Weekly Staff Meetings/2016-01-12

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Staff Meeting Notes 2015-01-12, 20:30 to
Notes: paul
Staff: Amanda, Chris, Ricky, Minlin, Gerry, roger, Andi
Observers: ---

Props and Announcements

Leo - for helping chris to buy some components for the space! woohoo

This Week's Events

  • Boy scouts:
    • Saturday 9:00 - 11:00
    • Sunday: 16:00 - 18:00
      • Need help help with support: Amanda and Chris on Saturday. Paul to confirm
      • Need help help with support: Kevin to confirm, Chris. Amanda, paul to confirm

Other workshops

  • Robotic Arm, payd workshop coming up
  • Z-brush workshop, a guy from tongji, Saturday the 16th: 13:00 - 17:00
  • 3d-printer assembly, Jan 23rd, 13:00 - 20:00 - Jason
  • wireless charging workshop by teacher huang -
  • filming drone workshop, by andrew -
  • robot workshop - programming - gerry

Prosthetic Hand Workshop

Jan 17 Sunday: 9:45 - 15:30

  • Would be a free workshop
  • To contact with Chris
    • for Charity

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Chris (newsletter), Chris (WeChat)


  • Danny: how to design a cabinet
  • Roland: desktop fabrication
  • Teacher Huang: Small physics demo


  • Will be crowded - 30 designers visiting, chinese :)

Hackerspace Work

  • Paul to fix hal with lio remote support, paul to send lucio a bill.
  • kevin not heard from DFROBOT.

Problems this Week


  • Amanda to add chris to wechat


  • We need wifi to work
  • Paul is going to pass by on wednesday morning to fix it - hal is dead

DF Robot Vending Machine Sponsorship Cooperation Options

  • No response yet
  • KEVIN will follow up with DF Robot
  • DF Robot has responded
  • Agreed to 40% of revenue
  • We pay for power
  • They are responsible for everything else
  • STAFF to confirm we are ok
  • Waiting on DF Robot to also confirm ok
  • Kevin to check on selling t-shirt through it
  • Ask for some tiny space


Staff Not Here

  • People on staff don't visit the space enough outside of staff meetings
  • People on staff don't visit the space during staff meetings.
  • Staff needs to do better.

Amanda - Proposal: AMANDA SENT a proposal on minimum responsibilities of staff

  • PROP A: MEETING MINIMUM: 2 meetings per month (24 meetings per year), (can miss for one month) -APPROVED-
  • PROP B: HOURS CONTRIBUTION: 4 hours helping at space per month (not including staff meetings) -APPROVED-
  • PROP C: HOSTING WORKSHOPS: Minimum 1x per year. -APPROVED-
  • PROPOSAL: each staff pick a role, at least 1, hopefully more!
  • PROP D: MANAGEMENT RESPONSIBILITY: Take over 1 task (membership, events, workshops, cooperations, space organization, finances, partnerships, sponsorships, IT, machines and parts maintenance, volunteers, recruitment)

IT: Ricky, Paul SPONSORSHIP: Partnerships, Cooperations, Sponsorships CORPORATE WORKSHOPS: Minlin VISUAL, Pictures, xinconnect - Andi PARTY & BBQ: Roger MACHINES AND PARTS: paul REMAINDER: Amanda

Edward, Freda, David?

    • TECH: IT stuff
    • FINANCE: Treasury
    • SPONSORSHIPS: Handle sponsorships old and new
    • MEMBERSHIPS: Manage memberships,
    • MARKETING: Communications, PR
    • PARTNERSHIPS / EXTERNAL EVENTS: Handling relationships with companies
    • SPACE ORGANIZATION: Machines and parts, space itself
    • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
    • Everyone works with Space Manager

Xinchejian Rules Changelog

Rules rules_changelog

Staff Mailing List

  • Present Staff
  • Helpful People (Lio, David Li, Lucio)
    • to remove lucio
      • RICKY: for the record - "i think its a bad idea"
  • Legal Representatives
    • paul, edward, mika
  • Not consistent WeChat

Group Picture of Staff

  • To take at Xinchejian anniversary party (March 26)
  • Roger to support the party

Wiki Staff Profiles

Required profile page on wiki for all staff.

  • Personal Picture
  • Personal Intro
  • Example: Lio Lunesu

Xinfab - Relationship

  • Access is an issue if no Xinfab staff around.
    • chris cha mange this
    • yuruky is the new xinfab space manager.



  • Xinchejian and Xinchejian Members
  • PAUL - Need to check. Instability.
  • Follow up

Bouncer is not stable

  • Investigate, broken, report back to git issues.
  • PAUL - hal is dead


  • ANDI: will share a demo - on github, xinchejian
  • ANDI: will publish wires - on github, xinchejian
  • Online again soon!
  • ANDI - Greg on vacation


XCJ trademark

  • PAUL: Waiting on Paul. Paul sign and chop!



  • Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
  • Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio? KEVIN to follow up with Microsoft.

Sponsorship Presentation

  • Staff to come up with retrospective of 2015 and our accomplishments.
    • update events
    • new goals
    • media updates/coverage
      • wan gang & mayor of shanghai
  • goals for 2016
    • what did we do for the money we raised.
  • on going projects


  • Got kicked out of a Wechat group
  • Amanda - yeah, not active.
  • Let me back in - said Andi
  • Amanda - no
  • Ricky - propose that anything branded XCJ be open to staff members
  • All in agreement.. KindOf
    • blah blah blah `` intense moment.. blah blah blah, nothing new, move along ``
  • Kevin: excellent job of managing it.


  • What ever is branded XCJ staff members must have visibility into it - Ricky

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