Weekly Staff Meetings/2016-05-10

Staff Meeting Notes 2015-05-10, 20:40 to 
Staff: Roger, Kevin, Paul, Chris
Notes: Paul
Attending: Eduardo

Props and Announcements

• TechYiZu - Designin shanghai
• CES shanghai - tickets are 1500rmb!!!

Past Week's Events

• Amanda earbud workshop
  • workshop had 10 people
• painting workshop cancelled at the last minute - lufeng
• scratch workshop for kids, 7 kids registered 4 showed u

Coming Week's Events and Workshops

• This Sunday workshop for tool room 1-3pm, 170rmb non-members 200rmb
  • 2 people signed up
• Safety workshop free every thursday - need to signup via chris

Later Workshops

• Arduino workshop coming up.
• How to Use Machine Room Workshop by Xinfab and Chris - Put off until Lucio comes back (May 11??)
  • Safety Poster - ANDI -- Do you have it?
  • PAUL can also run it.
  • LUCIO to come back

XinCheJian Internship

• interns that are graduating want to come to China and work on Z-Visa
  • graduates from Chinese universities (especially foreigners, technical)
  • international high school interns (SMIC) - summers & weekends; good to frame it as a view to get in a good university
  • RICKY to manage and update.
  • CHRIS to make an assessment for intern
  • Already two interns, one more in June.
  • Chris needs help setting up goals and structure.

XCJ WiFi

• RICKY is going to buy a new router (AC68U) on Taobao
  • ricky to use XCJ business name on invoice.
  • Do we want to set up our own line?
  • Need to do a cost analysis
  • KEVIN to ask co-founder
  • CHRIS to also research
    • China telecom business line 10mbit

Wednesday Open Night

• 3d printer & chocolate by nicole
• teacher huang
• yuruki from xinfab
• ECG/EEG analysis

membership have dropped off

• memberships have dropped in the last 2 months
• 1/5th of inquiries
• JAC

Future of HAL

BRANDON is donating a new machine. But not as cool.

• The new name is GERTY

Expanding the Staff

• Eduardo is volunteering to join (nominated by Roger due to effort making the food)
  • PROPOSED: two months probation as staff member
  • 3 May 2016 Start!
• EDUARDO would like to host!

Budget

• P&L, still slight profit/loss, still not stable revenues, postponed to April
  • Sit down with Kevin, Chris and Paul to go through the P&L
  • KEVIN to meet with CHRIS (on vacation)

XCJ Trademark

• PAUL: Waiting on Paul. Paul print, sign and chop! (SEVEN weeks not done in a row)
• PAUL PAUL PAUL PAUL

Sponsorships

• PAUL to ask MIKA about Alibaba.

Sponsorships updates:

• Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)

Chris & Kevin to work on the below:

• Staff to come up with retrospective of 2015 and our accomplishments
  • update events
  • new goals
  • media updates/coverage
    • Wan Gang & mayor of shanghai
• Metro TV
• MIN LIN - Is the POKER. MIN LIN to follow up.

• goals for 2016
  • what did we do for the money we raised.
• on going projects
  • Chris - some event once a year
  • Chris - invite other hacker spaces to shanghai
  • Kevin - training people about hackerspaces
  • Paul - one big party
  • Chris - bring everyone together to work on something.
    • need to dictate

• KEY NEED: SPONSORSHIP
• DOCUMENT PROJECTS -- CHRIS

Website - Wordpress

• EDUARDO - Divi Template?

FINANCES

• Paid until end of June.
• New change from government affecting P2. From 7% to 11% on invoices for rent / property (VAT).
• It is deductable.
• 7 months PURE BURN
• Could not do lump payment
• NEED SPONSORS (3 SPONSORS to survive another 2 years (estimate))
• ROGER to make the pitch MINI.
• EDUARDO to DRAFT this "FRIENDS OF XINCHEJIAN" newsletter.

Labeling equipment

• Labeling the equipment that are our own with our stickers APPROVED/TODO
• Xinchejian: Stickers -- ANDREA to make stickers
  • Budget 400 RMB.. andi!!!! update!
  • ANDI never did it.

Space usage/large projects

• PROPOSAL:
  • Have a Contract for x months / project page
  • Require documentation on XinCheJian Wiki
  • Update project room rules
  • create application form
  • APPROVED BY STAFF
  • GOES IN THE CHANGELOG / BYLSAWs
  • PAUL TO DRAFT SPACE USAGE AGREEMENT before next staff meeting.

Staff Roles

• • IT: Ricky Ng-Adam, Paul Adams
  • SPONSORSHIP (Partnerships, Cooperations, Sponsorships): Kevin Chen
  • CORPORATE WORKSHOPS: Min Lin Hsieh
  • VISUAL, Pictures, XinConnect - Andrea Carlon
  • PARTY & BBQ: Roger Mu
  • MACHINES AND PARTS: Paul Adams
  • FINANCE: Treasury
  • MEMBERSHIPS: Manage memberships,
  • MARKETING: Communications, PR
  • SPACE ORGANIZATION: Machines and parts, space itself
  • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
  • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog

Box Management

• Proposal for box management

Feedback for Chris

• Chris Looking for feedback
• Need to organize our thoughts and reply by next week.

---