Weekly Staff Meetings/2015-11-17

Staff Meeting Notes 2015-11-17, 20:30 to
Notes: Paul
Staff:  Kevin, Paul, Amanda, Roger, chris
Observers: alec, wang

Thumbs up / Props / Congrats

• Alec helped organize the awesome beer making workshop. chris done the organizing. alec to transfer 2 people to chris.
• second workshop coming soon, 23rd november. this saturday is tentative more info on wednesday morning.

STAFF ISSUES

Brookly Brewery Offers Discount on Beer

• Brookly Brewery Offer XinCheJian members a discount of 20% off on beer.
  • Do we accept it?
  • If we do, how do our members show their membership?
    • we will figure it out later??? pick up a flyer from xcj,

``

• Proposal:
  • A: they offer some cards to XinCheJian, Space manager gives it to members. - chris
  • B: Space Manager makes a card that tells membership duration.

"italki for geeks"

• did not pass

Lioship Project

• done, no investment

Template for proposal for XinCheJian

• done, written, now market it and translate it.
• in your fucking email.

DFRobot Vending Machine Sponsorship Cooperation Options

PROPOSAL/ONHOLD (MIN LIN TO FOLLOW UP): Vending Machine Donation with us managing the inventory

• Result:
  • By email: Rick, Min Lin, Paul and Lio: A is the best option.
  • Roger thinks rental is easier, but not strong opinion.
  • Sean: who will decide what goes in under proposal A? What I want probably differs from most; DFRobot would probably cater to a wider, more casual audience. Also, won't a capital investment by XCJ be required to stock it?
  • Kevin: Proposal A can definitely be annoying, but I think it's probably the best thing for us? We should also have a sense of what sells. Proposal B is going to be messy, and will require us to audit DFRobot to make sure that we're making a fair "split". I would lean towards not giving this option. Proposal C is probably the most straightforward. We would need to decide on what we think is a fair rental rate. Any suggestions?
  • Machine is not ready; MINLIN to keep us up to date
  • need update from minlin on our deal/arrangement - paul to follow up - done

This Week's Events

Wednesday Open Night

• Host (Chinese/English): Chris
• Announcement: Paul (newsletter), CHRIS (WeChat)

• Presentations
  • Jake Li: chuck - it's a program to make music, violin
  • Zhang Ziwu: Continuously Variable Transmission, its a bike gear, we dont know
  • thomas oberndörfer: openpgp
  • Teacher Huang: physics demos

• Announcements
  • Intern- hes on vacation for a week, getting a new job,not coming back maybe.
  • t-shirts for sale for 100RMB for non members, 50rmb to members
    • to demonstrate at open house, free gift for 1 year members.

Kids Hack a Day Shanghai

• Entry level intro to Quirkbot (robots with straws) at 800show
  • Swedish consulate to pay for stuff
  • Arduino introduction at 800 show
  • Open public: 800show to the public
  • 13h00-18h00 (50 kids, 50 parents, 10 facilitators)
  • RICKY got some instructors interested, their fee is 100 RMB / hour
  • Thursday evening Nov. 5th, 19h30-22h30 APPROVED; RICKY to communicate date/time
  • Normally, this should have been only for members
    • workshops that are in the hackerspace need to be members or need to charge for workshop

xcj trademark

• paul says useless
• kevin says do it, for 800 rmb just do it.

Problems this Week

• • Hackacadmy had a workshop on at xinchejian on thursday, no announcement or information on the workshop
    • no one objected at the staff meeting (chris)
    • did not include members and included random people but didnt charge money, not cool (kevin)
  • Ram missing from computers in the space, 2 donated computers dead.
    • leo and chris will find out

Hacker scholarship

RICKY/CHRIS: to announce Hacker Scholarship ("Lioship" see below)

The hacker scholarship grant is marketing, propose project, have budgets, mentor, signup as partner, propose timeline, propose budget, 3 months, display at the space, property of the space.

PROPOSAL/ACCEPTED:

• • any one staff member can sponsor a project
  • create a wiki page on projects (on wiki.xinchejian.com) and send it to the staff@xinchejian.com
  • purchase the components out of the already approved total hacker scholarship budget of 3K RMB (total)
  • reports how the money got spent at the staff meeting weekly
  • fast track limited to first THREE projects

• PROPOSAL/APPROVED: Fingerprint scan project hardware to be reimbursed
• Budget for Fingerprint?

IT

• install Windows computers with BIzspark licenses
  • not installed yet, windows 10.1en

Sponsorships

• CHRIS to setup with DFRobot ordering account -> managers@xinchejian.com
  • AMANDA to change the ordering account email
  • MINLIN: if not, will sort it out with ROCKETS

• More sponsorships?
  • CHRIS: Altium high-end PCB design (waiting on proposal for licenses - update after CNY);
  • ANDI: potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
  • LIO: Lio is following up with Microsoft, guy is not getting back to him; follow up

Group picture of staff

• need to print the page, wiki, new website (profile)
  • Amanda to get new picture of staff members \o/

OKRs for Chris

• dear ricky, please advise.