Weekly Staff Meetings/2016-03-22

Staff Meeting Notes 2015-03-22, 20:18 to 22:00
Staff: Chris, Paul, Roger, Ricky, Amanda
Special Guests: 
Notes: Ricky

Props and Announcements

• Amanda brought the oven back to us!

Past Week's Events

• 3D printer workshop.

Coming Week's Events and Workshops

• Python workshop this coming Sunday
• Drone Workshop put off 2 weeks

Later workshops

• VPN workshop - Lucas (after Barcamp)
• How to Use Machine Room Workshop by Xinfab and Chris - Put off till April
• Hydroponics - Roger (April)
• Painting - Lu Feng (after Barcamp, Sunday April 3rd)

XinCheJian Internship

• interns that are graduating want to come to China and work on Z-Visa
  • requires 2 years of experience or more
  • need to get the accountant involved to do the paperwork
  • it's a risk for XinCheJian, is it worth it?

XinCheJian Birthday Party

• When: 19:00
• Who should be invited: members, friends of XinCheJian and XinCheJian alumni.
• Andi to get the music work
• Roger and Paul to bring entertainment
• Ricky to talk to Mattieu

FMB-Lite Robot Competition

Was REJECTED except for:

• Be our sponsor can be 5 months, or a whole year then they can use our brand.

XCJ WiFi

• Ricky is going to buy a new router.

Wednesday Open Night

• Host (Chinese/English): Chris
• Announcement: Chris (newsletter), Chris (WeChat)

Presentations

• June: intelligent BMI management
• Lisper / Lee
• Teacher Huang: Physics demo
• One of Valentin's sensors workshop to present their work (connect all the hackerspaces together); designers & engineers

* more groups in the upcoming weeks

Hackerspace Work

Future of HAL

• Paul to reinstall the machine and put docker on it

• Kevin not heard from DFROBOT. KEVIN to ask again.
  • Kevin update: "We already have the machine in office and under test, working on what products to put in it, you'll have it soon, xcj to take 40%"

Problems this Week

Scooters

• No updates from Kevin yet.

Staff Roles

• • IT: Ricky Ng-Adam, Paul Adams
  • SPONSORSHIP (Partnerships, Cooperations, Sponsorships): Kevin Chen
  • CORPORATE WORKSHOPS: Min Lin Hsieh
  • VISUAL, Pictures, XinConnect - Andrea Carlon
  • PARTY & BBQ: Roger Mu
  • MACHINES AND PARTS: Paul Adams
  • FINANCE: Treasury
  • MEMBERSHIPS: Manage memberships,
  • MARKETING: Communications, PR
  • SPACE ORGANIZATION: Machines and parts, space itself
  • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
  • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog

Xinchejian Anniversary Party Birthday #5? - March 26th 2016

• ROGER to organize
• Budget - 2500 RMB
• Theme -
• Level 1: "Get people drunk"
• Level 2: Roger to present this next week
  • update: 2555rmb updated cost
  • no cakee
  • roger to keep it under 2500
  • bigger epic Sake container
• Andi to setup new speakers for the party and microphone
• Photos XCJ party - Andi

Barcamp, March 26th

• XCJ to promote in newsletter and wechat

Group Picture of Staff

• Do it XinCheJian anniversary party (March 26)
• ANDREA must do it. Will bring lighting.

Food Party

• Done

Wiki Staff Profiles

Required profile page on wiki for all staff.

• Personal Picture
• Personal Intro
• Example: Lio Lunesu, Ricky Ng-Adam
• ALL STAFF TO CREATE THIS NOW!
• Andrea Carlon
• Roger Mu
• Paul Adams
• Chris Zhang
• Kevin Chen

TECH

XinConnect

• XinConnect is live! Still a few graphical stuff to fix but is functional.
• http://xinconnect.xinchejian.com - New Xinconnect platform thingy.
• Just use it, and experiment.
  • xinconnect.xinchejian.com does not work yet!!!!!!

LEGAL

XCJ trademark

• PAUL: Waiting on Paul. Paul print, sign and chop! (SIX weeks not done in a row)

FINANCE

Sponsorships

• Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)

Sponsorship Presentation

Chris & Kevin to work on the below:

• Staff to come up with retrospective of 2015 and our accomplishments
  • update events
  • new goals
  • media updates/coverage
    • Wan Gang & mayor of shanghai

• goals for 2016
  • what did we do for the money we raised.
• on going projects
  • Chris - some event once a year
  • Chris - invite other hacker spaces to shanghai
  • Kevin - training people about hackerspaces
  • Paul - one big party
  • Chris - bring everyone together to work on something.

Proposal TODO

• Communication plan - APPROVED/TODO
  • mucho confusion outside XCJ about roles and history of XinCheJian - Paul said we've been working on it
  • who has which title (original founder, co-founders, stakeholders, staff, members employees) with titles and dates
  • the right way to represent itself externally
  • official index on wiki & blog post (Who's who)
• CHRIS - review of the website.

• Labeling the equipment that are our own with our stickers APPROVED/TODO
• Xinchejian: Stickers -- ANDREA to make stickers
  • Budget 400 RMB

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Workshop Pricing

Talk about pricing: our workshop pricing calculation is out of whack with the cost of the space.

• PAUL & KEVIN doing spreadsheet - Google spreadsheet and share

DFRobot vending machine

• 300KG machine, need a ramp to get it up to 3 steps
• it's really big, takes a big space (how much?) - please send a picture
• MIN LIN to find a solution
• clear the kart

Valentin's to Lioship for its sensors platform

• Register

Next Meeting

• Should we expand the team - Eduardo
  • P&L, still slight profit/loss, still not stable revenues, postponed to April

Advertisement in XinCheJian WeChat

• Amanda advertising in the XinCheJian
  • mini-science faire (like maker faire) hardware and DIY craft, for free (educational startups)
  • Make Academy program co-organized by Amanda for Arduino (LeoYan is one of the instructor)
    • two weeks ago LeoYan offered the same Arduino workshops to XinCheJian
    • ask for permission to send it in the group
  • publicity for projects
• Chris to moderate posts (and serve as the channel to post promotional posts)
  • advertising needs to go through Chris (and she checks that they are sponsors or approve by staff)
  • owner transfer of all XinCheJian groups from Amanda -> to Chris

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