Weekly Staff Meetings/2015-12-29

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Staff Meeting Notes 2015-12-29, 20:30 to
Notes: Kevin
Staff:  Amanda, Roger, Freda, Edward!
Observers: ---


Props and Announcements

JD Event

  • JD -- Event was successful. ~60 people. Got paid!
  • AMANDA to go to bank and receive the money (being held by bank).
  • Atmel gave Xinchejian 3 development boards (in a box).


This Week's Events

New Year Party Thing - Sunday, January 3

  • New Year Party Thing, will be hosting with XinFab, and split the profit.
  • 3D Printing - Xinfab will host
  • Laser Cutter - Xinfab will host
  • Xinchejian Badge - Leo Yan will host
  • Gift - Give a t-shirt FOR buying a membership
  • Drinks - Family Mart!
  • Short Talks from Starry and The Nelson
  • Hope people will come!
  • ~5 for all day, and 5 for other stuff
  • Staff please come
  • ROGER to hold shotgun workshop. ROGER to find fireworks (maybe).


Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Chris (newsletter), Chris (WeChat)

Presentations

  • Thomas Tempé: Making a vibrating compass belt
  • Teacher Huang: Small physics demo


Hackerspace Work

Problems this Week

Missing RAM

  • We spread out the RAM... (DONE)


DF Robot Vending Machine Sponsorship Cooperation Options

  • No response yet
  • KEVIN will follow up with DF Robot
  • DF Robot has responded
  • Agreed to 40% of revenue
  • We pay for power
  • They are responsible for everything else
  • STAFF to confirm we are ok
  • Waiting on DF Robot to also confirm ok
  • Kevin to check on selling t-shirt through it
  • Ask for some tiny space


Template for partnership proposals for XinCheJian

  • DONE by Kevin


Prosthetic Hand Workshop

Jan 17

  • Would be a free workshop
  • To contact with CHRIS



STAFF ISSUES

Staff Not Here

  • People on staff don't visit the space enough outside of staff meetings
  • People on staff don't visit the space during staff meetings.
  • Staff needs to do better.

Amanda - Proposal: AMANDA SENT a proposal on minimum responsibilities of staff

  • PROP A: MEETING MINIMUM: 2 meetings per month (24 meetings per year), (can miss for one month)
  • PROP B: HOURS CONTRIBUTION: 4 hours helping at space per month (not including staff meetings)
  • PROP C: HOSTING WORKSHOPS: Minimum 1x per year.
  • PROP D: MANAGEMENT RESPONSIBILITY: Take over 1 task (membership, events, workshops, cooperations, space organization, finances, partnerships, sponsorships, IT, machines and parts maintenance, volunteers, recruitment)
    • TECH: IT stuff
    • FINANCE: Treasury
    • SPONSORSHIPS: Handle sponsorships old and new
    • MEMBERSHIPS: Manage memberships,
    • MARKETING: Communications, PR
    • PARTNERSHIPS / EXTERNAL EVENTS: Handling relationships with companies
    • SPACE ORGANIZATION: Machines and parts, space itself
    • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
    • Everyone works with Space Manager


Xinchejian Rules Changelog

KEVIN Will create this (when we get new rules).


Staff Mailing List

  • Present Staff
  • Helpful People (Lio, David Li, Lucio)
  • Legal Representatives
  • Not consistent Wechat


Group Picture of Staff

  • To take at Xinchejian anniversary party (March 26)


Wiki Staff Profiles

Required profile page on wiki for all staff.

  • Personal Picture
  • Personal Intro
  • Example: Lio Lunesu
  • ALL STFF TO CREATE TIHS

Wiki Issue - Problem

  • Wiki has a problem on picture sizing
  • KEVIN already wrote


Xinfab - Relationship

  • Chris already has a workaround with Danny
  • Xinfab still here (for early 2016)
  • Lucio away, Sean is leaving too
  • Who's gonna maintain our machines?
  • Sean to stop servicing next week.
  • Sounds like Xinfab interns will maintain machines.
  • STAFF should consider the situation.
  • STAFF to discuss early in 2016.
  • Could Xinchejian find our own part-timer?
  • Access is an issue if no Xinfab staff around.


TECH

WIFI

  • Xinchejian and Xinchejian Members
  • PAUL - Need to check. Instability.
  • Follow up

Cloudflare/SSL

  • PAUL - Got it working?

Bouncer is not stable

  • Investigate, broken, report back to git issues.
  • PAUL - to update?

Door Cards

CHRIS to update

  • PROPOSAL: 1 year + special cases.
  • NO objections, so this is the policy.

XinConnect

  • ANDI: will share a demo - on github, xinchejian
  • ANDI: will publish wires - on github, xinchejian
  • Online again by the end of the year!
  • ANDI - Greg on vacation


LEGAL

Business License Update

  • AMANDA picked it up. Will give it Paul.

XCJ trademark

  • PAUL: Waiting on Paul. Paul sign and chop!
  • ANDREA: New logo send to Amanda


FINANCE

Sponsorships

  • Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
  • Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio? KEVIN to follow up with Microsoft.

Sponsorship Presentation

  • AMANDA to update.

DF Robot - Ordering Account

  • CHRIS to setup with DFRobot ordering account -> managers@xinchejian.com
    • AMANDA to write instructions and publish it.
    • AMANDA DONE. Chris updated and done.



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