Weekly Staff Meetings/2014-10-14

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Date: 2014 10 14 / Oct 14, 2014
Attendance: Lio, Amanda, Lucio, Paul, Andi, Kevin, Roger?



  • Everything on their side.
  • Just waiting on them
  • LIO will ping weekly


  • Lio - no news from manager either; will call tomorrow


  • INVOICE sent and processed; MIKA will check the account


  • Lio toured Lynn@matlab and interested in sponsorship; LIO to ping weekly


  • We should make that monthly
  • Rent: MIKA no auth to make bank transfer; PAUL to ask Edward
  • Paul gave the chop to Mika

Accountant fee

  • Accountant wants 500, AGREED
  • To be paid for the year, paying the diff for the next part of the current year
  • EDWARD why did we change the tax system? A: clients want VAT invoice, small business can't issue
  • Can we go back to small business? NO.


Number of members

  • As of 14 Oct 2014: Active ~70
  • AMANDA to give staff access to i200.cn: Lio got the pw

Membership IT System

Old Membership System

  • LUCIO: Will make a chop - two weeks ago

REMINDER: Passports for everybody, sell's for the membership at maker carnival



  • Was in XCJ once; will be in P2 in the future


  • Oct 25th

REPEAT everybody must be member

Shanghai Library

  • Asking for workshops; overdue
  • LUCIO, LIO: keep
  • ROGER can do farming workshop every 3 months

Internet the "d" thing

  • PAUL, LIO and EDWARD to work this out, still



  • AMANDA paid, to take from Alipay DONE


INTERMEZZO no memberships in return for goods/services. we don't give memberships for workshops, get your money, pay your membership

Maker Carnival - OCTOBER 18-19

  • LIO confirmed will do spaghetti bridge: Saturday 15:30


  • Roger says we need shelves, can't unpack
  • ROGER sent email to staff, IKEA shelves; expensive.
  • AMANDA to check Taobao for shelves, ~4,2m x ~2m x ~0,3m
  • Those are display shleves to put next to the main door.

Space Manager

  • Many months overdue
  • Makergate - did not agree to fill in the form
  • Haier - did not fwd the agreed on quote
  • Amanda "If I don't agree, I won't do it"
  • Wants to step down as Space Manager
  • Start looking for a new Space Manager
  • Lucio "Next Space Manager should not be staff"
  • "amanda@xinchejian.com" stays the Alipay


  • Amanda to deal with it and tell us by the 21st


  • Need to pay the rent; We are going to pay by this week, Edwards do it.
  • We exchange the singapore dollars, Freda needs to do it y next week. amanda tells this to freda
  • Somebody wanted to rent the space for testing tools, 3 hours x 2 afternoons. Amanda quoted 2x1500 RMB.
  • They also asked XinFab. Must sync with Lucio.

Machine room

  • Need monthly trainings
  • Include it into regular membership?


  • freda to find out what makes us different from other hackerspaces.

Amanda to Report back on Quitting as space manager

  • Tuesday 7th October.
  • also does space managers fees need to be adjusted
    • Amanda to send a breakdown in members and workshops month to month


  • we bring stuff there
  • Lio here at 6 on wednesday with a van for the sofa and arcade
  • lucio bring 1 3d printer


  • the deal is 1 work shop per month on the 3rd sunday of each month.
  • Can they give us invoices?
  • Roger 1 workshop every 3 month (once a season)
  • Sounds like we can do it.
  • We need someone in charge of Shanghai Library
  • Amanda is on it for the next few months
  • 3d modeling is coming up (october)
  • lucio on november
  • roger in december
  • if less than 5 people we cancel the workshop


  • insect bot 25th saturday, at afternoon, kids frendly
  • Workshop of jingan activity center, happening on saturday morning, run by sean of the quadcopter, we get 3000.


  • Ayi she comes 2 times a week, she passed by this morning
  • ask to Lio about ayi


  • we are invited at an electronic exhibition, CIE.
  • Is november 6 to 8
  • another thing from amanda
  • Monday - Robots
  • Tuesday - Staff + drones every other night+
  • Wednesday - Open Nights
  • Thursday - Polymorph, Interactive media arts
  • Friday - Amanda do it when she likes it.


  • Lios "sofa king awesome"
  • Paul's and Simone's projects
  • Henry's remote controllers
  • Rocky's Open Glass
  • David's Airbrella (Amanda to send contacts to andi)
  • Jerry's social scarf (Amanda to send contacts to andi)
  • Aaaiiirrr filter


  • Paul there all the time
  • Amanda Sunday from 13 till the boxing
  • Lucio will help
  • Kevin is sunday morning from 10 till 14.
  • Simone's
  • Roger on saturday
  • Paul to ask lio to rent a van for saturday morning
  • it closes at 5pm
  • friday in the afternoon
  • be sure xinfab is close to xcj

MAKER CARNIVAL Stuff to sell

  • soldering badges
  • nelson charger


  • call for volunteer on ALL MEDIA
  • Wechat Jiaqi
  • Weibo Amanda
  • Andrea to send line to amanda


  • Henry
  • Amanda has 3
  • Amanda gonna host
  • Lio makes the newsletter, amanda sends info's to lio


  • Amanda to write down on the wiki what intern should do.
  • Amanda finds intern
  • Free membership, free access to workshop (materials excluded), letter of reccomendation
  • english&chinese, minimum 3 months, Kevin writes the base line for the intern.