Weekly Staff Meetings/2012-06-26

• Location: XinCheJian
• Time: 7:30pm
• Start time:

Presences

Paul, Kevin, Andi, David, Freda, Clemence, QiChen, Edward, Valentin, Stephany, MinLin, Lio, Sherry.

Props

• Lio and Kevin for the IDEA BOX
• Paul, Valentin for installing more webcams
• Paul for webcam signs
• Paul, Edward, Rockets, David for inviting guests for Wednesday talks
• Kevin for putting the space agreement on Google Docs
• Min Lin for sending membership renewal notification emails

Agenda

Clemence is leaving... July 20th

• Consignment selling - mengqi Osc6
  • 150 for the kits; XCJ takes 70. Workshop? Clemence follows up, by 6th
• fa ren while I'm away; we still have the chop.
  • Qichen
  • Valentin (student visa; by October)
  • Lio (not Chinese)
  • Need to decide by next week

Next Saturday June 30th Roboracing

• Paul to run
• Race track on the rooftop? build/design new track for the autonomous/user controlled
  • MinLin to help Paul for the boards
• Storable
• Durable
• Easily assembled
• Start at 3pm
• Need more promotion
  • Posters; last year's
  • Andi to make a design by tomorrow (27th) 5pm
  • Paul to print the big track

Rob van Kranenburg - Internet of SomeThings

• Talk at Xindanwei this Saturday June 30th from 2pm to 4pm
• Will come to visit XCJ after
  • Show door + Rabbit
  • Lio can bring camera to record
• Paul to ask Infy to go to XinDanWei and to pitch XCJ to X.
• David to check whether Round Table setup is fine with Rob.
• Paul does the promotion

Wednesday topics

• Paul does the promotion, again; Edward to translate
• four talks, on the thread

Visit from Sino-Finnish design school of Tongji

• July 10th, 2pm to 6pm, Tuesday
• 25 students + teachers
• David, Qichen and Rockets to do this workshop
• Too loud for T&R? David to contact neighborx
• August 10th: TongJi, QingHua, BeiDa, ~80 people, Friday

Space Agreement

• Google Doc (link) [1]
• Putting together a list of requests / demands
• Skip this one for now

Membership Structure

• Membership goals needs to be discussed (what types of members? many members?)
• Membership management (fussy, simple, automated, etc.)
• Cost structure
• Kevin propose differentiate pricing system: Cheaper for people pay 3months or 1year up front.
• Skip this one for now

Staffers

• Paul wants a minimum ratio of Mainland chinese of 50%+ to get more chinese people involved.
• Need more locals on staff
• Convince Sunny to do "adults" events.
• Robin?
• Need ideas by next week.
  • Event targeted to Chinese audience.
  • Synthesizer workshop for the Chinese guy groupies, in Chinese, by Chinese, for Chinese
  • Arduino workshop; overdue. In Chinese. Mid-August, Edward to fix-up his last workshop.

Paper bridge test run recap

• [2]
• Redo
• Need rules. Internal competition.
• Valentin gives rules to Edward by next week.

Hack-a-day video

• Need one. Fast.
• 3 to 5 minutes total?
• Paul to direct, Lio helps out
• MinLin to write the script.
• Done within one week

Machine usage rules

• Access control -- check out system (a list of authorized users, put it on wiki, a basic training before getting the access.)
• Print out a instruction and guide line on the wall.
• Communication between different user -- wiki as a solution, put up a big "DO NOT TOUCH" sign
• Stephany send out a email to 3D team.
• Valentin would hold a workshop for how to use 3d printer
• Lesson learn from Cruicible
  • Check out system
  • Have to reserve (3d printer, mill ...)
  • Need to be certified for certain equipment (drill press, band saw)
• Cost (Stephany would kick off a email for basic guild line for cost)
  • Material (Bring your own or buy from xcj)
  • Consumables (Drill bits)
  • Time slot (3d printer, CNC mill)
• Machine room = another upgrade option? Certification = 500/yr.
  • Need waiver
  • Ayi in Machine Room? No.

Space is the project

• Webcams, signs: Done.
• Need to hack The Project Passport: Lio. Eventual completion. 1 week.
• Need more threatening signs.
• Bigger signs. Edward.

Roster for opening/closing the space

• Sign up or get signed up if you are on staff.
• This week
  • Wednesday: Valentin
  • Thursday evening: Paul -Open/Close
  • Friday evening: open/close Lio. (OPEN, send email to confirm)
  • Saturday: open/close Ricky/Lio (OPEN at 10)
  • Sunday: 9am Processing class, Raven to open, Kevin to close
  • Monday: open/close Edward (OPEN, send email to confirm)
  • Tuesday: 7h30pm staff meeting

MISC

• Done.

Followups

• Monthly New member welcome/integration day
  • Task / challenge to complete.
  • set the date: first X/Sunday of the month.
  • Edward to make a plan to present next week.

• Photo board to show who are members, who are staff
  • Where are the photos? What box? Paul/Sherry will find it.

• Instructions on the wall.
  • Instr-what? Machine room instructions.
  • Valentin to break down the instructions.

• Priorities:
  • improve the membership management system (renewer): script to send email=Lio, July 14th
  • improve the internal communication management system. DFeed! Lio.
  • Reaching out to chinese, workshops, presentations
  • More PR. Steal X's mailing list: Done.
  • Making new members more welcomed: introductory workshop.

Stake holders: second installment. David will follow up.

Next-next Wednesday: Mine Craft talk. To comment on agreement by next week. Kevin to represent XCJ. Next meeting mid-August.