Weekly Staff Meetings/2012-06-12

• Location: XinCheJian
• Time: 7:30pm
• Start time:

Presences

Michael, Edward, Sherry, MinLin, Jochen, Stephany, Valentin, Sunny, Lio

Props

• Stephany for light covers with help from mica and especially Lio
• Lutz, Andi, Lio, Edward and Min Lin for the Italian team building workshop -- robot reset problem...
  • Special thanks to Habib for the initiative work (contacting the intalin workshop)
• Lio, Edward, Paul for the door lock
• Roger and David for kicking off the hydroponics group
• Michael for the new small drill

Agenda

Lessons learned from Italian team building workshop

• Good experience, well paid, should repeat -- Once per month would the rent
• Lots of preparations, finishing up, communications needed, very time consuming, should be taken in account in the price estimate
• Improve the building process -- better workshop material, and schedule, pretty messy for the 2nd group, we need better planning, clearer instructions to follow step by step.
• Improve the robot design by using ATTiny instead
• The major contributor for the workshop should receive some commercial payback (andi, lutz, minlin in this case) to be determined, minlin please send a email of detailed break down of the cost.

Visit from Sino-Finnish design school of Tongji

• July 10th, 2pm to 6pm, Tuesday
• 25 students + teachers
• David and Qichen to do this workshop -- Ardublock?! Edward send email to confirm, ask if any more help is needed, In xinchejian.

Robotics workshop at International school in Minhang

• Too late for this semester, postponed -- cancelled.

Chinese magazine (for women) interview on Saturday June 16th at 2pm

• Stephany (confirmed with 3d printer), Lio(TOBE confirmed) and Min Lin(confirmed) (Pin wei za zhi).

Processing class starting on sunday

• 13 people
• 1 July 4pm have final pitch for Lean startup machine at transist/centre area. There shouldn't be at clash.

Wednesday topics

• Paul away from June 9th - 20th, Ricky away from June 11th to 16th
• Someone to cover the wednesdays email _and_ hosting the event.
  • Lio will do the hosting (Confirm) , Edward(confirm with david) will do the emails

Machine usage rules

• Access control -- check out system (a list of authorized users, put it on wiki, a basic training before getting the access.)
• Print out a instruction and guide line on the wall.
• Communication between different user -- wiki as a solution, put up a big "DO NOT TOUCH" sign
• Stephany send out a email to 3D team.
• Valentin would hold a workshop for how to use 3d printer
• Lesson learn from Cruicible
  • Check out system
  • Have to reserve (3d printer, mill ...)
  • Need to be certified for certain equipment (drill press, band saw)
• Cost (Stephany would kick off a email for basic guild line for cost)
  • Material (Bring your own or buy from xcj)
  • Consumables (Drill bits)
  • Time slot (3d printer, CNC mill)

Small components

• 10 resistors for 1rmb, Not necessarily all the same value, keep until we have a problem.
• 10 capacitors for 1 rmb different values OK
• Electrolytic capacitors 1rmb per piece
• Other small components to stock? LED, switch proto boards (minlin order). 3rd party vendor
• Polymorph resell price (min lin decide on the price 30% on top of the cost?)
  • The cost is 170rmb per kilo, plus 22rmb for the shipping, total cost for 2 kilos is 362rmb
  • Make bags of 50 grammes each for 20rmb.

Welcome our new staff member

• Valentin and Kevin
• For removal of the staff member, we should inform them first?

More keys cut?

• MinLin would cut 5 sets for the main entrance
• Valentin, stephany, kevin get key access

Sunny share survey result on the kids day event

• No girls are interested in robots, too difficult for kids is the general feeling
• There are a lot of electronics in kids life, they don't feel the magic anymore.
• some more points (copy over later)

Space is the project

• LED stripes for extra lighting near the soldering stations (windows side), the one we brought is not as bright.
• Webcam -- Paul and valentin
• No more use of the conference room (they want to charge 100rmb per hour) andi: for big event we should negotiate a per event fee.
• We should charge them for putting up the light over 500rmb per our for stephany's work on light cover 3x for weekend, lio provide his quotation.
• Rooftop, parking lot as a alternative option. (Discuss with W+K, anyone?)
• How to make our are suitable for Wednesday night
  • Move the shelves
  • put get a better screen hang at the hydroponics side or the shelf side.
  • Remove the big tables.
• Beijing Dong Lu incubator center (David Follow up)

More upcoming events

• Survey result of kids carnival
• Kids workshops (Sunny Sun)
• Hydroponics workshops (sell kits)
• Halloween Haunted House Challenge?
• Arduino workshops?

Roster for opening/closing the space

• Sign up or get signed up if you are on staff.
• This week
  • Wednesday: Lio
  • Thursday evening: Edward (7:30)open and close
  • Friday evening: open/close (OPEN, send email to confirm)
  • Saturday: open/close (OPEN at 10)
  • Sunday: 9am Processing class, open at 8:45am, give raven a key (who), valentin close
  • Monday: Stepheny OPEN/Valentin CLOSE
  • Tuesday: 7h30pm staff meeting

Sherry proposed paper bridge competition instead of spaghetti bridge. [1]

• do a internal test run this week (Sat or sun)
• sherry would like to ask people to pay.
• try paper tower, paper chair
• let's get some news paper, and CA glue.

Ricky's sponsorship

• Lio, ricky is special case, let's just do it, but the contract is no value as a template for future.
• Edward, sponsorship should not ask for monetary return, this would differentiate us from incubators.
• This is a case by case.
• Sponsorship implies xinchejian's logo would be on lophilo.
• lophilo's logo on xinchejian page is a different issue, can be on "projects we support section".

MISC

MIT Hackathon in November

• XCJ + ?Techyizu? + Ideo
• Microsoft (ok, Lio) to work with Hackathon?
• what's the theme? proposed by MIT, hardware for sure
• Lio wants to participate to the software hackathon organized Techyizu
• Edward is planning that one (need help for that one)

Followups

• Kevin propose differentiate pricing system: Cheaper for people pay 3months or 1year up front.

• Monthly New member welcome event...
  • Task / challenge to complete.

• Photo board to show who are members, who are staff

• Instructions on the wall.

• Priorities:
  • improve the membership management system (renewer).
  • improve the internal communication management system
  • Reaching out to chinese, workshops, presentations
  • More PR
  • Making new members more welcomed

• IDEA BOX idea... for people full of ideas, you can write them down and put them in the idea box!!!