video (name)
    • selling classes on hacking and art
    • populate her platform with content
    • specifically for the Chinese audience
  • Terms
    • Topline (??) 70%/30% Artable/XinCheJian for Artable produced video
    • Our own channel
    • Andi to volunteer to find the presenters to give the workshop
  • PROPOSAL/APPROVED: ACCEPT THE TERMS ARTABLE FOR VIDEO (Andi to meet her next Wednesday)

Biggerlab Relationship

Space Manager discussions

  • Bring up new constraint for the space at the staff meeting
  • Announcing new rules: please ask for review (WeChat, email)

Project Room & Machine Room

  • FREDA: asks for applicants from members for project room (2K/month equivalent for branding, workshops, money, equipment)
  • FREDA: ask for more update from helicopter simulator project, report on progress and evaluate their contributions to XinCheJian.
    • kids helicopter workshop: 1K to 2K RMB
  • Project room
    • Setup a door between the spaces
    • Add a camera

Programmable switch

  • set range of time (10h-22h)
  • set period of time (distance: 1h)
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