Weekly Staff Meetings/2012-09-18

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* Location       : XinCheJian
* Scheduled Time : 19:45
* Start time     : 20:18
* End time       : 21:00
* Staff Present  : Kevin, Mika, Min Lin, Valentin, Ricky, Lio, Edward, Freda
* Others Present : Sherry, Spencer

Please organize the tasks under the proper headings

Accomplishments and LAST WEEK reports (events and activities)

  • First swarm robot workshop
    • Overall Rating:
    • 10 attendees: 3 kids (2 Chinese, 1 expat), 4 women (3 Chinese, 1 expat), 3 men (2 Chinese, 1 expat)
    • Lessons Learned: need 1.5 hours more
    • Cost and revenue split
    • PROPS(Spencer, Lutz, Sunny, Lio) for hosting the swarm workshop
    • PROPS(Min Lin): for promoting the event
    • PROPS(Edward): for sourcing the parts
  • Paul: published the hackaday video on Youtube...
    • PROPS(Paul): Hackaday Video 201207
    • TODO(Paul): stats from the video
    • TODO(Paul): put the Youku version on the website
  • Shanghai Talk Magazine 201207
    • CHANGED to Mr Octopussy.. Ready! new review of article.
    • DONE(Paul) to write Arduino control article (RGB LED, Arduino kit)

Urgent planning (upcoming week)

  • Plan the space with other neighbors
    • TODO(Kevin): come up with a shortname for the space for suggestions - ask group mailing list maybe?
    • TODO(Roger & David): review and explain the joint proposal G2C
    • TODO(Kevin): will go to the meeting and hear what's going on
      • is this something we want/have to join?
      • why is XinCheJian/hackerspace not mentioned when the workshop is presented to visitors?
  • TODO(Paul): newsletter Weekly_Update_19_September_2012 needs translation (sherry? jia-qi?)
    • need details for the events if you want them advertised
    • TODO(MinLin): do the event pages for the following events so that Paul can follow up
      • makers pictures (old description to be copied)
      • member orientation (Ricky needs to follow up, find something to build)
      • sketchup workshop (Rockets to follow up)
      • arduino workshop (dates to be decided)
    • Announce Jobboard at the Wednesday evening
    • Announce film and robots competition
  • open/closing scheduling changes/updates
    • Paul away 24-29 September (Beijing Design Week @ cMoDa..)
    • TODO(Lio): someone to cover newsletter (September 25th)
    • TODO(Lio): someone to cover Wednesday (September 26th)
  • Maker picture Thursday September 20th evening
    • TODO(David & Lutz): maker profile photography - where's the announcement?
  • New Members Orientation: Friday Sept. 21st
    • TODO(Spencer & Freda): prepare for the event and advertise it to the new members (check the members spreadsheet)
    • TODO(Ricky): spreadsheet access to Freda and Spencer
    • Free beers, soft drinks and chips
    • Group making activity
    • Announcement for new members
    • use video, schematic, livecast, etc
    • TODO(MinLin): buy the batteries for the ALF (last time did not have it in stock) - for 20 (at cost)
  • SketchUp workshop - Sunday Sept. 23rd
    • TODO(Rockets): hosting the workshop
    • TODO(Min Lin): online promotion
    • DONE(Valentin): make sure 3D printer is working
    • TODO(Lio): create a special login account on the computer for 3D printing to secure the printer

Monthly planning

  • Arduino Workshop
    • 3 days intensive workshop during national holiday?
    • Difficult to get people the before National Holiday
  • National holiday
    • TODO(all): decide on the schedule for the national holid
    • Lio, Mika, Edward (working), Ricky, Min Lin, Spencer, Valentin (new members)
    • invite other members to join
    • opening the space during the daytime
  • 3D printer assembly workshop
    • 2 days during national holiday
    • TODO(Min Lin): need to confirm with Rockets, decide on the date for the 3d printer workshop
    • TODO(Stephany): decide if can help with this workshop
    • TODO(all): 5 kits to shipped, assembled by XCJ for the Makercarnival (2 days for one person)
    • Lucio (Spencer's friend) would sign up for the workshop...
  • 3D Printing workshop
    • for people already know how to use 3D design software, follow the workshop to design and print out an object with 3D printer
    • TODO(Valentin & Stephany): Usage rules and instructions, prices (tomorrow with the scale), reservation system
    • TODO(Valentin & Stephany): to draft out the prices for 3d printing workshop
    • TODO(Lio): suggestion to put a power lock on the 3d printer
  • Maker Carnival Shanghai - November 2nd to 4th (Friday - Sunday) @Shanghai Youth Creative Week (Century Park, Pudong). Lead: Min Lin
    • Exhibition, hackathon, workshops, guests from abroad
    • Latest update
      • possibly very small because we have a lot less space than before
      • Mitch tweeting about this
    • TODO(Kevin): Cooperation: techyizu has maybe some budgets for the Maker Carnival... follow up with the team
    • Projects selection: need at least 40 projects in total
    • Workshops: at least 10 with material (to get sponsorship)
      • TODO(DFRobot): Soldering
      • TODO(Edward): ALF (show off useless machine)
      • TODO(Mika): LED heart (to be confirmed)
      • TODO(Paul): Joule thief
      • TODO(Lutz&Spencer): Swarm robots
      • TODO(SunnySr): squishy circuits
      • TODO(David): Ardublock
      • TODO(???) Sell DIY kits, t-shirts []
    • TODO(Mika, Yihan, Valentin, Angie, Freda): LOGO, sticker, t-shirt, posters, event flyer, logo pin, hackerspace passport, SH maker faire stamp, workshops stamps
      • DONE: Got logo from Beijing Maker Carnival, Wenwen from DFRobot will modify it for SH Maker Carnival

Long-term or ongoing follow up

  • Corporate entity
    • TODO(David): report on status of corporate entity
  • XCJ Barcamp 2012 recap
    • TODO(Kevin): do post recap on blog - use Ricky's Google+ as a starting point, use Ihan pictures, videos
    • TODO(Rockets, James, Ihan): Upload videos (Rockets, James, Ihan)
  • Microsoft sponsorship
    • TODO(Lio): will ask about (goal is to recruit employees)
    • Proposed Price: 2718 RMB / month
  • The space is the project
    • WIP(Min Lin) : add parts prices
    • TODO(James): rails are in: buy material, install rails (reimbursed by XCJ)
  • WISS International school wanted workshop (Analog Line Follower)
    • DONE(MinLin): take the lead - contacted WISS waiting for reply
    • TODO(Min Lin): reply to WISS and fix the date
    • Hosting ALF and Swarmbot workshops (can also go to WISS to do it, if space is a problem)
    • 40 students of 15 years old (can be divided into sub groups)
    • 80 RMB per head per workshop (this is the price I told them) / 200 RMB Swarmbot
    • Weekday only (Friday is preferred)
    • From 9:30am to 2pm (preferred)
    • We need 3~4 people to handle this
    • Need volunteer to host the workshops
      • TODO(Paul,???): standby for doing this event during the weekdays...

External requests

  • 48 Hours Film Project - Oct. 19th ~ 21st
    • Participation, sponsorship...
    • TODO(Ricky): forward to W+K and transi.st for sponsorship
  • Robot competition for university students in India
    • TODO(Ricky, He Qi Chen): post on the mailing list and forward to our university contacts

Freezer