Weekly Staff Meetings/2015-12-22

Staff Meeting Notes 2015-12-22, 20:30 to
Notes: Kevin
Staff:  Amanda, Roger
Observers: ---

Props and Announcements

JD Event

• JD -- Event was successful. ~60 people. Hoping to get paid soon...

le souhait - Discount on Beer

• Discount Flyers have arrived - flyers on top of fridge
• Le Souhait Offer XinCheJian members a discount of 20% off on beer.

This Week's Events

•  ??
• Workshop (Sat): Freda Painting (not enough signups)

Wednesday Open Night

• Host (Chinese/English): Chris
• Announcement: Amanda (newsletter), Chris (WeChat)

Presentations

• CHRIS to update
• CHRIS to update
• CHRIS to update

Hackerspace Work

Problems this Week

Missing RAM

• Figure out what we need for replacing missing ram.
• Chris to ask leoyan to find out what need to be bought.
• CHRIS - update?

DF Robot Vending Machine Sponsorship Cooperation Options

• KEVIN responded to DF Robot
• DF Robot has responded
• Agreed to 40% of revenue
• We pay for power
• They are responsible for everything else
• STAFF to confirm we are ok
• Waiting on DF Robot to also confirm ok
• Kevin to check on selling t-shirt through it
• Ask for some tiny space

Hacker Scholarship

RICKY/CHRIS: to announce Hacker Scholarship ("Lioship" see below)

• weekly update: remote control for xinchejian light. an old chinese guy is doing it.
• CHRIS - update?

Template for partnership proposals for XinCheJian

• KEVIN has email rights. KEVIN to do this.

New Year Party - Target Date Jan 2 - Saturday Night

Proposal:

• Someone needs to step up and organize this
• AMANDA to talk to Chris about organizing

STAFF ISSUES

Staff Not Here

• People on staff dont visit the space enough outside of staff meetings
• People on staff don't visit the space during staff meetings.
• Staff needs to do better.

Proposal:

• AMANDA to form a proposal on minimum responsibilities of staff
  • Amanda has not done this. Will send on staff.

Staff - Who is on Staff?

• What is the criteria for staying on?
• What is the standard for access?
• Consistency on accounts (staff email, wechat)
• Wiki -- is this the official record? Or is staff emailing list?
• AMANDA: To propose

Group picture of staff

• Amanda says -- Staff is never here, how to get a group picture?
• Maybe at End of Year Party?

Wiki Staff Profiles

Required profile page on wiki for all staff.

• Personal Picture
• Personal Intro
• Example: Lio Lunesu

Wiki Issue - Problem

• Wiki has a problem on picture sizing
• KEVIN to write to Severin?

Xinfab - Relationship

• Xinfab still here (for early 2016)
• Lucio away, Sean is leaving too
• Who's gonna maintain our machines?
• Sean to stop servicing next week.
• Sounds like Xinfab interns will maintain machines.
• STAFF should consider the situation.
• STAFF to discuss early in 2016.
• Could Xinchejian find our own part-timer?
• Access is an issue if no Xinfab staff around.

Space Manager - Salary Issue

• Decided, flat fee. Details in staff email.
• Re-evaluate on 31 March 2016

TECH

Software Licenses

• We got a licence for six month from Altium, need to be installed.
  • Leoyan can do it with the ram?
• CHRIS - update?

XinConnect

• ANDI: will share a demo - on github, xinchejian
• ANDI: will publish wires - on github, xinchejian
• Online again by the end of the year!
• ANDI - to update?

Cloudflare/SSL

• paul to give ricky access to XCJ machine
• PAUL - to update?

Bouncer is not stable

• Investigate, broken, report back to git issues.
• PAUL - to update?

Door Cards

CHRIS to update

• PROPOSAL: 1 year + special cases.
• NO objections, so this is the policy.

LEGAL

Business License Update

• Accountant picking on Thursday from gov't and will send stuff back after.

XCJ trademark

• PAUL: Waiting on Paul. Paul sign and chop!
• ANDREA: To send to Amanda

FINANCE

Sponsorships

• Altium: Amanda says unlikely. They will review next year.
• Google: ANDI: Update? potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
• Microsoft: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up. Lio?

Sponsorship - Changing pitch?

• Andrea - Sponsor a position or a project?

DF Robot - Ordering Account

• CHRIS to setup with DFRobot ordering account -> managers@xinchejian.com
  • AMANDA to write instructions and publish it.
  • AMANDA has not done this.

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