Weekly Staff Meetings/2015-11-03
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Staff Meeting Notes 2015-11-03, 20:30 to Notes: Ricky Staff: Min Lin, Ricky, Kevin, Sean Observers: Chris
Contents
Thumbs up / Props / Congrats
- LeoYan did a great job organizing the space
- Props to Kevin for taking care of the t-shirts
- Props to Greg/Andi for a prototype of XinConnect
- Chris scored 1.0 for November
STAFF ISSUES
Private Lessons (Make Full Use of XCJ Resources)
"italki for geeks"
see: "Make Full Use of XCJ Resource" email
- Proposal
- XCJ Marketing offer for teaching making skills (promoted XinCheJian website and Wechat)
- Suggested fees: RMB60+/Hour (suggested, can be any hourly rate), 10% of the rate goes to XinCheJian “scholarship” fund
- Open only form members to members
- XinCheJian “Scholarship” fund will be used to back projects that need money.
Lioship Project
- COMPLETED: Sam's fingerprint recognition
- PROPOSAL: Kin's CNC material for testing
- Budget: RMB1100 for materials (aluminium) - bank account / fapiao
- one time aluminium purchase for testing
- CNC can be used by any XinCheJian member
- create account and wiki page for project of CNC
Organization of the space
- PROPOSAL/ACCEPTED: LeoYan applied to staff to have RMB 500 as the budget to buy things to organize space.
- spent a little more 500 (RMB529)
Template for proposal for XinCheJian
PROPOSA/ACCEPTED: create a single one pager that explains what we are looking for in proposal to send to people that want to collaborate
- English
- explain the mission clearly
- set of questions to evaluate proposal
- RICKY and KEVIN: auto-responder on proposal@xinchejian.com
Additional Assistant
- PROPOSAL/APPROVED: find & hire EE fresh grad to provide technical assistance with inventory/electronics/ordering/support/use and doing workshops to teach electronics
- our equivalent to Sean@XINFAB but with an electronics background
- Volunteer: one high school student interested but only free on weekends. Call it "internship". CHRIS to contact him.
- ask Sean@XINFAB if he could do it part-time; need someone with EE skillz
- Satus: interviewed two interns with marketing and finance background.
DFRobot Vending Machine Sponsorship Cooperation Options
PROPOSAL/ONHOLD (MIN LIN TO FOLLOW UP): Vending Machine Donation with us managing the inventory
- Result:
- By email: Rick, Min Lin, Paul and Lio: A is the best option.
- Roger thinks rental is easier, but not strong opinion.
- Sean: who will decide what goes in under proposal A? What I want probably differs from most; DFRobot would probably cater to a wider, more casual audience. Also, won't a capital investment by XCJ be required to stock it?
- Kevin: Proposal A can definitely be annoying, but I think it's probably the best thing for us? We should also have a sense of what sells. Proposal B is going to be messy, and will require us to audit DFRobot to make sure that we're making a fair "split". I would lean towards not giving this option. Proposal C is probably the most straightforward. We would need to decide on what we think is a fair rental rate. Any suggestions?
- Machine is not ready; MINLIN to keep us up to date
This Week's Events
Wednesday Open Night
- Host (Chinese/English): Chris
- Announcement: CHRIS (newsletter), CHRIS (WeChat)
- Presentations
- Jerry 1: robot
- Rex: Starry skateboard
- Jerry 2: robotic arm
- Teacher Huang: physics demos
- Announcements
- Intern and tech assistant recruitement
- Announce and register for workshops (LeoYan Arduino compatible design workshop)
- Show plan for the space and clean space for project
- t-shirts for sale for 100RMB
Kids Hack a Day Shanghai
- Entry level intro to Quirkbot (robots with straws) at 800show
- Swedish consulate to pay for stuff
- Arduino introduction at 800 show
- Open public: 800show to the public
- 13h00-18h00 (50 kids, 50 parents, 10 facilitators)
- RICKY got some instructors interested, their fee is 100 RMB / hour
- Thursday evening Nov. 5th, 19h30-22h30 APPROVED; RICKY to communicate date/time
- Normally, this should have been only for members
Hacker scholarship
RICKY/CHRIS: to announce Hacker Scholarship ("Lioship" see below)
The hacker scholarship grant is marketing, propose project, have budgets, mentor, signup as partner, propose timeline, propose budget, 3 months, display at the space, property of the space.
PROPOSAL/ACCEPTED:
- any one staff member can sponsor a project
- create a wiki page on projects (on wiki.xinchejian.com) and send it to the staff@xinchejian.com
- purchase the components out of the already approved total hacker scholarship budget of 3K RMB (total)
- reports how the money got spent at the staff meeting weekly
- fast track limited to first THREE projects
- PROPOSAL/APPROVED: Fingerprint scan project hardware to be reimbursed
- Budget for Fingerprint?
IT
- Setup the Microsoft Azure BizSpark:
- LIO to do the setup in HK to activate the instances; DONE
- RICKY created an account on Bizspark
- install Windows computers with BIzspark licenses
- Baidu crawler pics up the wrong logo
Sponsorships
- CHRIS to follow with DFRobot ordering account (amanda@xinchejian.com -> managers@xinchejian.com)
- AMANDA to change the ordering account email
- MINLIN: if not, will sort it out with ROCKETS
- more sponsorships?
- CHRIS: autodesk inventor (talk to Amanda for the sponsorship) - we'd want actual license
- CHRIS: Altium high-end PCB design (waiting on proposal for licenses); follow up weekly
- ANDI: potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
- LIO: Lio is following up with Microsoft, guy is not getting back to him; follow up
Future
Improving Members XinCheJian experience
ANDI & GREG
- GREG already built the backend for XinConnect
- place for members to join, signup and post projects
- register to the platform by themselves
- register interest / profile
- backend in Drupal
- RICKY meteor hackathon: CANDRA project (open source)
- RICKY to deploy CANDRA for Xinchejian member presence
Group picture of staff
- need to print the page, wiki, new website (profile)
