Weekly Staff Meetings/2016-04-19

Staff Meeting Notes 2015-04-19, 20:42 to 21:30
Staff: Roger, Ricky, Kevin, paul
Notes: Paul

Past Week's Events

• Hydroponics with roger x10 - pretty good
• VPN workshop - lukas - x15~ well attended.
  • slow teaching style, much appreciated
  • expectation to host.. "work until i understand it"

Later workshops

• Earphones
• How to Use Machine Room Workshop by Xinfab and Chris - Put off till April
• Painting - Lu Feng (after Barcamp, Sunday April 3rd - maybe also ask Freda about it?)

XinCheJian Internship

• interns that are graduating want to come to China and work on Z-Visa
  • graduates from Chinese universities (especially foreigners, technical)
  • international high school interns (SMIC) - summers & weekends; good to frame it as a view to get in a good university
  • Ricky to interviews
  • Min Lin has a list of place to post for internships

• • • Ricky handling this.

FMB-Lite Robot Competition

• Be our sponsor; can be 5 months, or a whole year then they can use our brand
• PROPOSED: One non-exclusive public branded event per month that fit with XinCheJian mission
  • chris to update

XCJ WiFi

• RICKY is going to buy a new router (AC68U) on Taobao
  • ricky to use XCJ business name on invoice.

Japanese Hackerspace

visited XinCheJian a couple of weeks back

• PROPOSED
  • send makers to Tokyo (residence) hackers-in-residence in exchange for memberships
  • heavily sponsorship from government
  • write it down and announce it in a memorandum understanding
    • Introduction to them, via chris.

Wednesday Open Night

• Host (Chinese/English): Freda and Ricky
• Announcement: Chris (newsletter), Chris (WeChat)

Presentations

Future of HAL

• http://hal.lan/ - VirtualBox running on FreeBSD host
  • username: xinchejian
  • password: *********

• Docker Setup
  • deployment scripts for VPNs/DNS need to be added.

vending machine

• DFRobot/Min LIN: distribution machine is pending
  • pending update from minlin.. what are we waiting for.

Expanding the team

• Eduardo is volunteering to join (nominated by Roger due efforts at making the food)
  • PROPOSED: two months probation as staff member

Budget

• P&L, still slight profit/loss, still not stable revenues, postponed to April
  • Sit down with Kevin, Chris and Paul to go through the P&L

XinFab - Relationship

• ALL GREEN
• We need a commitment from XinFab on training for the machine room for May.

XCJ trademark

• PAUL: Waiting on Paul. Paul print, sign and chop! (SEVEN weeks not done in a row)

Sponsorships

Sponsorships updates:

• Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)

Chris & Kevin to work on the below:

• Staff to come up with retrospective of 2015 and our accomplishments
  • update events
  • new goals
  • media updates/coverage
    • Wan Gang & mayor of shanghai

• goals for 2016
  • what did we do for the money we raised.
• on going projects
  • Chris - some event once a year
  • Chris - invite other hacker spaces to shanghai
  • Kevin - training people about hackerspaces
  • Paul - one big party
  • Chris - bring everyone together to work on something.
    • need to dictate

Communication plan

• Communication plan - APPROVED/TODO
• review of the website (kevin)

Labeling equipment

• Labeling the equipment that are our own with our stickers APPROVED/TODO
• Xinchejian: Stickers -- ANDREA to make stickers
  • Budget 400 RMB.. andi!!!! update!

Space usage/large projects

• PROPOSAL:
  • Have a Contract for x months / project page
  • Require documentation on XinCheJian Wiki
  • Update project room rules
  • create application form

Staff Roles

• • IT: Ricky Ng-Adam, Paul Adams
  • SPONSORSHIP (Partnerships, Cooperations, Sponsorships): Kevin Chen
  • CORPORATE WORKSHOPS: Min Lin Hsieh
  • VISUAL, Pictures, XinConnect - Andrea Carlon
  • PARTY & BBQ: Roger Mu
  • MACHINES AND PARTS: Paul Adams
  • FINANCE: Treasury
  • MEMBERSHIPS: Manage memberships,
  • MARKETING: Communications, PR
  • SPACE ORGANIZATION: Machines and parts, space itself
  • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
  • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog

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