Weekly Staff Meetings/2015-11-03

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Staff Meeting Notes 2015-11-03, 20:30 to
Notes: Ricky
Staff: Min Lin, Ricky, Kevin, Sean
Observers: Chris

Thumbs up / Props / Congrats

  • LeoYan did a great job organizing the space
  • Props to Kevin for taking care of the t-shirts
  • Props to Greg/Andi for a prototype of XinConnect
  • Chris scored 1.0 for November


Private Lessons (Make Full Use of XCJ Resources)

"italki for geeks"

see: "Make Full Use of XCJ Resource" email

  • Proposal
    • XCJ Marketing offer for teaching making skills (promoted XinCheJian website and Wechat)
    • Suggested fees: RMB60+/Hour (suggested, can be any hourly rate), 10% of the rate goes to XinCheJian “scholarship” fund
    • Open only form members to members
    • XinCheJian “Scholarship” fund will be used to back projects that need money.

Lioship Project

  • PROPOSAL: Kin's CNC material for testing
    • Budget: RMB1100 for materials (aluminium) - bank account / fapiao
    • one time aluminium purchase for testing
    • CNC can be used by any XinCheJian member
    • create account and wiki page for project of CNC

Organization of the space

  • PROPOSAL/ACCEPTED: LeoYan applied to staff to have RMB 500 as the budget to buy things to organize space.
    • spent a little more 500 (RMB529)

Template for proposal for XinCheJian

PROPOSA/ACCEPTED: create a single one pager that explains what we are looking for in proposal to send to people that want to collaborate

  • English
  • explain the mission clearly
  • set of questions to evaluate proposal
  • RICKY and KEVIN: auto-responder on proposal@xinchejian.com

Additional Assistant

  • PROPOSAL/APPROVED: find & hire EE fresh grad to provide technical assistance with inventory/electronics/ordering/support/use and doing workshops to teach electronics
    • our equivalent to Sean@XINFAB but with an electronics background
    • Volunteer: one high school student interested but only free on weekends. Call it "internship". CHRIS to contact him.
    • ask Sean@XINFAB if he could do it part-time; need someone with EE skillz
    • Satus: interviewed two interns with marketing and finance background.

DFRobot Vending Machine Sponsorship Cooperation Options

PROPOSAL/ONHOLD (MIN LIN TO FOLLOW UP): Vending Machine Donation with us managing the inventory

  • Result:
    • By email: Rick, Min Lin, Paul and Lio: A is the best option.
    • Roger thinks rental is easier, but not strong opinion.
    • Sean: who will decide what goes in under proposal A? What I want probably differs from most; DFRobot would probably cater to a wider, more casual audience. Also, won't a capital investment by XCJ be required to stock it?
    • Kevin: Proposal A can definitely be annoying, but I think it's probably the best thing for us? We should also have a sense of what sells. Proposal B is going to be messy, and will require us to audit DFRobot to make sure that we're making a fair "split". I would lean towards not giving this option. Proposal C is probably the most straightforward. We would need to decide on what we think is a fair rental rate. Any suggestions?
    • Machine is not ready; MINLIN to keep us up to date

This Week's Events

Wednesday Open Night

  • Host (Chinese/English): Chris
  • Announcement: CHRIS (newsletter), CHRIS (WeChat)
  • Presentations
    • Jerry 1: robot
    • Rex: Starry skateboard
    • Jerry 2: robotic arm
    • Teacher Huang: physics demos
  • Announcements
    • Intern and tech assistant recruitement
    • Announce and register for workshops (LeoYan Arduino compatible design workshop)
    • Show plan for the space and clean space for project
    • t-shirts for sale for 100RMB

Kids Hack a Day Shanghai

  • Entry level intro to Quirkbot (robots with straws) at 800show
    • Swedish consulate to pay for stuff
    • Arduino introduction at 800 show
    • Open public: 800show to the public
    • 13h00-18h00 (50 kids, 50 parents, 10 facilitators)
    • RICKY got some instructors interested, their fee is 100 RMB / hour
    • Thursday evening Nov. 5th, 19h30-22h30 APPROVED; RICKY to communicate date/time
    • Normally, this should have been only for members

Hacker scholarship

RICKY/CHRIS: to announce Hacker Scholarship ("Lioship" see below)

The hacker scholarship grant is marketing, propose project, have budgets, mentor, signup as partner, propose timeline, propose budget, 3 months, display at the space, property of the space.


    • any one staff member can sponsor a project
    • create a wiki page on projects (on wiki.xinchejian.com) and send it to the staff@xinchejian.com
    • purchase the components out of the already approved total hacker scholarship budget of 3K RMB (total)
    • reports how the money got spent at the staff meeting weekly
    • fast track limited to first THREE projects
  • PROPOSAL/APPROVED: Fingerprint scan project hardware to be reimbursed
  • Budget for Fingerprint?


  • Setup the Microsoft Azure BizSpark:
    • LIO to do the setup in HK to activate the instances; DONE
    • RICKY created an account on Bizspark
  • install Windows computers with BIzspark licenses
  • Baidu crawler pics up the wrong logo


  • CHRIS to follow with DFRobot ordering account (amanda@xinchejian.com -> managers@xinchejian.com)
    • AMANDA to change the ordering account email
    • MINLIN: if not, will sort it out with ROCKETS
  • more sponsorships?
    • CHRIS: autodesk inventor (talk to Amanda for the sponsorship) - we'd want actual license
    • CHRIS: Altium high-end PCB design (waiting on proposal for licenses); follow up weekly
    • ANDI: potential lead at Google, no pitch yet (cheap-mobile-for-India guy that is very keen to help hackerspaces)
    • LIO: Lio is following up with Microsoft, guy is not getting back to him; follow up


Improving Members XinCheJian experience


  • GREG already built the backend for XinConnect
    • place for members to join, signup and post projects
    • register to the platform by themselves
    • register interest / profile
    • backend in Drupal
  • RICKY meteor hackathon: CANDRA project (open source)
    • RICKY to deploy CANDRA for Xinchejian member presence

Group picture of staff

  • need to print the page, wiki, new website (profile)

OKRs for Chris

Template:DEFAULTSORT 2015-11-03