Weekly Staff Meetings/2016-01-05

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Staff Meeting Notes 2015-12-29, 20:30 to
Notes: Andi
Staff: , Roger, chris
Observers: ---

Props and Announcements

many props to Chris and roger for new years event on sunday the 3rd!

  • 3D Printing - Xinfab will host
  • Laser Cutter - Xinfab will host
  • Xinchejian Badge - Leo Yan will host
  • ROGER to hold shotgun workshop.

This Week's Events

  • Friday afternoon from 1 to 3 visitors

Other workshops

  • BOY SCOUTS: 16th from 9 to 11, 17 from 4 to 6, 23 from 9 to 11 24th from 4 to 6
  • Robotic Arm, payd workshop coming up
  • Z-brush workshop, a guy from tongji
  • 3d-printer assembly
  • wireless charging workshop by teacher one
  • filming drone workshop, by andrew
  • robot workshop

Prosthetic Hand Workshop

Jan 17 Sunday

  • Would be a free workshop
  • To contact with CHRIS

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Chris (newsletter), Chris (WeChat)


  • Lisper: bluetooth wearable LED screen
  • Zoe and Michael: new generation bags
  • Teacher Huang: Small physics demo


  • Will be crowded
  • Roland is visiting, we can pitch them for sponsorship
  • A group of designers is visiting
  • Roger to pitch Roland on wednesday night, thanks Roger!

Hackerspace Work

Problems this Week


  • Amanda to add chris to wechat


  • We need wifi to work
  • Paul is going to pass by on wednesday morning to fix it

DF Robot Vending Machine Sponsorship Cooperation Options

  • No response yet
  • KEVIN will follow up with DF Robot
  • DF Robot has responded
  • Agreed to 40% of revenue
  • We pay for power
  • They are responsible for everything else
  • STAFF to confirm we are ok
  • Waiting on DF Robot to also confirm ok
  • Kevin to check on selling t-shirt through it
  • Ask for some tiny space


Staff Not Here

  • People on staff don't visit the space enough outside of staff meetings
  • People on staff don't visit the space during staff meetings.
  • Staff needs to do better.

Amanda - Proposal: AMANDA SENT a proposal on minimum responsibilities of staff

  • PROP A: MEETING MINIMUM: 2 meetings per month (24 meetings per year), (can miss for one month) -APPROVED-
  • PROP B: HOURS CONTRIBUTION: 4 hours helping at space per month (not including staff meetings) -APPROVED-
  • PROP C: HOSTING WORKSHOPS: Minimum 1x per year. -APPROVED-
  • PROPOSAL: each staff pick a role, at least 1, hopefully more!
  • PROP D: MANAGEMENT RESPONSIBILITY: Take over 1 task (membership, events, workshops, cooperations, space organization, finances, partnerships, sponsorships, IT, machines and parts maintenance, volunteers, recruitment)
    • TECH: IT stuff
    • FINANCE: Treasury
    • SPONSORSHIPS: Handle sponsorships old and new
    • MEMBERSHIPS: Manage memberships,
    • MARKETING: Communications, PR
    • PARTNERSHIPS / EXTERNAL EVENTS: Handling relationships with companies
    • SPACE ORGANIZATION: Machines and parts, space itself
    • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
    • Everyone works with Space Manager

Xinchejian Rules Changelog

KEVIN Will create this (when we get new rules).

Staff Mailing List

  • Present Staff
  • Helpful People (Lio, David Li, Lucio)
  • Legal Representatives
  • Not consistent Wechat

Group Picture of Staff

  • To take at Xinchejian anniversary party (March 26)
  • Roger to support the party

Wiki Staff Profiles

Required profile page on wiki for all staff.

  • Personal Picture
  • Personal Intro
  • Example: Lio Lunesu

Wiki Issue - Problem

  • Wiki has a problem on picture sizing
  • KEVIN already wrote
  • Severin fixed it!

Xinfab - Relationship

  • Chris already has a workaround with Danny
  • Xinfab still here (for early 2016)
  • Lucio away, Sean is leaving too
  • Who's gonna maintain our machines?
  • Sean to stop servicing next week.
  • Sounds like Xinfab interns will maintain machines.
    • xinfab interns to maintain the machines
  • STAFF should consider the situation.
  • STAFF to discuss early in 2016.
  • Could Xinchejian find our own part-timer?
  • Access is an issue if no Xinfab staff around.
    • chris cha mange this



  • Xinchejian and Xinchejian Members
  • PAUL - Need to check. Instability.
  • Follow up


  • PAUL - Got it working?

Bouncer is not stable

  • Investigate, broken, report back to git issues.
  • PAUL - to update?

Door Cards

CHRIS to update

  • PROPOSAL: 1 year + special cases.
  • NO objections, so this is the policy.
  • Chris to manage it.


  • ANDI: will share a demo - on github, xinchejian
  • ANDI: will publish wires - on github, xinchejian
  • Online again soon!
  • ANDI - Greg on vacation


Business License Update

  • AMANDA picked it up. Will give it Paul.
  • is it happening?

XCJ trademark

  • PAUL: Waiting on Paul. Paul sign and chop!



  • Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
  • Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio? KEVIN to follow up with Microsoft.

Sponsorship Presentation

  • AMANDA to update.

DF Robot - Ordering Account

  • CHRIS to setup with DFRobot ordering account -> managers@xinchejian.com
    • AMANDA to write instructions and publish it.
    • AMANDA DONE. Chris updated and done.