Weekly Staff Meetings/2015-12-29

Staff Meeting Notes 2015-12-29, 20:30 to
Notes: Kevin
Staff:  Amanda, Roger, Freda, Edward!
Observers: ---

Props and Announcements

JD Event

• JD -- Event was successful. ~60 people. Got paid!
• AMANDA to go to bank and receive the money (being held by bank).
• Atmel gave Xinchejian 3 development boards (in a box).

This Week's Events

New Year Party Thing - Sunday, January 3

• New Year Party Thing, will be hosting with XinFab, and split the profit.

• 3D Printing - Xinfab will host
• Laser Cutter - Xinfab will host
• Xinchejian Badge - Leo Yan will host
• Gift - Give a t-shirt FOR buying a membership
• Drinks - Family Mart!
• Short Talks from Starry and The Nelson
• Hope people will come!
• ~5 for all day, and 5 for other stuff
• Staff please come
• ROGER to hold shotgun workshop. ROGER to find fireworks (maybe).

Wednesday Open Night

• Host (Chinese/English): Chris
• Announcement: Chris (newsletter), Chris (WeChat)

Presentations

• Thomas Tempé: Making a vibrating compass belt
• Teacher Huang: Small physics demo

Hackerspace Work

Missing RAM

• We spread out the RAM... (DONE)

DF Robot Vending Machine Sponsorship Cooperation Options

• No response yet
• KEVIN will follow up with DF Robot
• DF Robot has responded
• Agreed to 40% of revenue
• We pay for power
• They are responsible for everything else
• STAFF to confirm we are ok
• Waiting on DF Robot to also confirm ok
• Kevin to check on selling t-shirt through it
• Ask for some tiny space

Template for partnership proposals for XinCheJian

• DONE by Kevin

Prosthetic Hand Workshop

Jan 17

• Would be a free workshop
• To contact with CHRIS

STAFF ISSUES

Staff Not Here

• People on staff don't visit the space enough outside of staff meetings
• People on staff don't visit the space during staff meetings.
• Staff needs to do better.

Amanda - Proposal: AMANDA SENT a proposal on minimum responsibilities of staff

• PROP A: MEETING MINIMUM: 2 meetings per month (24 meetings per year), (can miss for one month)
• PROP B: HOURS CONTRIBUTION: 4 hours helping at space per month (not including staff meetings)
• PROP C: HOSTING WORKSHOPS: Minimum 1x per year.
• PROP D: MANAGEMENT RESPONSIBILITY: Take over 1 task (membership, events, workshops, cooperations, space organization, finances, partnerships, sponsorships, IT, machines and parts maintenance, volunteers, recruitment)
  • TECH: IT stuff
  • FINANCE: Treasury
  • SPONSORSHIPS: Handle sponsorships old and new
  • MEMBERSHIPS: Manage memberships,
  • MARKETING: Communications, PR
  • PARTNERSHIPS / EXTERNAL EVENTS: Handling relationships with companies
  • SPACE ORGANIZATION: Machines and parts, space itself
  • INTERNAL EVENTS / WORKSHOPS: Events and Workshops
  • Everyone works with Space Manager

Xinchejian Rules Changelog

KEVIN Will create this (when we get new rules).

Staff Mailing List

• Present Staff
• Helpful People (Lio, David Li, Lucio)
• Legal Representatives
• Not consistent Wechat

Group Picture of Staff

• To take at Xinchejian anniversary party (March 26)

Wiki Staff Profiles

Required profile page on wiki for all staff.

• Personal Picture
• Personal Intro
• Example: Lio Lunesu
• ALL STFF TO CREATE TIHS

Wiki Issue - Problem

• Wiki has a problem on picture sizing
• KEVIN already wrote

Xinfab - Relationship

• Chris already has a workaround with Danny

• Xinfab still here (for early 2016)
• Lucio away, Sean is leaving too
• Who's gonna maintain our machines?
• Sean to stop servicing next week.
• Sounds like Xinfab interns will maintain machines.
• STAFF should consider the situation.
• STAFF to discuss early in 2016.
• Could Xinchejian find our own part-timer?
• Access is an issue if no Xinfab staff around.

TECH

WIFI

• Xinchejian and Xinchejian Members
• PAUL - Need to check. Instability.
• Follow up

Cloudflare/SSL

• PAUL - Got it working?

Bouncer is not stable

• Investigate, broken, report back to git issues.
• PAUL - to update?

Door Cards

CHRIS to update

• PROPOSAL: 1 year + special cases.
• NO objections, so this is the policy.

XinConnect

• ANDI: will share a demo - on github, xinchejian
• ANDI: will publish wires - on github, xinchejian
• Online again by the end of the year!
• ANDI - Greg on vacation

LEGAL

Business License Update

• AMANDA picked it up. Will give it Paul.

XCJ trademark

• PAUL: Waiting on Paul. Paul sign and chop!
• ANDREA: New logo send to Amanda

FINANCE

Sponsorships

• Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
• Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio? KEVIN to follow up with Microsoft.

Sponsorship Presentation

• AMANDA to update.

DF Robot - Ordering Account

• CHRIS to setup with DFRobot ordering account -> managers@xinchejian.com
  • AMANDA to write instructions and publish it.
  • AMANDA DONE. Chris updated and done.

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