Weekly Staff Meetings/2015-11-24

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Staff Meeting Notes 2015-11-24, 20:34 to
Notes: Paul
Staff:  Ricky, minlin, chris, sean, (late - 39minutes) andi, (late - 42minutes) kevin.
Observers: wang

Thumbs up / Props / Congrats


  • People on staff dont visit the space enough outside of staff meetings

License Update

  • Government needs company to update three licenses into one.
    • Need: business license original and copy, tax registration license original and copy, Certificate of Organization Code original and copy, company stamp.
    • Paul looking for paperwork

le souhait Offers Discount on Beer

  • Le Souhait Offer XinCheJian members a discount of 20% off on beer.
    • Do we accept it?
    • If we do, how do our members show their membership?
      • pick up a flyer from xcj

Template for proposal for XinCheJian

  • done, written, now market it and translate it.
  • in your fucking email - kevin!
  • auto responder - thanks kevin.

DFRobot Vending Machine Sponsorship Cooperation Options

PROPOSAL/ONHOLD (MIN LIN TO FOLLOW UP): Vending Machine Donation with us managing the inventory

  • Result:
    • DF-ROBOT wants to control stock - does not conflict with dfRobot products
    • Request a 20% space to be kept for XCJ (tshirts example, memberships)
    • No rev-share on XCJ products
    • Request 30% of price sold
    • Trial period - 6months trial

This Week's Events

  • CNC workshop - 28th
  • Magician - leon - 28-29th

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Paul (newsletter), CHRIS (WeChat)
  • Presentations - Host: Chris
    • Leon: magicman
    • Teacher Huang: physics demos

  • Announcements
    • Intern - MIA
    • t-shirts for sale for 100RMB for non members, 50rmb to members
      • to demonstrate at open house, free gift for 1 year members.
      • 3 people done it
    • Profile page on wiki for all staff.
      • picture
      • intro


  • Minlin pushing to get LED bar donated to XCJ

XCJ trademark

  • Paul says useless
  • Kevin says do it, for 800 rmb just do it.
    • paul to do

Problems this Week

  • figure out what we need for replacing missing ram.

Hacker scholarship

RICKY/CHRIS: to announce Hacker Scholarship ("Lioship" see below)

The hacker scholarship grant is marketing, propose project, have budgets, mentor, signup as partner, propose timeline, propose budget, 3 months, display at the space, property of the space.


    • any one staff member can sponsor a project
    • create a wiki page on projects (on wiki.xinchejian.com) and send it to the staff@xinchejian.com
    • purchase the components out of the already approved total hacker scholarship budget of 3K RMB (total)
    • reports how the money got spent at the staff meeting weekly
    • fast track limited to first THREE projects
  • PROPOSAL/APPROVED: Fingerprint scan project hardware to be reimbursed
  • Budget for Fingerprint? 2262rmb remaining.


  • install Windows computers with BIzspark licenses
    • not installed yet, windows 10.1en
    • todo: installl the gawd dam windows


  • CHRIS to setup with DFRobot ordering account -> managers@xinchejian.com
    • AMANDA to change the ordering account email
    • MINLIN: if not, will sort it out with ROCKETS
  • More sponsorships?
    • CHRIS: Altium high-end PCB design (waiting on proposal for licenses - update after CNY);
    • ANDI: potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
    • LIO: Lio is following up with Microsoft, guy is not getting back to him; follow up; follow follow up
    • proposal by Andi: sponsor a position
    • Ricky: Google sponsors projects that scale.

Group picture of staff

  • need to print the page, wiki, new website (profile)
    • Amanda to get new picture of staff members \o/

more people building stuff at space

  • More usage during the day at the space


  • ANDI: will share a demo - on github, xinchejian
  • ANDI: will publish wires - on github, xinchejian


  • paul to give ricky access to XCJ machine

Bouncer is broken