Weekly Staff Meetings/2015-02-03

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Staff Meeting Notes 2015-02-03
Attendance: Lucio(half), Amanda, Lio, Berni(half), Andrea, Teacher Huang, The Kid

Welcome teacher Huang

  • "Xinchejian is Li David? Not anymore."
  • "Translation problem"
  • "Many tools are not available"
  • "Make stuff together? Not happening"
  • "System to let people look up old projects, information"
  • "Giving lectures at other places"
  • "Two categories: 1. present innovation projects; 2. educational purposes"
  • "Import projects from abroad and translate to Chinese"
  • "Not enough volunteers to show people around"
  • "Try: I come here and try a few things" OK!
  • "Many small companies don't know how to do stuff. We can help them."


  • TEACHER Huang to bring some missing tools into XinCheJian
  • TEACHER Huang to help people realize their projects
  • AMANDA to help organize some workshops for Teacher Huang
  • TEACHER to send us an explanation of his proposals


  • Valentines Day
  • They pay for an event
  • Tools
  • Decide as soon as possible

Bosch Competition

  • Edward and Qichen to donate 50%! (wooo)
  • Xinchejian needs to issue fapiao WHO

Urban Planning Museum - Hackerspace Demo

  • Xinchejian needs to provide projects
  • 1 March - 19 April
  • AMANDA to find out the details

Jing'an Activity Center

Feb 4 -- Workshop

  • Badge soldering - Amanda or Lio to run it
  • Insectobot - Lutz

Xinchejian Meeting and Party

Trying to think about goals for 2015.

  • Party scheduled March 26
  • We want to get more responses from the community

Who is XCJ Staff? / How it is managed?

  • We should have a clearer board to show who the staff is
  • Put the information on pictures volunteers -- on the wiki
  • Explain who we are, and how Xinchejian works
  • (But we're an anarchist, autonomous collective...)
  • ANDREA: Make a board to show staff.
  • AMANDA: Make a board to show general rules (how the space is run)

Transparency for Finances

  • Should XinCheJian try to show all of its finances.
  • What about rent? Are we allowed to disclose the rent? KEVIN to ask Bob
  • Berni: only positive/negative
  • AMANDA to put the info on the wiki?
  • LIO suggest to create a fund for "future", put X amount in the fund every month (this is by name only; will make our balance sheet more sane by having less "profit")

Proactive on holding Advanced Workshops

  • EDWARD ??
  • LUCIO ??
  • Interested in advanced more professional workshops, finding experts
  • Examples: Lathe, CNC, Welding
  • Need more Workshop managers?
  • Goal: To get people (our ideal members) to find us, join us.
  • How to make the XCJ like it was when we joined.

Wednesday Open Houses -- Raise the quality

  • No quality screening...
  • How to improve quality / control
  • Best of talks series (monthly basis)
  • Some sort of polling / voting
  • Accumulate good talks -- and then do a best of (at the end of the month / year)
  • Film the talks
  • Concern about bad audio...
  • Staff will start to take notes on best talks.
  • Need to take contact details of all presenters!

Events, event calendar

  • Better Calendar System (Google is blocked) LIO: Outlook?


  • More sponsorships -- more than 4 companies?
  • It seems like people 10 sponsorships -- seems ok
  • 1 year - If we can do more than one year
  • Microsoft: LIO to follow up... Again...
  • BMW: did not pay, has been two weeks. LIO to follow up.


  • Replying to media -- want us to do a better job of building this
  • Maintaining media relationships
  • TODO: Create a PR Resource File
  • Google Doc: Media relationships
  • Rules around this? Need to understand who gets access?


  • LIO: roborace was cool, do it again
  • TEACHER: can invite people to international competitions
  • Prizes: More money, will drive more people to participate
  • Example: Sparkfun -- 1 year competition
  • Possibilities: Open source air purifier competition
  • TEACHER & LIO: organize competition

Active Projects -- Better Promotion / Group Building

  • All the weixin boards are full!
  • Project of the Month (POTM)

Project based Kickstarter / Donation -- Finances / Transparency

  • Badges -- For donations
  • Project Teams - Example: Air Purifier Teams
  • Seems like people willing to put money to support projects and tools
  • Should think of how to harness this interest
  • Need "kickstarter for workshop/tools/projects"
  • Using OpenTilt?

Projects: Idea: Awesome Foundation

  • BERNI: Get a bunch of people together -- to donate some money to help one project

Project Corners - Showing projects that are in motion

  • People take over a part of the space; ANDREA to drive

Marketing - expanding reach

  • Reaching out to factories RICKY


  • Lucio to pay now. Final counting after tax calculation.

Roger's stuff

  • Some is for future workshops
  • Need to clean up / install / setup / store / throw? AMANDA to contact him/organize workshop