Weekly Staff Meetings/2016-03-29

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Staff Meeting Notes 2015-03-22, 20:30 to 21:30
Staff: Chris Roger, Ricky, Amanda, Min Lin, Andi, Kevin
Special Guests: Sean, Alec
Notes: Ricky

Props and Announcements

  • The people that went to TechYizu's Shanghai Barcamp (Andi, Chris, Lio, Eduardo, Alec, Kevin, several members...)

Past Week's Events

  • Shanghai Barcamp
  • Birthday Party
  • Python Workshop

Coming Week's Events and Workshops

  • Beginner Arduino Workshop (TheNelson is teaching, coming back this weekend)
  • Flashing Shuttlecock Parent (LeoYan): Child Workshop April 3rd
  • Drone Workshop (new guy) 3900RMB for nom-members

Later workshops

  • VPN workshop - Lucas
  • How to Use Machine Room Workshop by Xinfab and Chris - Put off till April
  • Hydroponics - Roger (April 17th)
  • Painting - Lu Feng (after Barcamp, Sunday April 3rd - maybe also ask Freda about it?)

XinCheJian Internship

  • interns that are graduating want to come to China and work on Z-Visa
    • graduates from Chinese universities (especially foreigners, technical)
    • international high school interns (SMIC) - summers & weekends; good to frame it as a view to get in a good university
    • Ricky to interviews
    • Min Lin has a list of place to post for internships

FMB-Lite Robot Competition

  • Be our sponsor; can be 5 months, or a whole year then they can use our brand
  • PROPOSED: One non-exclusive public branded event per month that fit with XinCheJian mission


  • RICKY is going to buy a new router (AC68U) on Taobao

Japanese Hackerspace

visited XinCheJian a couple of weeks back

    • send makers to Tokyo (residence) hackers-in-residence in exchange for memberships
    • heavily sponsorship from government
    • write it down and announce it in a memorandum understanding

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Chris (newsletter), Chris (WeChat)


  • Xuxian: robot steering engine;
  • Janice Chan: ecology (environment)
  • One of Valentin's sensors workshop to present their work (connect all the hackerspaces together); designers & engineers
* more groups in the upcoming weeks
  • Teacher Huang: Physics demo

Future of HAL

  • Paul to reinstall the machine and put docker on it

vending machine

  • DFRobot/Min LIN: distribution machine is pending

Expanding the team

  • Eduardo is volunteering to join (nominated by Roger due efforts at making the food)
    • PROPOSED: two months probation as staff member


  • P&L, still slight profit/loss, still not stable revenues, postponed to April

Scooter project

  • ROGER: talk with Mini

Group Picture of Staff

  • ANDI: Group picture to be shared to the group

Wiki Staff Profiles

Required profile page on wiki for all staff.

XinFab - Relationship


Management software (including XinConnect)

XCJ trademark

  • PAUL: Waiting on Paul. Paul print, sign and chop! (SEVEN weeks not done in a row)


Sponsorships updates:

  • Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)

Chris & Kevin to work on the below:

  • Staff to come up with retrospective of 2015 and our accomplishments
    • update events
    • new goals
    • media updates/coverage
      • Wan Gang & mayor of shanghai
  • goals for 2016
    • what did we do for the money we raised.
  • on going projects
    • Chris - some event once a year
    • Chris - invite other hacker spaces to shanghai
    • Kevin - training people about hackerspaces
    • Paul - one big party
    • Chris - bring everyone together to work on something.

Communication plan

  • Communication plan - APPROVED/TODO
    • mucho confusion outside XCJ about roles and history of XinCheJian - Paul said we've been working on it
    • who has which title (original founder, co-founders, stakeholders, staff, members employees) with titles and dates
    • the right way to represent itself externally
    • official index on wiki & blog post (Who's who)
  • CHRIS - review of the website.

Labeling equipment

  • Labeling the equipment that are our own with our stickers APPROVED/TODO
  • Xinchejian: Stickers -- ANDREA to make stickers
    • Budget 400 RMB

Workshop Pricing

Talk about pricing: our workshop pricing calculation is out of whack with the cost of the space.

  • PAUL & KEVIN doing spreadsheet - Google spreadsheet and share

Staff Roles

    • IT: Ricky Ng-Adam, Paul Adams
    • SPONSORSHIP (Partnerships, Cooperations, Sponsorships): Kevin Chen
    • VISUAL, Pictures, XinConnect - Andrea Carlon
    • PARTY & BBQ: Roger Mu
    • MACHINES AND PARTS: Paul Adams
    • FINANCE: Treasury
    • MEMBERSHIPS: Manage memberships,
    • MARKETING: Communications, PR
    • SPACE ORGANIZATION: Machines and parts, space itself
    • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
    • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog