Weekly Staff Meetings/2016-01-19

Staff Meeting Notes 2015-01-19, 20:30 to
Notes: Ricky
Staff: Chris, Ricky, Paul, Andi, Roger

Props and Announcements

• Props to Amanda and Chris for taking care of the Saturday
  • ended up cutting all the things
• Prosthetic Hand Workshop was a big success (4 or 5 hours)
• Andi brought the lead for the kids workshop

Past Week's Events

• Boy scouts #1:
  • one thing went wrong due to improper maintenance
  • possibly last year working with them since they'll buy their own machines
  • Paul gave training to XinFab for the maintenance of the machine
• Robotic Arm, payed workshop coming up
• Z-brush workshop, a guy from tongji, Saturday the 16th: 13:00 - 17:00

Coming Week's Events =

• Boy scouts #2:
  • Saturday 9:00 - 11:00:
  • Sunday: 16:00 - 18:00: maybe Paul
• 3d-printer assembly, Jan 23rd, 13:00 - 20:00 - Jason

Workshops TBC

• wireless charging workshop by teacher huang - TB
• filming drone workshop, by andrew -
• robot workshop - programming - gerry

Wednesday Open Night

• Host (Chinese/English): Chris
• Announcement: Chris (newsletter), Chris (WeChat)

Presentations (are being filmed tomorrow by Singaporean TV crew)

• Zhang Nan'nan: my robot - Walle
• Rudi from Plobot presentation: how using the community space to teach robotics
• Teacher Huang: Small physics demo
• French Girl: TBC

Spring festival

• Vacations
  • Kevin: February 7th to 22nd
  • Paul: Jan 29th to Feb 22nd
  • Ricky: Jan 27th to Feb 10th
  • Roger: Feb 3rd to Feb 19th
  • Chris: TBD (next staff meeting)
  • Andi: TBD (next staff meeting)
  • any members present during the spring festival?

• Chris to ask P2 for the 10 days of spring festival
  • what are the plans?
  • what will be the door policies?
  • what are the events restrictions?
  • will they turn off the power?
• who will be here

Crypto Lounge

• security hangout January 30th in P2

Hackerspace Work

• Wifi is broken: Paul to fix hal with Lio remote support (attempted, failed, new DVD coming); Lio doesn't have an update yet
• new casing for the hard drive
• Kevin not heard from DFROBOT

XINCHEJIAN WECHAT

• Amanda added Chris to WeChat

DF Robot Vending Machine Sponsorship Cooperation Options

• No response yet
• KEVIN will follow up with DF Robot
• DF Robot has responded
• Agreed to 40% of revenue
• We pay for power
• They are responsible for everything else
• STAFF to confirm we are ok
• Waiting on DF Robot to also confirm ok
• Kevin to check on selling t-shirt through it
• Ask for some tiny space

STAFF ISSUES

Staff Not Here

• Ricky & Paul were there last weekend
• Andi & Ricky & Greg for software
• People on staff don't visit the space enough outside of staff meetings
• People on staff don't visit the space during staff meetings.
• Staff needs to do better.

Still open:

IT: Ricky, Paul SPONSORSHIP (Partnerships, Cooperations, Sponsorships): Kevin CORPORATE WORKSHOPS: Min Lin VISUAL, Pictures, XinConnect - Andi PARTY & BBQ: Roger MACHINES AND PARTS: paul REMAINDER: Amanda

Still unallocated: Edward, Freda, David? More roles:

• • TECH: IT stuff
  • FINANCE: Treasury
  • SPONSORSHIPS: Handle sponsorships old and new
  • MEMBERSHIPS: Manage memberships,
  • MARKETING: Communications, PR
  • PARTNERSHIPS / EXTERNAL EVENTS: Handling relationships with companies
  • SPACE ORGANIZATION: Machines and parts, space itself
  • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
  • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog

Group Picture of Staff

• To take at XinCheJian anniversary party (March 26)
• Roger to support the party
• Paul to get the oven back from Amanda for next week

Wiki Staff Profiles

Required profile page on wiki for all staff.

• Personal Picture
• Personal Intro
• Example: Lio Lunesu, Ricky Ng-Adam
• ALL STAFF TO CREATE THIS NOW!

Xinfab - Relationship

• Access is an issue if no XinFab staff around.
  • Chris to manages this
  • Yuruky is the new XinFab space manager.
• Last week, Paul had to clean the machine room, organized a few things, had to spend time fixing machine. Bandsaw couldn't have been fixed; improper parts were attached to it (bolt pushing sleeve apart). Jigsaw's blade was put upside-down
• XinCheJian members complained about the maintenance

• Solution: monthly training (60RMB, split between XinFab, XinCheJian) - also verify that the tools all work as expected

• Boy Scouts: last year the workshop was run by XinFab (Sean, Lucio)

• PussyKrew were invited by Lufeng (XinFab staff), Lufeng reached out for bigger group
  • Contact came through Lufeng NGO
  • PussyKrew, XinFab, Lufeng NGO, XinCheJian shared the proceeds from the workshops

• XinCheJian hat vs XinFab hat vs anyone person's interest

TECH

XinConnect

• ANDI: will share a demo - on Github, Xinchejian
• ANDI: will publish wireframes - on Github, Xinchejian
• Online again soon!

LEGAL

XCJ trademark

• PAUL: Waiting on Paul. Paul print, sign and chop! (three weeks not done in a row)

FINANCE

Sponsorships

• Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
• Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio? KEVIN to follow up with Microsoft.

Sponsorship Presentation

• Staff to come up with retrospective of 2015 and our accomplishments.
  • update events
  • new goals
  • media updates/coverage
    • Wan Gang & mayor of shanghai

• goals for 2016
  • what did we do for the money we raised.
• on going projects

Proposal

• What ever is branded XCJ, staff members must have visibility into it - APPROVED

• Communication plan - PROPOSED
  • mucho confusion outside XCJ about roles and history of XinCheJian
  • who has which title (original founder, co-founders, stakeholders, staff, members employees) with titles and dates
  • the right way to represent itself externally
  • official index on wiki & blog post (Who's who)

• Labelling the equipment that are our own with our stickers

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