Weekly Staff Meetings/2013-05-07

* Date           : 2013 May 7
* Location       : XinCheJian
* Scheduled Time : 20:05
* Staff Present  : Min Lin, Valentin, Lucio, Mika, Jimmy, Freda, Kevin, Lio, Edward
* Others Present : 

DF Robot and copying of Mika's invention

• DF Robot is selling a kit for a concept that was originally created by Mika at Xinchejian
• DF Robot said it got the idea from the Beijing Hackerspace
• The original concept is from Mika

• ACTION: Xinchejian Staff should follow up with Rockets at DF Robot
  • MIKA to write email
  • Goal is to get acknowledgement for original concept from Mika
  • We hope Rockets will understand what happened and to support Xinchejian

• ACTION: Create a "Terms of Service / Membership" for Xinchejian members
  • This should be a standard, and accepted by all members of Xinchejian during registration
  • KEY IDEA: Unless expressly stated by the member, all projects are assumed to be covered by CREATIVE COMMONS - NON-COMMERCIAL - ATTRIBUTION license.

• ACTION: Create a "Partnership Document" for official Xinchejian partners
  • This should be a standard document. Signatures required for official partners.
  • KEY IDEA: Avoid companies taking advantage of the work / IP of Xinchejian members. They should attribute ideas to Xinchejian and the specific member. If the work is commercial, expectations are to offer some help to the community.

XINCHEJIAN POLICY - Membership - Terms of Service

• Goal is to create a document
• Handle damages and liability
• Will be incorporated into new website / membership system
• JIMMY will do research on terms and conditions at hackerspaces
  • Recommended to look at www.hackerspaces.org

XINCHEJIAN POLICY - Using Xinchejian Name

• KEY RULE: Members / Staff planning to use Xinchejian in an event or publication must send an email to staff and stakeholders.
  • This is to prevent misuse of Xinchejian

Laser Cutter Problems

• Alignment problem
• Lucio needs help to get it fixed
• Company has not been very helpful.
• Lucio needs a Chinese speaker / writer to handle correspondence with Chinese company
  • Lucio will announce at next week's Wednesday meeting (Wed May 15)
  • Edward will look into this if he has more time

Xinchejian Interns

• DECIDED: Xinchejian can't afford paid interns
  • Concordia guy, 6m internship guy - 3000 RMB / month (too much)

• JIMMY is appointed to be INTERN WRANGLER
  • Valentin will support
  • Jimmy is responsible for hiring interns and all associated paperwork

Make+ Program

• Event took place last weekend (Sunday May 5)
• Roughly 40-50 people showed up. Many walk-ins, not registered people.
• Overall, sense was that this was higher than expected turnout.

• ISSUE: Make+ sponsorship?
  • Looks like free membership for 3 months was promised
  • Requirement is that the teams teach a workshop
  • Workshop is supposed to essentially "pay" for their memberships

• Conclusion is that Xinchejian Staff want to be supportive
  • Staff consensus is that this is a worthwhile experiment
  • We want to support Sophia

Machine Room issue with Good to China

• Good to China employees got access to machine room through Susan.
• This is a violation of Xinchejian Machine Room Rules
• KEY CONCEPTS:
  • Use of Machine Room is limited by Xinchejian membership, machine room training, and liability waiver
  • People who do not have all three are not allowed to use the machine room

Xinchejian Website

• Done but...
• Needs Chinese translation
• Jimmy's new intern will do this
• ACTION: EDWARD and JIMMY will work together on integrating subscription system this week (roughly)

Congratulations

• Mika's project on W+K display

Shanghai Library Design Studio

• Xinchejian asked to put on a small maker fair at end of May?
• ACTION: JIMMY to talk to David to talk about it next week

SPACE ISSUES

Rent - What's the story?

• ACTION: MIKA or EDWARD to talk with David Li
  • Understanding rent at W+K situation
  • Are we paid? What's the situation?

Potential Space - Shanghai Government Hackerspace

• Lots of space. Is it a fit for Xinchejian?
• Opportunities?

Potential Space - New Location at Changping Lu

• JIMMY to take another look
• Lucio - Not a fan. Environment not great.
• Need to get a quote on price and size

UPCOMING EVENTS

Movie Night Friday (May 10)

• Evangelion 3.0

Proposed Event: China 100k

• Wednesday May 8 - 9 minute presentation

• Thursday - June 20 7-10 PM
  • 3000 RMB / night (3 hours) for space rental
  • 3000 RMB for Weibo + inclusion in email

• • Lucio - It's important to think about our partnerships, not becoming commercial
  • Consensus - We'll decide case by case.

Proposed Evnet: Nanjing Kids Coming to Xinchejian

• Proposed Event: July... Nanjing kids with parents do workshops
• MIN LIN is responsible
• Proposed workshops
  • Line Follower
  • New Insectbot
• Proposed Costs
  • MIN LIN will write a proposal
  • Require minimum number of signups and minimum payment
  • Suggested price is 500 RMB per person, minimum 15 people. Discount possible.

Space Schedule

• Wednesday - ?
• Thursday - ?
• Friday - ?
• Saturday - Open: Freda, Close:
• Sunday - Open: Freda, Close:
• Monday - ?

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