Weekly Staff Meetings/2015-11-17

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Staff Meeting Notes 2015-11-17, 20:30 to
Notes: Paul
Staff:  Kevin, Paul, Amanda, Roger, chris
Observers: alec, wang

Thumbs up / Props / Congrats

  • Alec helped organize the awesome beer making workshop. chris done the organizing. alec to transfer 2 people to chris.
  • second workshop coming soon, 23rd november. this saturday is tentative more info on wednesday morning.


Brookly Brewery Offers Discount on Beer

  • Brookly Brewery Offer XinCheJian members a discount of 20% off on beer.
    • Do we accept it?
    • If we do, how do our members show their membership?
      • we will figure it out later??? pick up a flyer from xcj,


  • Proposal:
    • A: they offer some cards to XinCheJian, Space manager gives it to members. - chris
    • B: Space Manager makes a card that tells membership duration.

"italki for geeks"

  • did not pass

Lioship Project

  • done, no investment

Template for proposal for XinCheJian

  • done, written, now market it and translate it.
  • in your fucking email.

DFRobot Vending Machine Sponsorship Cooperation Options

PROPOSAL/ONHOLD (MIN LIN TO FOLLOW UP): Vending Machine Donation with us managing the inventory

  • Result:
    • By email: Rick, Min Lin, Paul and Lio: A is the best option.
    • Roger thinks rental is easier, but not strong opinion.
    • Sean: who will decide what goes in under proposal A? What I want probably differs from most; DFRobot would probably cater to a wider, more casual audience. Also, won't a capital investment by XCJ be required to stock it?
    • Kevin: Proposal A can definitely be annoying, but I think it's probably the best thing for us? We should also have a sense of what sells. Proposal B is going to be messy, and will require us to audit DFRobot to make sure that we're making a fair "split". I would lean towards not giving this option. Proposal C is probably the most straightforward. We would need to decide on what we think is a fair rental rate. Any suggestions?
    • Machine is not ready; MINLIN to keep us up to date
    • need update from minlin on our deal/arrangement - paul to follow up - done

This Week's Events

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: Paul (newsletter), CHRIS (WeChat)
  • Presentations
    • Jake Li: chuck - it's a program to make music, violin
    • Zhang Ziwu: Continuously Variable Transmission, its a bike gear, we dont know
    • thomas oberndörfer: openpgp
    • Teacher Huang: physics demos
  • Announcements
    • Intern- hes on vacation for a week, getting a new job,not coming back maybe.
    • t-shirts for sale for 100RMB for non members, 50rmb to members
      • to demonstrate at open house, free gift for 1 year members.

Kids Hack a Day Shanghai

  • Entry level intro to Quirkbot (robots with straws) at 800show
    • Swedish consulate to pay for stuff
    • Arduino introduction at 800 show
    • Open public: 800show to the public
    • 13h00-18h00 (50 kids, 50 parents, 10 facilitators)
    • RICKY got some instructors interested, their fee is 100 RMB / hour
    • Thursday evening Nov. 5th, 19h30-22h30 APPROVED; RICKY to communicate date/time
    • Normally, this should have been only for members
      • workshops that are in the hackerspace need to be members or need to charge for workshop

xcj trademark

  • paul says useless
  • kevin says do it, for 800 rmb just do it.

Problems this Week

    • Hackacadmy had a workshop on at xinchejian on thursday, no announcement or information on the workshop
      • no one objected at the staff meeting (chris)
      • did not include members and included random people but didnt charge money, not cool (kevin)
    • Ram missing from computers in the space, 2 donated computers dead.
      • leo and chris will find out

Hacker scholarship

RICKY/CHRIS: to announce Hacker Scholarship ("Lioship" see below)

The hacker scholarship grant is marketing, propose project, have budgets, mentor, signup as partner, propose timeline, propose budget, 3 months, display at the space, property of the space.


    • any one staff member can sponsor a project
    • create a wiki page on projects (on wiki.xinchejian.com) and send it to the staff@xinchejian.com
    • purchase the components out of the already approved total hacker scholarship budget of 3K RMB (total)
    • reports how the money got spent at the staff meeting weekly
    • fast track limited to first THREE projects
  • PROPOSAL/APPROVED: Fingerprint scan project hardware to be reimbursed
  • Budget for Fingerprint?


  • install Windows computers with BIzspark licenses
    • not installed yet, windows 10.1en


  • CHRIS to setup with DFRobot ordering account -> managers@xinchejian.com
    • AMANDA to change the ordering account email
    • MINLIN: if not, will sort it out with ROCKETS
  • More sponsorships?
    • CHRIS: Altium high-end PCB design (waiting on proposal for licenses - update after CNY);
    • ANDI: potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
    • LIO: Lio is following up with Microsoft, guy is not getting back to him; follow up

Group picture of staff

  • need to print the page, wiki, new website (profile)
    • Amanda to get new picture of staff members \o/

OKRs for Chris