Weekly Staff Meetings/2013-05-14

* Date           : 2013 May 14
* Location       : XinCheJian
* Scheduled Time : 20:05
* Staff Present  : Min Lin, Valentin, Lucio, Freda, Kevin, Paul, Ricky (!)
* Others Present : 

Wednesday Talks

• Oculus Rift

DF Robot - Mika issue

• Min Lin spoke to Ricky Ye
• DF Robot is not directly involved -- it's
• DF Robot assembled the board, didn't know the final product
• DF Robot doesn't sell it.
• Lucio notes that Seed Studio is very stringent about copyright rules
• Guy from Beijing hackerspace agreed and apologized on Weibo
• OK - more or less ok now.

Policy Stuff

• Need to chase with JIMMY
• Terms of service, membership agreement
• It's important
• JIMMY still need to research

Laser Cutter

• Sophia gave help to get it sorted this week
• Will see if company follows through

Xinchejian Interns

• Ricky followed up, but no response
• JIMMY intern wrangler - following up where Ricky left off
• Interns in 2 weeks
• Waiting on company registration

Website and Membership Card System

• Waiting on Edward
• Waiting on
• Viewing the machine. It is rental.
• 4 rmb per card, no minimum
• How to get everyone -- Registration
• Server?

Shanghai Library Design Studio

• David - He's going this week

SPACE ISSUES

• Hearing from the grapevine that everyone wants a piece of our space
• Sounds like we really need to consider moving?

Company stuff

• Money transferred, and frozen for 3 months
• Should be ok

Space Insurance

• Space insurance --
• KEVIN - Will ask friend about space insurance

Accounts

• Min Lin - Only a few months of rent
• David - Needs to chase on stakeholder money
• RENT - David - needs to brief on payment plan
• MIN LIN - has to finish up accounts

Make+

• 8 projects
• 40 people roughly, 5 people per group
• Estimate 25-50% to come to space
• 1-on-1 mentoring with David, Valentin
• Sunday - each group talked about their project
• Killed one project - one girl, theater with robots
• May 16 - canceled
• May 30 - big meeting
• Sunday afternoon? - OK if it doesn't affect workshops

Movie Night

• Gunbusters

China 100k

• Min Lin - Still waiting for a reply

Nanjing Kids

• Min Lin - Still following up

Hackathon - Xinchejian?

• Japanese Insurance company
• Decided tomorrow
• Hackathon around cars
• End of June - weekend
• Expecting 80-100 people
• Charging 20%
• Potential locations M50, RedTown
• Notes - Hackathon last weekend, plant that can talk about weather

Workshop Updates

• Last weekend - Film Workshop
  • Abysmal turnout - Nobody came

• Ihan Workshop
  • 3 people signed up
  • 320 RMB
  • Need to keep promoting...
  • May need to cancel...

Plio Robot Dinosaur Stolen -- Cameras

• Paul notes was stolen (again)
• SUGGESTION: Get the cameras to work?...
• Paul and Lucio to work on it

==Space Opening / Closing==
* Thursday -                  |  Sophia, Lucio Evening
* Friday   -               |   Evening
* Saturday - Freda Morning     |
* Sunday   - Lio Morning       |  
* Monday   -                   |  Euccas Evening

(last week)

• ACTION: Create a "Terms of Service / Membership" for Xinchejian members
  • This should be a standard, and accepted by all members of Xinchejian during registration
  • KEY IDEA: Unless expressly stated by the member, all projects are assumed to be covered by CREATIVE COMMONS - NON-COMMERCIAL - ATTRIBUTION license.

• ACTION: Create a "Partnership Document" for official Xinchejian partners
  • This should be a standard document. Signatures required for official partners.
  • KEY IDEA: Avoid companies taking advantage of the work / IP of Xinchejian members. They should attribute ideas to Xinchejian and the specific member. If the work is commercial, expectations are to offer some help to the community.

XINCHEJIAN POLICY - Membership - Terms of Service

• Goal is to create a document
• Handle damages and liability
• Will be incorporated into new website / membership system
• JIMMY will do research on terms and conditions at hackerspaces
  • Recommended to look at www.hackerspaces.org

---