Weekly Staff Meetings/2016-01-12
Staff Meeting Notes 2015-01-12, 20:30 to Notes: paul Staff: Amanda, Chris, Ricky, Minlin, Gerry, roger, Andi Observers: --- LATE TO THE PARTY: Kevin
- 1 Props and Announcements
- 2 This Week's Events
- 3 Other workshops
- 4 Hackerspace Work
- 5 STAFF ISSUES
- 6 TECH
- 7 LEGAL
- 8 FINANCE
- 9 Andi
- 10 Proposal
Props and Announcements
Leo - for helping chris to buy some components for the space! woohoo
This Week's Events
- Boy scouts:
- Saturday 9:00 - 11:00
- Sunday: 16:00 - 18:00
- Need help help with support: Amanda and Chris on Saturday. Paul to confirm
- Need help help with support: Kevin to confirm, Chris. Amanda, paul to confirm
- Robotic Arm, payd workshop coming up
- Z-brush workshop, a guy from tongji, Saturday the 16th: 13:00 - 17:00
- 3d-printer assembly, Jan 23rd, 13:00 - 20:00 - Jason
- wireless charging workshop by teacher huang -
- filming drone workshop, by andrew -
- robot workshop - programming - gerry
Prosthetic Hand Workshop
Jan 17 Sunday: 9:45 - 15:30
- Would be a free workshop
- To contact with Chris
- for Charity
Wednesday Open Night
- Host (Chinese/English): Chris
- Announcement: Chris (newsletter), Chris (WeChat)
- Danny: how to design a cabinet
- Roland: desktop fabrication
- Teacher Huang: Small physics demo
- Will be crowded - 30 designers visiting, chinese :)
- Paul to fix hal with lio remote support, paul to send lucio a bill.
- kevin not heard from DFROBOT.
Problems this Week
- Amanda to add chris to wechat
- We need wifi to work
- Paul is going to pass by on wednesday morning to fix it - hal is dead
DF Robot Vending Machine Sponsorship Cooperation Options
- No response yet
- KEVIN will follow up with DF Robot
- DF Robot has responded
- Agreed to 40% of revenue
- We pay for power
- They are responsible for everything else
- STAFF to confirm we are ok
- Waiting on DF Robot to also confirm ok
- Kevin to check on selling t-shirt through it
- Ask for some tiny space
Staff Not Here
- People on staff don't visit the space enough outside of staff meetings
- People on staff don't visit the space during staff meetings.
- Staff needs to do better.
Amanda - Proposal: AMANDA SENT a proposal on minimum responsibilities of staff
- PROP A: MEETING MINIMUM: 2 meetings per month (24 meetings per year), (can miss for one month) -APPROVED-
- PROP B: HOURS CONTRIBUTION: 4 hours helping at space per month (not including staff meetings) -APPROVED-
- PROP C: HOSTING WORKSHOPS: Minimum 1x per year. -APPROVED-
- PROPOSAL: each staff pick a role, at least 1, hopefully more!
- PROP D: MANAGEMENT RESPONSIBILITY: Take over 1 task (membership, events, workshops, cooperations, space organization, finances, partnerships, sponsorships, IT, machines and parts maintenance, volunteers, recruitment)
IT: Ricky, Paul SPONSORSHIP: Partnerships, Cooperations, Sponsorships CORPORATE WORKSHOPS: Minlin VISUAL, Pictures, xinconnect - Andi PARTY & BBQ: Roger MACHINES AND PARTS: paul REMAINDER: Amanda
Edward, Freda, David?
- TECH: IT stuff
- FINANCE: Treasury
- SPONSORSHIPS: Handle sponsorships old and new
- MEMBERSHIPS: Manage memberships,
- MARKETING: Communications, PR
- PARTNERSHIPS / EXTERNAL EVENTS: Handling relationships with companies
- SPACE ORGANIZATION: Machines and parts, space itself
- INTERNAL EVENTS / WORKSHOPS: Events and Workshops
- Everyone works with Space Manager
Xinchejian Rules Changelog
Staff Mailing List
- Present Staff
- Helpful People (Lio, David Li, Lucio)
- to remove lucio
- RICKY: for the record - "i think its a bad idea"
- to remove lucio
- Legal Representatives
- paul, edward, mika
- Not consistent WeChat
Group Picture of Staff
- To take at Xinchejian anniversary party (March 26)
- Roger to support the party
Wiki Staff Profiles
Required profile page on wiki for all staff.
- Personal Picture
- Personal Intro
- Example: Lio Lunesu
- ALL STAFF TO CREATE THIS NOW!
Xinfab - Relationship
- Access is an issue if no Xinfab staff around.
- chris cha mange this
- yuruky is the new xinfab space manager.
- Xinchejian and Xinchejian Members
- PAUL - Need to check. Instability.
- Follow up
Bouncer is not stable
- Investigate, broken, report back to git issues.
- PAUL - hal is dead
- ANDI: will share a demo - on github, xinchejian
- ANDI: will publish wires - on github, xinchejian
- Online again soon!
- ANDI - Greg on vacation
- PAUL: Waiting on Paul. Paul sign and chop!
- Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
- Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio? KEVIN to follow up with Microsoft.
- Staff to come up with retrospective of 2015 and our accomplishments.
- update events
- new goals
- media updates/coverage
- wan gang & mayor of shanghai
- goals for 2016
- what did we do for the money we raised.
- on going projects
- Got kicked out of a Wechat group
- Amanda - yeah, not active.
- Let me back in - said Andi
- Amanda - no
- Ricky - propose that anything branded XCJ be open to staff members
- All in agreement.. KindOf
- blah blah blah `` intense moment.. blah blah blah, nothing new, move along ``
- Kevin: excellent job of managing it.
- What ever is branded XCJ staff members must have visibility into it - Ricky