Weekly Staff Meetings/2015-07-28

Staff Meeting Notes 2015-07-28, 8:15 PM to 9:15 PM
Notes: Ricky
Meeting Organizer: Ricky
Staff: Min Lin, Ricky 
Late Staff: Andi
Interns: William, Kevin
Observers: Lio

Props

Applause for below

Bouncer tracking mac address with bouncer system (you need to be registered to use XinCheJianMembers)
Congrats on the labeling system for the storage boxes
ANDI (and interns for printing it) made the poster with tagging instructions
William Kim for last day of internship, good job!

STAFF ISSUES

tracking storage boxes

Junk Pile

1 more day to claim
Final date: 29 July 2015 - JUNK WILL BE TERMINATED
Prioritize pile and throw things we KNOW should be thrown away on Thursday
Do something with the junk to do cool hackathon or set it on fire

Membership

Box Rental

Need to think of a system
- Restate: 30 RMB / month
- track who paid and who didn't (with the bouncer system?)
- in the meantime, keep manual system working: track down who has which box? free the box or collect rental fee

Roles

Roles to prepare information before the meeting:

Support Staff Manager Update

Manages Support Staff: RICKY and SEAN: mostly interns, we want more interns, make intern program more regular

Proposal: Interns can take on many of the tasks that we've had in mind for a full-time position at XinCheJian in addition to providing a valuable service to the community by providing entry-level work experience to high school and college students. With that in mind, we should create a benefits package for interns to create an incentive for them to join and work seriously towards the space benefits

PROPOSAL: incentives for interns that are committed to 100+ hours in minimal 5 hours/day:

manager day-to-day
clear set of measurable OKRs
free membership for the duration of the internship + 1 month after internship
recommendation at the end of internship (blog post, LinkedIn, email)
reimbursement of 10 RMB for transportation per day
referral for level 2 internship with our partners and sponsors (ex: DFRobot)
help at least complete one physical computing project presented to the community

Treasurer Update

Responsible for finances

PAUL (gatekeeper) and FREDA

Finances

Financial status: update google spreadsheet. Updated by William.
William to grant access to finances spreadsheet and explain to update it

Communication

Communication - Responsible for managing PR, inquiries, representing the space, etc: LIO, AMANDA: No updates

Wednesday Event Manager

Wednesday night event manager: AMANDA, PAUL

Corporate Workshops

Corporate workshops

MIN LIN: no promise, but will try to prepare something for next week
Need more marketing material

Recruitment

Postponed for next week

Next generation: Staff, Members, Interns, Employees, Partners, Corporate customers (workshops)
Should we protect ourselves against liability (insurance)?
Should we have one or two persons?

APPROVED AT THE MEETING/CONFIRMED: we want to have a paid employee hired in the next month

Hanyon Wu (junior software developer, speaks Italian/English/Japanese/Chinese) dropped out due to more interesting internship

Space

Marketing

Goal: Introduce Xinchejian to public
Kevin Yu continues working on it.
William to give Arduino workshop video to Kevin

This Week's Events

Wednesday Open Night

Host (Chinese/English): Ricky & Kevin
Makers night (8pm and on): Ricky & Kevin
Announcement: ???

Thursday Night

Ricky we'd like to having XPRIZE meetup in XinCheJian: Thursday evening
PROPOSAL: non-profit, community-oriented, non-commercial, technology events can be opened to all
Alternatives: Hero Center and EF
Robots meetup might be conflicting?

Arduino Workshops

Given by our new intern, Yu Sun
Three consecutive Arduino workshops in Chinese (Arduino I, Arduino II, Arduino III)
Sunday morning 10am: July 26th, August 2nd, August 9th
One event completed
Focus on high school seniors and university sophomores with interest in Electronic Engineering
Uses the DFRobot Arduino Kit, requires XCJ membership

Hacker scholarship

PROPOSAL: any one staff project can sponsor a project and purchase the components out of the already approved budget
- do the least process possible, don't have a committee decide, use trust in the staff member
- report how the money got spent at the staff meeting

Future Events

Design Thinking

need update

workshop leads proposed: Simone and Azure
PAUL will follow with a date next week (still need
Design Thinking: workshop for designers (half-day, details need to be worked out)

Pernod-Ricard Workshop