Weekly Staff Meetings/2016-01-12

Staff Meeting Notes 2015-01-12, 20:30 to
Notes: paul
Staff: Amanda, Chris, Ricky, Minlin, Gerry, roger, Andi
Observers: ---
LATE TO THE PARTY: Kevin

Props and Announcements

Leo - for helping chris to buy some components for the space! woohoo

This Week's Events

• Boy scouts:
  • Saturday 9:00 - 11:00
  • Sunday: 16:00 - 18:00
    • Need help help with support: Amanda and Chris on Saturday. Paul to confirm
    • Need help help with support: Kevin to confirm, Chris. Amanda, paul to confirm

Other workshops

• Robotic Arm, payd workshop coming up
• Z-brush workshop, a guy from tongji, Saturday the 16th: 13:00 - 17:00
• 3d-printer assembly, Jan 23rd, 13:00 - 20:00 - Jason
• wireless charging workshop by teacher huang -
• filming drone workshop, by andrew -
• robot workshop - programming - gerry

Prosthetic Hand Workshop

Jan 17 Sunday: 9:45 - 15:30

• Would be a free workshop
• To contact with Chris
  • for Charity

Wednesday Open Night

• Host (Chinese/English): Chris
• Announcement: Chris (newsletter), Chris (WeChat)

Presentations

• Danny: how to design a cabinet
• Roland: desktop fabrication
• Teacher Huang: Small physics demo

EXTRAS:

• Will be crowded - 30 designers visiting, chinese :)

Hackerspace Work

• Paul to fix hal with lio remote support, paul to send lucio a bill.
• kevin not heard from DFROBOT.

XINCHEJIAN WECHAT

• Amanda to add chris to wechat

WIFI

• We need wifi to work
• Paul is going to pass by on wednesday morning to fix it - hal is dead

DF Robot Vending Machine Sponsorship Cooperation Options

• No response yet
• KEVIN will follow up with DF Robot
• DF Robot has responded
• Agreed to 40% of revenue
• We pay for power
• They are responsible for everything else
• STAFF to confirm we are ok
• Waiting on DF Robot to also confirm ok
• Kevin to check on selling t-shirt through it
• Ask for some tiny space

STAFF ISSUES

Staff Not Here

• People on staff don't visit the space enough outside of staff meetings
• People on staff don't visit the space during staff meetings.
• Staff needs to do better.

Amanda - Proposal: AMANDA SENT a proposal on minimum responsibilities of staff

• PROP A: MEETING MINIMUM: 2 meetings per month (24 meetings per year), (can miss for one month) -APPROVED-
• PROP B: HOURS CONTRIBUTION: 4 hours helping at space per month (not including staff meetings) -APPROVED-
• PROP C: HOSTING WORKSHOPS: Minimum 1x per year. -APPROVED-

• PROPOSAL: each staff pick a role, at least 1, hopefully more!
• PROP D: MANAGEMENT RESPONSIBILITY: Take over 1 task (membership, events, workshops, cooperations, space organization, finances, partnerships, sponsorships, IT, machines and parts maintenance, volunteers, recruitment)

IT: Ricky, Paul SPONSORSHIP: Partnerships, Cooperations, Sponsorships CORPORATE WORKSHOPS: Minlin VISUAL, Pictures, xinconnect - Andi PARTY & BBQ: Roger MACHINES AND PARTS: paul REMAINDER: Amanda

Edward, Freda, David?

• • TECH: IT stuff
  • FINANCE: Treasury
  • SPONSORSHIPS: Handle sponsorships old and new
  • MEMBERSHIPS: Manage memberships,
  • MARKETING: Communications, PR
  • PARTNERSHIPS / EXTERNAL EVENTS: Handling relationships with companies
  • SPACE ORGANIZATION: Machines and parts, space itself
  • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
  • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog

Staff Mailing List

• Present Staff
• Helpful People (Lio, David Li, Lucio)
  • to remove lucio
    • RICKY: for the record - "i think its a bad idea"
• Legal Representatives
  • paul, edward, mika
• Not consistent WeChat

Group Picture of Staff

• To take at Xinchejian anniversary party (March 26)
• Roger to support the party

Wiki Staff Profiles

Required profile page on wiki for all staff.

• Personal Picture
• Personal Intro
• Example: Lio Lunesu
• ALL STAFF TO CREATE THIS NOW!

Xinfab - Relationship

• Access is an issue if no Xinfab staff around.
  • chris cha mange this
  • yuruky is the new xinfab space manager.

TECH

WIFI

• Xinchejian and Xinchejian Members
• PAUL - Need to check. Instability.
• Follow up

Bouncer is not stable

• Investigate, broken, report back to git issues.
• PAUL - hal is dead

XinConnect

• ANDI: will share a demo - on github, xinchejian
• ANDI: will publish wires - on github, xinchejian
• Online again soon!
• ANDI - Greg on vacation

LEGAL

XCJ trademark

• PAUL: Waiting on Paul. Paul sign and chop!

FINANCE

Sponsorships

• Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
• Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio? KEVIN to follow up with Microsoft.

Sponsorship Presentation

• Staff to come up with retrospective of 2015 and our accomplishments.
  • update events
  • new goals
  • media updates/coverage
    • wan gang & mayor of shanghai
• goals for 2016
  • what did we do for the money we raised.
• on going projects

Andi

• Got kicked out of a Wechat group
• Amanda - yeah, not active.
• Let me back in - said Andi
• Amanda - no
• Ricky - propose that anything branded XCJ be open to staff members
• All in agreement.. KindOf
  • blah blah blah `` intense moment.. blah blah blah, nothing new, move along ``
• Kevin: excellent job of managing it.

Proposal

• What ever is branded XCJ staff members must have visibility into it - Ricky

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