Weekly Staff Meetings/2016-03-22

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Staff Meeting Notes 2015-03-22, 20:18 to 22:00
Staff: Chris, Paul, Roger, Ricky, Amanda
Special Guests: 
Notes: Ricky

Props and Announcements

  • Amanda brought the oven back to us!

Past Week's Events

  • 3D printer workshop.

Coming Week's Events and Workshops

  • Python workshop this coming Sunday
  • Drone Workshop put off 2 weeks

Later workshops

  • VPN workshop - Lucas (after Barcamp)
  • How to Use Machine Room Workshop by Xinfab and Chris - Put off till April
  • Hydroponics - Roger (April)
  • Painting - Lu Feng (after Barcamp, Sunday April 3rd)

XinCheJian Internship

  • interns that are graduating want to come to China and work on Z-Visa
    • requires 2 years of experience or more
    • need to get the accountant involved to do the paperwork
    • it's a risk for XinCheJian, is it worth it?

XinCheJian Birthday Party

  • When: 19:00
  • Who should be invited: members, friends of XinCheJian and XinCheJian alumni.
  • Andi to get the music work
  • Roger and Paul to bring entertainment
  • Ricky to talk to Mattieu

FMB-Lite Robot Competition

Was REJECTED except for:

  • Be our sponsor can be 5 months, or a whole year then they can use our brand.


  • Ricky is going to buy a new router.

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Chris (newsletter), Chris (WeChat)


  • June: intelligent BMI management
  • Lisper / Lee
  • Teacher Huang: Physics demo
  • One of Valentin's sensors workshop to present their work (connect all the hackerspaces together); designers & engineers
* more groups in the upcoming weeks

Hackerspace Work

Future of HAL

  • Paul to reinstall the machine and put docker on it
  • Kevin not heard from DFROBOT. KEVIN to ask again.
    • Kevin update: "We already have the machine in office and under test, working on what products to put in it, you'll have it soon, xcj to take 40%"

Problems this Week


  • No updates from Kevin yet.

Staff Roles

    • IT: Ricky Ng-Adam, Paul Adams
    • SPONSORSHIP (Partnerships, Cooperations, Sponsorships): Kevin Chen
    • VISUAL, Pictures, XinConnect - Andrea Carlon
    • PARTY & BBQ: Roger Mu
    • MACHINES AND PARTS: Paul Adams
    • FINANCE: Treasury
    • MEMBERSHIPS: Manage memberships,
    • MARKETING: Communications, PR
    • SPACE ORGANIZATION: Machines and parts, space itself
    • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
    • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog

Xinchejian Anniversary Party Birthday #5? - March 26th 2016

  • ROGER to organize
  • Budget - 2500 RMB
  • Theme -
  • Level 1: "Get people drunk"
  • Level 2: Roger to present this next week
    • update: 2555rmb updated cost
    • no cakee
    • roger to keep it under 2500
    • bigger epic Sake container
  • Andi to setup new speakers for the party and microphone
  • Photos XCJ party - Andi

Barcamp, March 26th

  • XCJ to promote in newsletter and wechat

Group Picture of Staff

  • Do it XinCheJian anniversary party (March 26)
  • ANDREA must do it. Will bring lighting.

Food Party

  • Done

Wiki Staff Profiles

Required profile page on wiki for all staff.

XinFab - Relationship



  • XinConnect is live! Still a few graphical stuff to fix but is functional.
  • http://xinconnect.xinchejian.com - New Xinconnect platform thingy.
  • Just use it, and experiment.
    • xinconnect.xinchejian.com does not work yet!!!!!!


XCJ trademark

  • PAUL: Waiting on Paul. Paul print, sign and chop! (SIX weeks not done in a row)



  • Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)

Sponsorship Presentation

Chris & Kevin to work on the below:

  • Staff to come up with retrospective of 2015 and our accomplishments
    • update events
    • new goals
    • media updates/coverage
      • Wan Gang & mayor of shanghai
  • goals for 2016
    • what did we do for the money we raised.
  • on going projects
    • Chris - some event once a year
    • Chris - invite other hacker spaces to shanghai
    • Kevin - training people about hackerspaces
    • Paul - one big party
    • Chris - bring everyone together to work on something.

Proposal TODO

  • Communication plan - APPROVED/TODO
    • mucho confusion outside XCJ about roles and history of XinCheJian - Paul said we've been working on it
    • who has which title (original founder, co-founders, stakeholders, staff, members employees) with titles and dates
    • the right way to represent itself externally
    • official index on wiki & blog post (Who's who)
  • CHRIS - review of the website.
  • Labeling the equipment that are our own with our stickers APPROVED/TODO
  • Xinchejian: Stickers -- ANDREA to make stickers
    • Budget 400 RMB

Workshop Pricing

Talk about pricing: our workshop pricing calculation is out of whack with the cost of the space.

  • PAUL & KEVIN doing spreadsheet - Google spreadsheet and share

DFRobot vending machine

  • 300KG machine, need a ramp to get it up to 3 steps
  • it's really big, takes a big space (how much?) - please send a picture
  • MIN LIN to find a solution
  • clear the kart

Valentin's to Lioship for its sensors platform

  • Register

Next Meeting

  • Should we expand the team - Eduardo
    • P&L, still slight profit/loss, still not stable revenues, postponed to April

  • Amanda advertising in the XinCheJian
    • mini-science faire (like maker faire) hardware and DIY craft, for free (educational startups)
    • Make Academy program co-organized by Amanda for Arduino (LeoYan is one of the instructor)
      • two weeks ago LeoYan offered the same Arduino workshops to XinCheJian
      • ask for permission to send it in the group
    • publicity for projects
  • Chris to moderate posts (and serve as the channel to post promotional posts)
    • advertising needs to go through Chris (and she checks that they are sponsors or approve by staff)
    • owner transfer of all XinCheJian groups from Amanda -> to Chris

other workshops conflicting