Weekly Staff Meetings/2015-09-08

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Staff Meeting Notes 2015-09-08, 20:00 to 21:00
Notes: Ricky
Meeting Organizer: Ricky
Staff: Ricky, Paul, Kevin, Lio, Roger, Freda, 
Late: Amanda, Andi
Observers: Chris, Sean


  • KEVIN: External LCD screen to advertise with XinCheJian slideshow!



  • OK


  • First week

Staff membership

Membership & Cash

Box Rental


Roles to prepare information before the meeting:

Support Staff Manager Update

Manages Support Staff: RICKY: mostly interns, we want more interns, make intern program more regular

  • Patrick Lambert decided to not take the internship

Treasurer Update


Corporate Workshops



  • ANDI to give video to KEVIN: upload the video on Youtube

This Week's Events

Wednesday Open Night

  • Host (Chinese/English): LIO
  • Announcement: PAUL (newsletter), AMANDA (WeChat)
  • Presentations tomorrow
    • Commercial pitch talk: NOT OK TO TALK IF PITCH: Microduino (Arduino clone)
    • teacher Huang demo of 5 or 6 physics
    • Chris & partner wireless charging suitcase: "making of" (only if making of)
  • Announcements
    • Hacker Scholarship (the Lio Fellowship), separate post
    • workshops

3d modeling workshop & printing Friday September 11th and Sunday 13th 3d printer

  • Next Friday: Cura & design software fusion 360
    • Amanda led workshop
    • RMB200 workshop per person, half (RMB100) to XinCheJian
    • Announcements to be done with the help of CHRIS
    • members only event

Sunday afternoon 1pm to 3pm: processing workshop

  • Lei, student interaction design institute in France
  • Processing

Maciej's Design Thinking Workshop

  • Saturday 1pm to 3pm: workshop
  • Gets your hand dirty
  • 150RMB (member), non-members (200RMB)

Hacker scholarship

RICKY/CHRIS: to announce Hacker Scholarship ("Lioship" see below)

The hacker scholarship grant is marketing, propose project, have budgets, mentor, signup as partner, propose timeline, propose budget, 3 months, display at the space, property of the space.


    • any one staff member can sponsor a project
    • create a wiki page on projects (on wiki.xinchejian.com) and send it to the staff@xinchejian.com
    • purchase the components out of the already approved total hacker scholarship budget of 3K RMB (total)
    • reports how the money got spent at the staff meeting weekly
    • fast track limited to first three projects


  • Setup the Microsoft Azure BizSpark:
    • LIO to do the setup in HK to activitate the instances
    • RICKY help with the MIcrosoft Azures cloud services


  • CHRIS: DFRobot vending machine, make proposal (talk with KEVIN)
    • this could also get useful - is it a donation?
    • get a commission from them or space rental?
    • can we sell stuff our own stuff?
    • planning their October
    • CHRIS to follow with DFRobot ordering account (amanda@xinchejian.com -> managers@xinchejian.com)
    • future workshop Insectbot
  • more sponsorships?
    • ANDI: potential lead at Google, no pitch yet (cheap mobile for India guy that is very keen to help hackerspaces)
    • LIO: Lio is following up with Microsoft, guy is not getting back to him

Future Events

Other Events


  • 2min Film festival using mobile camera at Shanghai Tech - September 19th (unannounced)
    • announce a film workshop
    • first day script writing, storyboarding, shooting
    • CHRIS to learn from their mistakes and do a better one
  • Barcamp - October 26th at a beautiful location (NYU Shanghai)

Mitch Altman

  • second week of October (see Noisebridge page)

Maker Carnival

  • Shanghai Maker Carnival - October 17th, October 18th
    • announcement made at XinCheJian
    • CHRIS is acting as liaison with Shanghai Maker Carnival, filled in the form
    • Paul & Sean would be interested to go
  • ANDI to upload the video from 2014

Past Events

Open discussions

XinFab collaboration

  • PROPOSAL/ACCEPTED: XinCheJian + XinFab: two posters next to each other (one-liner + pricing)
    • CHRIS to print the v4 version; ANDI to do the follow up with DANNY

Improving Members XinCheJian experience

Andi & Greg

  • Forum for XinCheJian (members)
  • has some social network features
  • Greg is a developer
  • ANDI to finalize and send it to CHRIS
  • Communicate the survey to KEVIN to get an opinion (CHRIS to keep him updated)
    • There are WeChat surveys
    • Also SurveyMonkey

XinCheJian Goals

Rules & Regulations

Makers profile

  • ALL: create wiki page for our ourselves
    • for alumni members
    • for past members
    • for profiled members
    • KEVIN to profile LIO


  • business visa
    • invitation letter
    • one year, maximum stay 60 days
    • French citizens need to fly back to their own country (tourist visa)


  • t-shirt design with XinCheJian logo: 20 to 25 RMB, sell for 50 RMB
    • KEVIN: sent t-shirt design, consensus seems to be design #1 is selected

pricing for workshops

  • parts list of payment, time spent to prepare
  • four drones workshops already done, conflicts in the past
  • just ask for the breakdown, that is published (parts & instructors & time)Template:DEFAULTSORT 2015-09-08