Weekly Staff Meetings/2016-02-02

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Staff Meeting Notes 2015-02-02, 20:40 to 21:40
Notes: Chris
Staff: Chrisl, Andi, Kevin

Props and Announcements

  • Leo Yan did a great job on winter camp

Past Week's Events

  • Arduino Winter Camp

Coming Week's Events and Workshops =

  • Filming SBS South Korean in two weeks
  • wireless charging workshop by teacher huang - this Saturday
  • Arduino winter camp (LeoYan)
    • 8 kids, 10 to 16 years old (pre-signed up)
    • announced on XinCheJian and WeChat in Chinese
    • 800 RMB for non-member, 690 for members
    • 8 hours
    • additional material costs (Uno board and equipment)
    • making a piano

CNY arrangement

  • Officially close from 5th to 13th. Members who have cards can still access. Members who don't have cards will need to contact Chris. Chris to put everybody in the wechat group and give them one card.
  • Back to sort of normal after 13th to 22nd (lantern festival), means no open night and no workshops.
  • After 22nd, back to normal.

Workshops TBC

  • filming drone workshop, by andrew
  • robot workshop - programming - gerry

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Chris (newsletter), Chris (WeChat)


  • Henry Chen, 0 to 1 Startup of Smart Helmet | 陈昊,从0到1智能头盔初创始
  • Zhang Qi: Smart House
  • Gulielmo & Cameron: a cook and a filmaker collecting stories while traveling from Milano to Singapore

Spring festival

  • Vacations
    • Kevin: February 7th to 22nd
    • Paul: Jan 29th to Feb 22nd
    • Ricky: Jan 27th to Feb 10th
    • Roger: Feb 3rd to Feb 19th
    • Chris: TBD (next staff meeting)
    • Andi: TBD (next staff meeting)
    • any members present during the spring festival?
  • Chris to ask P2 for the 10 days of spring festival
    • what are the plans?
    • what will be the door policies?
    • what are the events restrictions?
    • will they turn off the power?
  • who will be here

Crypto Lounge

  • security hangout January 30th in P2 (TechYizu)

Hackerspace Work

  • Wifi is broken: Paul to fix hal with Lio remote support (attempted, failed, new DVD coming); Lio doesn't have an update yet
  • new casing for the hard drive
  • Kevin not heard from DFROBOT

Problems this Week

Staff Roles

    • IT: Ricky, Paul
    • SPONSORSHIP (Partnerships, Cooperations, Sponsorships): Kevin
    • VISUAL, Pictures, XinConnect - Andi
    • PARTY & BBQ: Roger
    • FINANCE: Treasury
    • MEMBERSHIPS: Manage memberships,
    • MARKETING: Communications, PR
    • SPACE ORGANIZATION: Machines and parts, space itself
    • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
    • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog

Group Picture of Staff

  • To take at XinCheJian anniversary party (March 26)
  • Roger to support the party
  • Paul to get the oven back from Amanda for next week

Wiki Staff Profiles

Required profile page on wiki for all staff.

Xinfab - Relationship

  • CHRIS/PLANNING: monthly training (60RMB, split between XinFab, XinCheJian) - also verify that the tools all work as expected

News Agency

  • China News Asia visit and their feedback



  • XinConnect is live! STill a few graphical stuff to fix but is functional.


XCJ trademark

  • PAUL: Waiting on Paul. Paul print, sign and chop! (four weeks not done in a row)



  • Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
  • Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio? KEVIN to follow up with Microsoft.

Sponsorship Presentation

Chris & Kevin to work on the below:

  • Staff to come up with retrospective of 2015 and our accomplishments.
    • update events
    • new goals
    • media updates/coverage
      • Wan Gang & mayor of shanghai
  • goals for 2016
    • what did we do for the money we raised.
  • on going projects

Proposal TODO

  • Communication plan - APPROVED/TODO
    • mucho confusion outside XCJ about roles and history of XinCheJian
    • who has which title (original founder, co-founders, stakeholders, staff, members employees) with titles and dates
    • the right way to represent itself externally
    • official index on wiki & blog post (Who's who)
  • Labelling the equipment that are our own with our stickers APPROVED/TODO


  • FMB collaboration - PROPOSED/NEEDINFO
    • Biggest questions: who is FMB? what are their expectations? Timeline?
    • Do a first meeting
    • 50K to XCJ if we help them organize the games
    • requirements?
    • send people to help in time
    • 30K/20K/10K prize
    • 100K awesome
    • Do we have the bandwidth? Arena to be built? Will cover the costs? High production event?
    • Who will take the actual responsibility?
      • did Amanda want to take this?
      • Someone to step up to take care of it? Forward to Robopeak and Mushroom Cloud?
      • Quadcopter Jerry? ROS's Bohan
      • Ricky is interested in the event design/leadership aspect?
    • Promotion on XinCheJian
  • Space Manager (paid by XinCheJian) is to welcome visitors. External groups and Wednesday Night operations is the Space Manager responsibility. May ask for help to staff members. If staff members notice something they don't like, they are to bring it up on WeChat or email first before intervening.

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