Weekly Staff Meetings/2016-05-03

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Staff Meeting Notes 2015-05-03, 20:45 to 21:30
Staff: Roger, Kevin, Paul, Min Lin
Notes: Kevin
Attending: Eduardo


Props and Announcements

Past Week's Events

  • Follow on VPN workshop (8 people showed up).
    • Better documentation
    • Had to show everyone working -- hand holding, for newbies
  • May Holiday: zzzzzzz.....
  • Chris was out of town. Basically shut down.


Coming Week's Events and Workshops

  •  ??
  • Chris to update


Later Workshops

  • Earphones - AMANDA to update
  • How to Use Machine Room Workshop by Xinfab and Chris - Put off until Lucio comes back (May 11??)
    • Safety Poster - ANDI -- Do you have it?
    • PAUL can also run it.
    • LUCIO to come back



XinCheJian Internship

  • interns that are graduating want to come to China and work on Z-Visa
    • graduates from Chinese universities (especially foreigners, technical)
    • international high school interns (SMIC) - summers & weekends; good to frame it as a view to get in a good university
    • RICKY to manage and update.
    • CHRIS to make an assessment for intern


FMB-Lite Robot Competition

  • Be our sponsor; can be 5 months, or a whole year then they can use our brand
  • PROPOSED: One non-exclusive public branded event per month that fit with XinCheJian mission
    • CHRIS to update (unless it is dead)


XCJ WiFi

  • RICKY is going to buy a new router (AC68U) on Taobao
    • ricky to use XCJ business name on invoice.
    • Do we want to set up our own line?
    • Need to do a cost analysis
    • KEVIN to ask co-founder
    • CHRIS to also research
    • BRANDON is also looking into something cool.


Wednesday Open Night

  • Host (Chinese/English): CHRIS
  • Announcement: CHRIS (newsletter), CHRIS (WeChat)
  • PAUL is backup, but needs to be notified (2 hours notice).

Presentations

  •  ??
  •  ??


Future of HAL

BRANDON is donating a new machine. But not as cool.

  • Will run network services.
  • The new name is BERTY
  • Debian or Ubuntu

HAL was said to be too loud.

  • http://hal.lan/ - VirtualBox running on FreeBSD host
    • username: xinchejian
    • password: *********



Expanding the Staff

  • Eduardo is volunteering to join (nominated by Roger due to effort making the food)
    • PROPOSED: two months probation as staff member
    • 3 May 2016 Start!
  • EDUARDO would like to host!


Budget

  • P&L, still slight profit/loss, still not stable revenues, postponed to April
    • Sit down with Kevin, Chris and Paul to go through the P&L
    • KEVIN to meet with CHRIS (on vacation)


XinFab - Relationship

  • ALL GREEN
  • We need a commitment from XinFab on training for the machine room for May.
  • Need to follow up with LUCIO
  • KEY POINTS - Machine Room Training
  • Machines to be maintained
  • Do what you agreed to
  • KEVIN to meet with LUCIO -- just the basics


XCJ Trademark

  • PAUL: Waiting on Paul. Paul print, sign and chop! (SEVEN weeks not done in a row)
  • PAUL PAUL PAUL PAUL


Sponsorships

  • PAUL to ask MIKA about Alibaba.


Sponsorships updates:

  • Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)

Chris & Kevin to work on the below:

  • Staff to come up with retrospective of 2015 and our accomplishments
    • update events
    • new goals
    • media updates/coverage
      • Wan Gang & mayor of shanghai
  • Metro TV
  • MIN LIN - Is the POKER. MIN LIN to follow up.


  • goals for 2016
    • what did we do for the money we raised.
  • on going projects
    • Chris - some event once a year
    • Chris - invite other hacker spaces to shanghai
    • Kevin - training people about hackerspaces
    • Paul - one big party
    • Chris - bring everyone together to work on something.
      • need to dictate
  • KEY NEED: SPONSORSHIP
  • DOCUMENT PROJECTS -- CHRIS


Website - Wordpress

  • EDUARDO - Divi Template?


FINANCES

  • Paid until end of June.
  • New change from government affecting P2. From 7% to 11% on invoices for rent / property (VAT).
  • It is deductable.
  • 7 months PURE BURN
  • Could not do lump payment
  • NEED SPONSORS (3 SPONSORS to survive another 2 years (estimate))
  • ROGER to make the pitch MINI.
  • EDUARDO to DRAFT this "FRIENDS OF XINCHEJIAN" newsletter.


OFFICIAL NOTIFICATION

  • Wechat -- P2 must send us email on STAFF at xinchejian.
  • KEVIN to write to Bob or Mini on this.


Trello - Team Building

Labeling equipment

  • Labeling the equipment that are our own with our stickers APPROVED/TODO
  • Xinchejian: Stickers -- ANDREA to make stickers
    • Budget 400 RMB.. andi!!!! update!
    • ANDI never did it.


Space usage/large projects

  • PROPOSAL:
    • Have a Contract for x months / project page
    • Require documentation on XinCheJian Wiki
    • Update project room rules
    • create application form
    • APPROVED BY STAFF
    • GOES IN THE CHANGELOG / BYLSAWs

Staff Roles

    • IT: Ricky Ng-Adam, Paul Adams
    • SPONSORSHIP (Partnerships, Cooperations, Sponsorships): Kevin Chen
    • CORPORATE WORKSHOPS: Min Lin Hsieh
    • VISUAL, Pictures, XinConnect - Andrea Carlon
    • PARTY & BBQ: Roger Mu
    • MACHINES AND PARTS: Paul Adams
    • FINANCE: Treasury
    • MEMBERSHIPS: Manage memberships,
    • MARKETING: Communications, PR
    • SPACE ORGANIZATION: Machines and parts, space itself
    • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
    • Everyone works with Space Manager


Xinchejian Rules Changelog

Rules rules_changelog