Weekly Staff Meetings/2015-12-22

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Staff Meeting Notes 2015-12-22, 20:30 to
Notes: Kevin
Staff:  Amanda, Roger
Observers: ---

Props and Announcements

JD Event

  • JD -- Event was successful. ~60 people. Hoping to get paid soon...

le souhait - Discount on Beer

  • Discount Flyers have arrived - flyers on top of fridge
  • Le Souhait Offer XinCheJian members a discount of 20% off on beer.

This Week's Events

  •  ??
  • Workshop (Sat): Freda Painting (not enough signups)

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Amanda (newsletter), Chris (WeChat)


  • CHRIS to update
  • CHRIS to update
  • CHRIS to update

Hackerspace Work

Problems this Week

Missing RAM

  • Figure out what we need for replacing missing ram.
  • Chris to ask leoyan to find out what need to be bought.
  • CHRIS - update?

DF Robot Vending Machine Sponsorship Cooperation Options

  • KEVIN responded to DF Robot
  • DF Robot has responded
  • Agreed to 40% of revenue
  • We pay for power
  • They are responsible for everything else
  • STAFF to confirm we are ok
  • Waiting on DF Robot to also confirm ok
  • Kevin to check on selling t-shirt through it
  • Ask for some tiny space

Hacker Scholarship

RICKY/CHRIS: to announce Hacker Scholarship ("Lioship" see below)

  • weekly update: remote control for xinchejian light. an old chinese guy is doing it.
  • CHRIS - update?

Template for partnership proposals for XinCheJian

  • KEVIN has email rights. KEVIN to do this.

New Year Party - Target Date Jan 2 - Saturday Night


  • Someone needs to step up and organize this
  • AMANDA to talk to Chris about organizing


Staff Not Here

  • People on staff dont visit the space enough outside of staff meetings
  • People on staff don't visit the space during staff meetings.
  • Staff needs to do better.


  • AMANDA to form a proposal on minimum responsibilities of staff
    • Amanda has not done this. Will send on staff.

Staff - Who is on Staff?

  • What is the criteria for staying on?
  • What is the standard for access?
  • Consistency on accounts (staff email, wechat)
  • Wiki -- is this the official record? Or is staff emailing list?
  • AMANDA: To propose

Group picture of staff

  • Amanda says -- Staff is never here, how to get a group picture?
  • Maybe at End of Year Party?

Wiki Staff Profiles

Required profile page on wiki for all staff.

  • Personal Picture
  • Personal Intro
  • Example: Lio Lunesu

Wiki Issue - Problem

  • Wiki has a problem on picture sizing
  • KEVIN to write to Severin?

Xinfab - Relationship

  • Xinfab still here (for early 2016)
  • Lucio away, Sean is leaving too
  • Who's gonna maintain our machines?
  • Sean to stop servicing next week.
  • Sounds like Xinfab interns will maintain machines.
  • STAFF should consider the situation.
  • STAFF to discuss early in 2016.
  • Could Xinchejian find our own part-timer?
  • Access is an issue if no Xinfab staff around.

Space Manager - Salary Issue

  • Decided, flat fee. Details in staff email.
  • Re-evaluate on 31 March 2016


Software Licenses

  • We got a licence for six month from Altium, need to be installed.
    • Leoyan can do it with the ram?
  • CHRIS - update?


  • ANDI: will share a demo - on github, xinchejian
  • ANDI: will publish wires - on github, xinchejian
  • Online again by the end of the year!
  • ANDI - to update?


  • paul to give ricky access to XCJ machine
  • PAUL - to update?

Bouncer is not stable

  • Investigate, broken, report back to git issues.
  • PAUL - to update?

Door Cards

CHRIS to update

  • PROPOSAL: 1 year + special cases.
  • NO objections, so this is the policy.


Business License Update

  • Accountant picking on Thursday from gov't and will send stuff back after.

XCJ trademark

  • PAUL: Waiting on Paul. Paul sign and chop!
  • ANDREA: To send to Amanda



  • Altium: Amanda says unlikely. They will review next year.
  • Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
  • Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio?

Sponsorship - Changing pitch?

  • Andrea - Sponsor a position or a project?

DF Robot - Ordering Account

  • CHRIS to setup with DFRobot ordering account -> managers@xinchejian.com
    • AMANDA to write instructions and publish it.
    • AMANDA has not done this.

Template:DEFAULTSORT 2015-12-22